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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # GMAE743082

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary The candidate will be responsible for Client Service: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members in a professional, courteous, and effective manner. Document Preparation: Prepares accurate, error-free, and properly formatted legal papers and correspondence. Works with all types of documents such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Proofreads and edits documents for grammar, spelling, punctuation, and format. Files documents and emails in the Firms electronic document software. Time Entry/Billing: Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Scheduling: Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Mail: Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages. Coordinates messenger pickups and deliveries. Filing: Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. The candidate must have 5 years of secretarial experience in a large law firm environment. Should have a professional demeanor, superior oral and written communication skills and strong client service skills. Solid working knowledge of all Microsoft Office suite of programs is necessary. Prior experience supporting a transactional practice is a plus. Windows 10 experience is helpful. Knowledge of billing and other CMS/DTE functions is an asset. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Resource Center)

Title : Legal Secretary (Resource Center)

Location : California - Los Angeles
Refer to Job # NYZM743084


Legal Secretary (Resource Center) Duties: Assumes responsibility for ensuring the efficient daily administrative operations of the assigned team. Communicates with attorneys and helps balance the teams workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Manager when workload demands and deadlines require. Composes routine and non-routine correspondence for attorney review as requested and also has strong proofreading skills. Provides administrative support to assigned legal team by ensuring the organization of work flow, maintain files in IRM, process timesheets, client bills and expense vouchers. Assists in organizing work schedule by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firms internal service departments to ensure the provision of quality services to the legal team and WilmerHales clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Contributes to the Firms Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Assumes additional responsibilities as requested. Qualifications: BA/BS Degree preferred. 2+ years' administrative experience, preferably in legal or professional services organization, a plus. Extensive software skills required, as well as Internet research abilities. Should be flexible, have excellent organizational, interpersonal and communication skills, and the ability to work well with all levels of internal management and staff, as well as outside clients. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Demonstrates deep understanding of the technology systems to include Word, Excel, PowerPoint and the Internet. Demonstrates knowledge of the Firms policies and all applicable administrative procedures. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Massachusetts - Boston
Refer to Job # WWNU743085


Legal Secretary DUTIES: Assumes responsibility for ensuring the efficient daily administrative operations of the assigned team. Communicates with attorneys and helps balance the teams workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Manager when workload demands and deadlines require. Provides administrative support to assigned legal team by ensuring the organization of work flow, maintain files in Legal Key, process timesheets, client bills and expense vouchers. Assists in organizing work schedule by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firms internal service departments to ensure the provision of quality services to the legal team and clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Contributes to the Firms Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Assumes additional responsibilities as requested. Qualifications: BA/BS Preferred. 2+ years' administrative experience, preferably in legal or professional services organization, a plus. Extensive software skills required, as well as Internet research abilities. Should be flexible, have excellent organizational, interpersonal and communication skills, and the ability to work well with all levels of internal management and staff, as well as outside clients. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Demonstrates deep understanding of the technology systems to include Word, Excel, PowerPoint and the Internet. Composes routine and non-routine correspondence for attorney review as requested and also has strong proofreading skills. Demonstrates knowledge of the Firms policies and all applicable administrative procedures. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # JLVL743097


Legal Secretary Duties: Delivers excellent work and superior service clients; supplies to the Firms reputation for perfection by providing highly efficient and effective administrative support to a legal team consisting of three or more timekeepers (attorneys and/or paralegals). Assumes responsibility for ensuring the efficient daily administrative operations of the assigned team. Communicates with attorneys and helps balance the teams workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Manager when workload demands and deadlines require. Demonstrates deep understanding of the word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of secretarial policies and all applicable administrative procedures. Provides support to assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel itineraries. Dedicatedly supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with internal service departments to ensure the provision of quality services to the legal team and clients. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Assumes additional responsibilities as requested. Contributes to the Firms Service Excellence initiative to consistently improve its image internally and externally. Displays integrity, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Qualifications: High School Diploma or GED. Associates Degree with concentration in Secretarial Studies, or equivalent preferred. 2+ years' secretarial or administrative experience, preferably in legal or professional services organization. Ability to prioritize to meet the demands of a dynamic environment and multiple priorities. Excellent word processing skills and knowledge of Windows operating system. Excellent organizational, communications and interpersonal skills. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Private Client and Tax)

