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Legal Secretary

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # HXGH723619


Legal Secretary Duties: Responsible for working knowledge of legal secretary functions, including: telephone and voicemail procedures; operation of photocopy equipment; e-fax software and procedures; DTE software and timekeeping procedures; E-mail procedures; Messenger/UPS/FedEx and other courier services(s) forms and procedures; filing, LegalKey and other Records Center procedures. Perform input and/or revision of documents in accordance with author s instructions, utilizing Firm equipment and software in compliance with Firm standards and procedures. Responsible for transcription from tapes, preparing letters and memos; accurately proofread work product; photocopy, assemble and distribute prepared materials as requested; red-line, e-mail or process documents in accordance with author s request; convert and format documents using Word styles; repair corrupt documents using DocX Tools; provides support to attorneys specific projects. Responsible for working knowledge of Firm and/or department sponsored equipment and software. These include, but not necessarily limited to: scanning software; E-Fax software and procedures; DeskSite, Word 2007 and related software; Best Authority; expense reports and Chrome River procedures. Perform personal timekeeping, attendance (time clock stamp) and prepare timecard for timely submission. Provide overtime coverage on occasion as required. Other responsibilities and special projects as assigned by attorneys and office administration. Litigation desks: Perform filings and e-filings, knowledge and/or ability to research court and filing requirements and procedures. Other tasks and duties as assigned by attorneys and/or supervisor. Qualifications: Must be proficient with Microsoft Office, FileSite management system, LegalKey. Desks Requiring Litigation Support: Must be knowledgeable and proficient with specific California litigation document formatting procedures. Performance Traits: (i.e. analytical, communication skills, problem-solving abilities, etc.). Excellent grammar, punctuation and spelling skills required. Excellent communication and organization skills with ability to multi-task. Work in a team environment and effectively support the attorney and support staff with minimal supervision. Ability to work independently and anticipate tasks to be completed and perform them, as applicable. Promote professionalism at all times. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Fresno
Refer to Job # HZVX723622


Legal Secretary/Office Administrator The candidate must have the ability to perform delegated substantive legal work in insurance defense, civil litigation and family law. Must possess the ability to communicate effectively and handle multiple assignments and priorities. Responsibilities include legal calendaring in Abacus and Outlook and knowledge of state and federal court rules as well as processing and filing documents. Must have leadership skills to train and develop staff and the ability to supervise and lead a team. Must be proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat and possess excellent written and oral communication skills, be detail oriented, and able to prioritize multiple assignments in a timely manner. Candidate must have a minimum typing speed of 55 wpm. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # EBCZ723623


Legal Secretary/Office Administrator The candidate must have the ability to perform delegated substantive legal work in insurance defense, civil litigation and family law. Must possess the ability to communicate effectively and handle multiple assignments and priorities. Responsibilities include legal calendaring in Abacus and Outlook and knowledge of state and federal court rules as well as processing and filing documents. Must have leadership skills to train and develop staff and the ability to supervise and lead a team. Must be proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat and possess excellent written and oral communication skills, be detail oriented, and able to prioritize multiple assignments in a timely manner. Candidate must have a minimum typing speed of 55 wpm. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Jose
Refer to Job # EULI723624


Legal Secretary/Office Administrator The candidate must have the ability to perform delegated substantive legal work in insurance defense, civil litigation and family law. Must possess the ability to communicate effectively and handle multiple assignments and priorities. Responsibilities include legal calendaring in Abacus and Outlook and knowledge of state and federal court rules as well as processing and filing documents. Must have leadership skills to train and develop staff and the ability to supervise and lead a team. Must be proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat and possess excellent written and oral communication skills, be detail oriented, and able to prioritize multiple assignments in a timely manner. Candidate must have a minimum typing speed of 55 wpm. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Oakland
Refer to Job # QITO723627


Legal Secretary The candidate should have prior experience and be a knowledgeable legal secretary. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Tennessee - Nashville
Refer to Job # VSKV723629


