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Title : Patent Prosecution/litigation Legal Secretary

Location : New York - Long Island
Refer to Job # VPVP860614

Patent Prosecution/Litigation Legal Secretary The candidate provides administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, etc.. Answers and places telephone calls, take messages when requested. Reviews and prioritizes incoming mail, scan and distribute case-related items to team, link on web page, and file in appropriate paper file. Drafts and revises letters, memoranda, pleadings, forms, and other documents. Opens and maintains new client and matter files. Manages attorneys docket; communicate deadlines to team. Establishes, organizes and maintains case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, in both paper and electronic form. Retrieves files, cases, depositions, exhibits, documents, and other information as requested. Prepares for and electronically file pleadings with the Court, and service of same. Makes necessary arrangements for depositions. Assists team in preparation for out of town depositions and trial. Enters timesheets and processes billing, reviews and sends out client invoices, processes incoming invoices for payment. Assists other members of the litigation group when necessary. Performs other duties or projects as assigned or requested. Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.. Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing. Maintains clients portfolios by being proactive in facilitating communication between attorney and client. Maintains and updates docketing log spreadsheet. On-going verbal and written communication with attorneys, clients and foreign associates. BA degree and/or paralegal certificate or 5+ years litigation and patent prosecution experience.

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