Title : Legal Secretary (Private Client and Tax)

Location : California - San Francisco
Refer to Job # SZJX743005


Legal Secretary (Private Client and Tax) Duties: Assists in the preparation of documents. Formats, inputs edits, retrieves, copies, and transmits text, data, and graphics. Coordinates the preparation of Trust and Estate documents and the transferal of documents to secure off-site storage or to the client. Assists attorneys by reading, researching, reviewing, verifying, uploading and routing correspondence, reports and legal documents; drafts letters and documents; collects and analyzes information; initiates telecommunications; schedules and organizes client conferences, and attorney meetings; schedules couriers, prepares charts, graphs, Power point presentations and other materials; Maintains attorneys calendars by planning and scheduling conferences, teleconferences, meetings with clients and others and when required, related travel. Schedules meetings with internal and external participants, and coordinates with Receptionist to ensure building access, conference rooms, VC equipment and refreshments as required. Represents attorneys by communicating and obtaining information; follows-up on projects requested of office services, records or reception personnel, exhibits good judgment in knowing when to act and when to refer matters to attorney. Inputs attorney billable and non-billable time in accordance with month end deadlines. Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same. Tracks tracks receipt of payment. Prepares expense reports in a timely manner to ensure that expenses are properly charged to Firm or as appropriate, to client. Prepares documents and forms as required for the New Client Intake process. This includes the conflicts check, matter details and Engagement Letter/Conflict Waiver (when necessary). Provides historical reference by developing and utilizing filing and retrieval systems. Maintains documents in electronic filing system (FileSite/iManage) and originals and some other documents in hard copy files. Operates office equipment such as photocopy machine and scanner to produce copies and scanning when needed. Maintains up to date knowledge of position and profession by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Assists with providing coverage to reception as scheduled by the Office Manager. Maintains confidentiality of client and firm matters. Perform other job related duties as assigned and assists attorneys when needed. REQUIREMENTS: Bachelor's Degree strongly preferred. 5+ years as a secretary or administrative professional is required. 3+ years in the legal industry, preferably within a law firms wealth planning or private client practice group, is preferred but not required. Previous experience supporting at least one partner/high level manager in a legal or professional services environment. Must possess strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint 2003 and 2010, Chrome River as well as document and data management programs such as FileSite/iManage and Elite. Solid command of the English language including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence needed. Strong communication skills: the ability to express self effectively, both orally and in writing. Interpersonal skills: the ability to establish effective working relationships with colleagues at all levels. Knowledge of records storage procedures for retrieving materials and files. Previous experience with document management systems and electronic organizational filing methods preferred. Familiarity with legal terminology pertinent to the areas of assignment. Ability to prioritize and multitask effectively. Ability to work both as a team as well as independently. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Florida - Orlando
Refer to Job # QKIM743007


Legal Secretary Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents. Prepare court forms such as summons and subpoenas. E-file court filings. Open new matters. Document management and organization, saving to network, indexing for file room. Become familiar with court rules and filing procedures. Retrieve court decisions from Westlaw. Prepare cover letters for attorney bills. Input billing information into billing software. Schedule conferences and depositions, maintain attorney calendars. Manage bills for third party vendors, process check requests and follow up with accounting. Qualifications: Must have 5+ years litigation experience. Must have prior experience with litigation processes and experience e-filing. Familiarity with State and Federal court procedures and rules. Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys. Open to taking on new responsibilities and challenging tasks. Excellent organizational skills with the ability to integrate into a fast-paced environment. Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel). Strong written and verbal communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Florida - Orlando
Refer to Job # OPQF743009


Legal Secretary The candidate responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents. 4Prepare court forms such as summons and subpoenas. E-file court filings. Open new matters. Document management and organization, saving to network, indexing for file room. Become familiar with court rules and filing procedures. Retrieve court decisions from Westlaw. Prepare cover letters for attorney bills. Input billing information into billing software. Schedule conferences and depositions, maintain attorney calendars. Manage bills for third party vendors, process check requests and follow up with accounting. The candidate must have 5+ years litigation experience. Must have prior experience with litigation processes and experience e-filing. Familiarity with State and Federal court procedures and rules is required. Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys is required. Must have excellent organizational skills with the ability to integrate into a fast-paced environment. Should have excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) are required. should have strong written and verbal communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : District of Columbia - Washington
Refer to Job # MBXT743016