Legal Secretary - Corporate and Securities Duties: Perform work at the direction of the assigned attorneys in the Corporate & Securities Practice Group. Work includes document production, drafting correspondence, preparing documents, scheduling appointments, setting up meetings, opening and managing client files. Also, requires frequent contact with clients. Prepare routine correspondence, memorandum and legal documents via multiple sources. Answer phone calls and assist clients in communicating with the attorneys. Maintain attorneys' calendars. Establish and maintain appropriate files and records. Close files at completion of cases. Make arrangements for meetings, conferences and travel. Enter time into the billing system. Periodically request pre-bills and statements for billing purposes and prepare statements for signatures to send. Maintain relationships and contact with clients. Other duties as assigned. Requirements: High School Diploma/GED required; Bachelor's Degree, preferred 3+ years of experience as a Legal Secretary, preferred. Experience supporting attorneys who practice Corporate & Securities Law, preferred. Advanced in Microsoft Office. Excellent oral and written communication skills. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Alabama - Birmingham
Refer to Job # WSCY723631


Legal Secretary Responsibilities: Will perform work at the direction of the assigned attorneys. Work includes document production, drafting correspondence, transcription, preparing filings, scheduling appointments, setting up meetings, opening and managing client files. Also, requires frequent contact with clients. Prepare routine correspondence, memoranda and legal documents via multiple sources. Answer phone calls and assist clients in communicating with the attorneys. Maintain attorneys' calendars. Establish and maintain appropriate files and records. Close files at completion of cases. Make arrangements for meetings, conferences and travel. Enter time into the billing system. Periodically request pre-bills and statements for billing purposes and prepare statements for signatures to send. Maintain relationships and contact with clients. Other duties as assigned. Requirements: High School Diploma/GED required; Bachelor's Degree, preferred. 2+ years of experience as a Legal Secretary, preferred. Experience supporting attorneys who practice Corporate Law, preferred. Proficient in Microsoft Office. Excellent oral and written communication skills. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Practice Assistant/legal Secretary - Energy Team

Title : Practice Assistant/legal Secretary - Energy Team

Location : Virginia - Richmond
Refer to Job # DCUK723632


Practice Assistant/Legal Secretary - Energy Team Responsibilities: Prepare, edit and format legal document shells and correspondence. Assist in the preparation and filing of regulatory statements and reports. Manage documents: upload documents to e-rooms and the Document Management System(DMS); scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate. Coordinate mailings, deliveries, copy jobs and court (paper and electronic) filings where appropriate. Organize, maintain case files, and retrieve case files. Make travel arrangements as required. Manage attorney calendars, email traffic, phone calls, and mail. Qualification. Must have high school diploma or GED and 3-5 years of related legal experience or an equivalent combination of education and experience. Must be proficient in Microsoft Office 2010, Outlook and Elite/DTE (or other comparable time and billing software). Should have high level of professionalism and strong interpersonal skills to interact with all levels within and outside of the firm. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Real Estate Practice Assistant (legal Secretary)

Title : Real Estate Practice Assistant (legal Secretary)

Location : Georgia - Atlanta
Refer to Job # ZARG723633


Real Estate Practice Assistant (Legal Secretary) Responsibilities: Prepare, edit and format closing documents, signature pages and binders. Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence. Coordinate mailings, deliveries, and copy jobs. Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures. Organize project and file rooms and coordinate movement of boxed records within facility or to off-site storage. Coordinate meetings and practice development events: schedule conference rooms, coordinate catering, notify participants, etc. Prepare and submit expenses and invoices for payment and submit check requests as needed. Enter attorneys time into time management system accurately and as needed; verify client/matter numbers and practice codes. Make travel arrangements as required. Qualifications: Should have high school diploma or GED and 3-5 years of real estate assistant experience or an equivalent combination of education and experience. Excellent planning and organizational skills are needed. Must be proficient in Microsoft Office 2013, Outlook and Elite/DTE (or other comparable time and billing software). Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Associate Attorney/Legal Secretary

Title : Associate Attorney/Legal Secretary

Location : California - Westlake Village
Refer to Job # ANEE723636


Associate Attorney/Legal Secretary The candidate will provide direct support to attorneys by gathering the appropriate information associated with a case as well as file management, correspondence, transcription and entering time for billing purposes. Draft routine correspondence, file memos and legal documents. Maintain calendar and track deadlines. Create and format pleadings, discovery and transactional documents. Provide administrative support for attorneys in court and at the offices. Collaborate with vendors. File pleadings in response to applicants claims filed. Prepare correspondence to clients regarding status and updates of active claims. Assist with settlement negotiations. Administrative duties as they relate to the practice of law. The candidate should have 3+ years of experience as a workers compensation legal secretary. Must have experience assisting attorneys and/or executive staff. Must be proficiency in Word and Excel. Must have excellent verbal and written communication skills. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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