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Real Estate Legal Secretary

Title : Real Estate Legal Secretary

Location : Wisconsin - Milwaukee
Refer to Job # NUUX844631

This large firm operates like a small law firm, with offices across the nation, and its quality of its attorneys and work is high. The firms’ lawyers try cases all over the nations, and try more cases than most firms in the country. The firm hires the best and brightest from top national and regional law schools. The pay is average, but the billable requirement is reasonable. People work hard, but the firm realizes that quality of life is just as important. The firm handles virtually all types of litigation and transactional law. It has been a legal powerhouse in the Midwest for a long time. The size allows the firm to handle the most complex transactions and cases, and its clients include many Fortune 500 companies. Associates are allowed to choose the practice areas and specific assignments that interest them, and they will be challenged with responsibility and client contact.
Real Estate Legal Secretary The candidate will assist attorneys in preparing, proofreading, revising and finalizing legal documents including contracts, amendments, leases, letter of intent, term sheets and closing instructions. Prepare closing binders for completed real estate transactions. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Maintain confidential information, files, records, legal documents and reports. Submit intake and conflict checks, process time entry and some client billing. Maintain attorneys calendars, schedule travel, appointments, meetings and conferences. Support attorneys in connection with all aspects of client relationships and business development. Other duties as assigned. Should preferably have 3+ years of secretarial or executive assistant experience in a real estate environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Executive Legal Secretary - Corporate

Title : Executive Legal Secretary - Corporate

Location : District of Columbia - Washington
Refer to Job # AWFC844641


Executive Legal Secretary - Corporate The candidate will assist with major corporate transactions, including Mergers & Acquisitions, SEC filings, Registration Statements and Form 10-K. Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced work processing skills. Maintain attorney(s) appointment calendars, meetings, business trips, sensitive client matters, and prepares mailings. Enter billable time. Arrange all travel reservations and prepares all travel expense reports. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Open new files, request conflict of interest checks with appropriate department and maintains all client and general files. Keep files current and filing up-to-date for each client/matter. Conduct periodic review for possible storage of older files; prepares files to be closed. High school diploma or equivalent work experience is required. Should have 5+ years of corporate legal secretarial experience in a law firm or professional services environment supporting multiple professionals. Typing speed of 70+ WPM is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Ohio - Cleveland
Refer to Job # AOIV844642


Legal Secretary The candidate will assist the Litigation team by coordinating, managing, and organizing case files during all phases of the process, and assist in trial preparation. Organize and review exhibits, documents, evidence, briefs, and appendices. Conduct legal research and gather relevant information for each case by researching the facts of the case as well as identifying the appropriate laws, judicial decisions, and legal articles relevant to the case. Be the point of contact with the client, keeping them informed throughout the legal process. Perform administrative duties such as calendar hearings and deadlines, organizing case files, and managing logistics. Paralegal certificate, degree, or 2+ years of experience in a law firm or in house legal department is required. Should preferably have work in litigation practice and have experience drafting, reviewing, and filing correspondence, pleadings, and discovery responses. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - Irvine
Refer to Job # IZUP844644


Legal Secretary - Litigation The candidate will be filing with State and Federal Courts (including e-filing). Creating, editing and finalizing litigation documents and correspondence. Maintaining attorney calendars. Experience with iManage is a plus Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary Assistant

Title : Legal Secretary Assistant

Location : Texas - Houston
Refer to Job # JQEH844646


Legal Secretary Assistant The candidate will prepare and assure the execution of engagement agreements as directed by the owner. Keep attorneys calendars and sends reminders. Retrieve and deliver assigned attorney's voicemails and assures that copies are included in the firm's client files (paper, electronic or both). Manage the attorney's mail. Prepare and send legal correspondence as directed by attorneys. Draft non-legal correspondence. Organize the attorneys files. Set up and manages new client and firm files. Make copies/scans documents. Answer Incoming Calls. Greet Clients, guests, attorneys and employees. File documents in appropriate client files & sub-files. Assist other staff as requested. Experience in Personal Injury, Bankruptcy and/or Family Law is preferred. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : California - San Francisco
Refer to Job # SEOS844651