Legal Secretary - Litigation The candidate will provide comprehensive administrative and secretarial support to the team. Duties include limited to: preparation of documents, handling incoming calls, creation and maintenance of files and e-files, internal/external calendaring of meetings, travel arrangements, expense reimbursement processing, records maintenance and all other administrative support for timekeepers including time entry, conflict checks, engagement letters, waiver letters and audit letter responses. Should have 3+ years of experience as a litigation secretary or other administrative position, and the ability to work overtime as needed. Should have the ability to multitask and work well under pressure in order to meet deadlines with quick turnaround times/deadlines, strong organizational skills, great attention to detail, excellent verbal and written communication skills, strong judgment and decision making skills, the ability to work independently but also as part of a collaborative team. Fast and accurate typing with exhibited proficiency in MS Office suite required; knowledge of Worksite/iManage, Salesforce, Adobe Acrobat and other firm applications a plus. College degree preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Trademark Legal Secretary

Title : Trademark Legal Secretary

Location : New York - Long Island
Refer to Job # NYXB743032


Trademark Legal Secretary Candidate will provide comprehensive administrative and specialized secretarial support to Trademark attorneys and paralegals. Will include: Preparation of documents, creation and maintenance of e-rooms, processing of foreign associate invoices, handling incoming calls, creation and maintenance of files and e-files, internal/external calendaring of meetings, travel arrangements, expense reimbursement processing, records maintenance and all other administrative support for timekeepers including time entry, conflict checks, engagement letters, waiver letters and audit letter responses, etc. Candidate with College degree is preferred. Should have 7+ years of experience as a secretary in a trademark practice and the ability to work overtime as needed. Success factors include: the ability to multitask and work well under pressure in order to meet deadlines with quick turnaround times/deadlines, strong organizational skills, great attention to detail, excellent verbal and written communication skills, strong judgment and decision making skills, the ability to work independently but also as part of a collaborative team. Fast and accurate typing with exhibited proficiency in MS Word, Excel, Worksite/iManage, Outlook, Salesforce and Adobe Acrobat and other firm applications required. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Arkansas - Fayetteville
Refer to Job # WXNS743039

This large firm has many offices across the United States and offers a full-service practice that includes corporate, litigation, bankruptcy, tax, employment, and other types of law. The firm has a reputation for providing cost-effective services and communicating well with its clients. It is particularly strong in representation of financial institutions. They also are committed to community service and pro bono work. Excellent training is provided to all attorneys so they can improve their skills and keep up with changes in the law.
Legal Secretary The candidate will provide duties include: Organizes, correlates, types and/or edits legal documents and correspondence from handwritten, typed drafts or electronic documents. Answers telephones and handles client matters (when appropriate) through telephone and email. Generates, organizes and maintains extensive sets of files, transcripts and reports. Scan documents and send/receive via email for attorneys. Keeps record of attorneys time and expenses and submits to Accounting Department in a timely fashion; recapping expense memorandum and other miscellaneous accounting projects as assigned. Maintains calendars by scheduling appointments for conferences and meetings. Arranges business itineraries by coordinating travel reservations. Reads and routes incoming and internal mail; assembles large mailings. Proofreads documents for changes to be made before the final copy is produced. Assists with other duties as assigned. The candidate must have high School (or equivalent); college is given preference. Experience in legal secretarial field is preferred. Real Estate, Transactional, and Corporate experience is preferred. Must have knowledge of legal terminology and procedures. Must have knowledge of PC and Windows applications. Must be proficient in Microsoft Office products, including Word and other Office 2010 products. Must have excellent verbal and written communication skills with an aptitude to interface with lawyers, clients and staff. Must have ability to work under pressure of deadlines. Must have keen attention to detail. Must have ability to prioritize and multitask. Must have ability to handle the workload for multiple attorneys. Must have ability to work in a team-oriented environment. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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