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Construction Litigation Legal Assistant/legal Secretary

Title : Construction Litigation Legal Assistant/legal Secretary

Location : New York - Long Island
Refer to Job # HKBQ860963


Construction Litigation - Legal Assistant/Legal Secretary Responsibilities: Assisting attorneys (and other staff as needed), corresponding and communicating with clients, sorting and maintaining files and schedules, and managing all incoming and outgoing information related to a matter. Prepare, format, revise and finalize a wide variety of legal documents including correspondence, complaints and motions. Qualifications: High School degree required; College degree preferred. 2-4 years of relevant litigation experience in a law firm. Must be highly detail-oriented and have superior organizational and computer skills. Must possess proactiveness, resourcefulness, and a strong work ethic. Strong professional judgment, problem-solving, and decision-making skills. An ability to work with little supervision and to prioritize multiple tasks in an efficient and detail-oriented manner is essential. Ability to self-prioritize and work independently in a fast-paced firm environment. Ability to communicate professionally to internal and external clients. Legal 2 - 4 Full Time 0000-00-00 00:00:00  

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Junior Legal Secretary (insurance)

Title : Junior Legal Secretary (insurance)

Location : Tennessee - Bristol
Refer to Job # DVXQ860841


Job Title Junior Legal Secretary (Insurance) Position Full Time Role Legal Secretary Location Bristol Practice Area/Department Insurance Description ROLE OVERVIEW The role We are now recruiting a Junior Legal Secretary for our Bristol office. The successful candidate will provide high-quality and efficient Legal Secretarial support to six fee earners within the Insurance team. Key Internal Relationships Head of Practice Services, partners and fee-earners within the Insurance team and secretarial colleagues. Reporting Line The role reports directly to the Head of Practice Services (Tina Lambert) Duties and Responsibilities include but not are limited to the following: Organisation: Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls Checking of fee-earner e-mails as required in their absence; responding where able Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations Making simple travel arrangements as required e.g. booking train tickets and collating itineraries Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions Documents/Correspondence*: *Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales Amending and formatting agreements/documents as required Short pieces of copy-typing and digital dictation as required Carrying out PDF to Word conversions and vice versa Collating all indexing on legal documentation and setting up files as necessary Production of short, less complex PowerPoint presentations as required Proof-reading of all documents to ensure the delivery of work of the highest quality Support of other functions/activities: Insertion of business contact cards into Outlook and InterAction Processing fee-earner expenses on Chrome River in a timely manner Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks Knowledge, skills and experience Previous experience of working within a busy corporate environment is essential Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner Demonstrate proactivity and the ability to work on own initiative Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s) Reliable with a strong work ethic and a 'can-do' approach High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles) Highly developed administrative skills with the ability to multi-task under pressure Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Oregon - Portland
Refer to Job # JWGV860669


Litigation Legal Secretary The candidate will attention to detail and have the ability to exercise good judgment and anticipate problems and next steps. Electronic filing and communication with the courts. Docketing, calendaring, and scheduling. Draft, proof, and edit correspondence and pleadings. Enter time in the billing program; make travel arrangements and other miscellaneous administrative tasks. Keep track of details, coordinate with multiple parties and keep attorneys organized. Assist fellow legal assistants and accept help as well. 4+ years of experience as a litigation legal assistant. Knowledge of Oregon state and federal court system; knowledge of Washington Superior Court a plus. Experience with e-filing. Proficient in Microsoft Office and Adobe Acrobat. Experience in ProLaw and appellate work is a plus. Ability to prioritize tasks, manage time and consistently deliver high-quality work while maintaining professional composure. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Patent Prosecution/litigation Legal Secretary

Title : Patent Prosecution/litigation Legal Secretary

Location : New York - Long Island
Refer to Job # VZFT860614


Patent Prosecution/Litigation Legal Secretary The candidate provides administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, etc.. Answers and places telephone calls, take messages when requested. Reviews and prioritizes incoming mail, scan and distribute case-related items to team, link on web page, and file in appropriate paper file. Drafts and revises letters, memoranda, pleadings, forms, and other documents. Opens and maintains new client and matter files. Manages attorneys docket; communicate deadlines to team. Establishes, organizes and maintains case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, in both paper and electronic form. Retrieves files, cases, depositions, exhibits, documents, and other information as requested. Prepares for and electronically file pleadings with the Court, and service of same. Makes necessary arrangements for depositions. Assists team in preparation for out of town depositions and trial. Enters timesheets and processes billing, reviews and sends out client invoices, processes incoming invoices for payment. Assists other members of the litigation group when necessary. Performs other duties or projects as assigned or requested. Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.. Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing. Maintains clients portfolios by being proactive in facilitating communication between attorney and client. Maintains and updates docketing log spreadsheet. On-going verbal and written communication with attorneys, clients and foreign associates. BA degree and/or paralegal certificate or 5+ years litigation and patent prosecution experience. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New Jersey - Millville
Refer to Job # QVOR860646


Legal Secretary The candidate must have a pleasant and happy demeanor. The preferred candidate should have 5 years of Family Law experience, in matrimonial litigation, non-dissolution, and domestic violence. Preference will be given to an individual who is bilingual in Spanish. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Oregon - Roseburg
Refer to Job # DCGW860656


Legal Secretary Draft routine legal documents for review and use by attorneys. Compile and prepare draft discovery responses. Assist managing attorney with scheduling and calendaring deadlines and other relevant dates. Coordinate requests between multiple parties involved in litigation by way of consistent communication with client, claims and full partnership with attorney through end of case. Answer and moderate incoming telephone calls in a professional manner; take precise phone messages, screen potential new clients. Serve as Notary Public Prepare, organize, and file documents and correspondence in multiple venues. Update and maintain internal databases. Prepare materials for case preparation. Organize relevant documents for attorney review and case preparation. Prepare and organize exhibits for filings. Prepare and file all court documents. Ability work independently. Excellent verbal and written communication skills. High attention to detail. Resourceful research and analytical skills. Ability to manage and prioritize multiple projects and tasks. Proficient in Microsoft Office and Adobe. Associate degree or equivalent experience is required. Paralegal certification by an ABA approved program is preferred. Should have 2-3 years civil litigation of experience. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : New York - Buffalo
Refer to Job # DRXJ860540


Legal Secretary - Litigation The candidate will be responsible for providing quality administrative and secretarial support in a timely manner following firm policies and procedures. Associate's degree in business administration or a related field and 3+ years experience in a similar role within the professional services sector is preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # IEKQ860542


Legal Secretary The candidate should have 3+ years of litigation experience necessary. Familiarity with NJ State & Federal courts is essential. Excellent organization skills, attention to detail, and the ability to multi-task are required. Should be team-oriented and have top writing and communication skills. Must be knowledgeable of MS Word and styles. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Whittier
Refer to Job # PMGS860574


Legal Secretary The candidate must have 5 years probate experience. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary Litigation

Title : Legal Secretary Litigation

Location : California - Sacramento
Refer to Job # HEJR860585


Legal Secretary - Litigation Responsibilities: Performs secretarial and clerical duties. Creates and maintains files, keeps records and prepares reports as requested. Trial preparation and processes mail daily. Create and format pleading table of authorities and table of contents. Prepare and perfect documents for court filing; files and effects notice as required, including electronic court filings in Federal and State courts. Handles phone calls for attorneys. Responds to and generates email messages. Transcribes from dictation. Drafts routine correspondence and documents on own initiative for approval by attorneys. Schedules appointments, depositions and other events. Receives clients arriving for appointments (including beverages). Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments. Enters attorneys time electronically. Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. Performs conflicts checks. Opens New Client/Matters in accordance with firm procedure. Performs other duties as required. Qualifications: Experience working with document management systems (comparable to OpenText eDocs, formerly known as Hummingbird DM); Document comparison software (compareDocs or Workshare); Document formatting software (Litera Innova); Time Entry software; Electronic Calendaring and Docketing (Compulaw); PDF Editing software (comparable to Foxit or Adobe); and Scanning/OCR software. Proficiency knowledge of State and Federal Rules of Court and California Code of Civil Procedure. Proficiency knowledge of Court E-filing requirements. Proficiency in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint. Familiarity with Court, Secretary of State and County Recorder filing procedures and requirements. Familiarity with law library. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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