Legal Secretary - Intellectual Property Responsibilities: Run patent searches using Thomson or Questel Orbit tools. Perform prior-art searches. Perform basic analysis of large portfolios of patents to validate, categorize, and quantify patent search results. Check the status of and look up information for U.S. and international patents and apps (e.g., using USPTO PAIR and E2E, WIPO PATENTSCOPE, EPO Espacenet, Questel Orbit, Docket Navigator). Perform online research on products, including research in online databases for governmental regulatory agencies. Prepare and format large complex Excel spreadsheets, tables, and charts related to patent assets and/or products. Write, modify, and run macros for complex Excel spreadsheets. Prepare charts, graphs, and diagrams using Excel, Powerpoint, and Visio. Track and report on status of patent applications marked for monitoring. Maintain and index repositories of product-and patent-related documents. Prepare IDSs (including transmittals and SB/08 forms) for electronic filing at USPTO. Perform post-allowance checks on patent applications. Create and electronically transmit DocuSign documents to inventors. Prepare and mail signature packages to inventors. Generate requests for corrected filing receipts for electronic filing at USPTO. Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Review and revise monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Input lawyer time utilizing the firm's time entry software on a daily basis. Review available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level Work with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintain chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provide confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at a computer workstation. Schedule appointments and performs other tasks related to maintaining assignments calendars; schedule and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organize and manage financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversee the preparation and distribution of client memoranda and notebooks. Coordinate outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handle in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Draft, edit and disseminate information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answer telephones and delivers accurate and timely messages. Interact with clients, vendors, lawyers, and staff to maintain good relations. Maintain workstation and surrounding area which may require lifting, squatting, kneeling or bending. Close files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submit travel, client development, and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. Should have 5 years of work experience in a law firm environment or related professional experience. Knowledge of legal terminology and of the court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Strong organizational and records management skills. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time, and Elite software. Advanced computer and software application skills. Knowledge of Metastorm and BB Conference Scheduler software. Ability to gather data, compile information, and prepare reports. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : California - Palo Alto
Refer to Job # ZOCI844652


Legal Secretary - Intellectual Property Responsibilities: Run patent searches using Thomson or Questel Orbit tools. Perform prior-art searches. Perform basic analysis of large portfolios of patents to validate, categorize, and quantify patent search results. Check the status of and look up information for U.S. and international patents and apps (e.g., using USPTO PAIR and E2E, WIPO PATENTSCOPE, EPO Espacenet, Questel Orbit, Docket Navigator). Perform online research on products, including research in online databases for governmental regulatory agencies. Prepare and format large complex Excel spreadsheets, tables, and charts related to patent assets and/or products. Write, modify, and run macros for complex Excel spreadsheets. Prepare charts, graphs, and diagrams using Excel, Powerpoint, and Visio. Track and report on status of patent applications marked for monitoring. Maintain and index repositories of product-and patent-related documents. Prepare IDSs (including transmittals and SB/08 forms) for electronic filing at USPTO. Perform post-allowance checks on patent applications. Create and electronically transmit DocuSign documents to inventors. Prepare and mail signature packages to inventors. Generate requests for corrected filing receipts for electronic filing at USPTO. Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Review and revise monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Input lawyer time utilizing the firm's time entry software on a daily basis. Review available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level Work with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintain chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provide confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at a computer workstation. Schedule appointments and performs other tasks related to maintaining assignments calendars; schedule and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organize and manage financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversee the preparation and distribution of client memoranda and notebooks. Coordinate outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handle in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Draft, edit and disseminate information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answer telephones and delivers accurate and timely messages. Interact with clients, vendors, lawyers, and staff to maintain good relations. Maintain workstation and surrounding area which may require lifting, squatting, kneeling or bending. Close files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submit travel, client development, and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. Should have 5 years of work experience in a law firm environment or related professional experience. Knowledge of legal terminology and of the court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Strong organizational and records management skills. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time, and Elite software. Advanced computer and software application skills. Knowledge of Metastorm and BB Conference Scheduler software. Ability to gather data, compile information, and prepare reports. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Oklahoma - Oklahoma City
Refer to Job # RPEF844664


Legal Secretary The candidate will report to the Supervising Attorney. Provide mid-to-high level administrative support to designated attorneys, paralegals, and to the Firm. Promote and maintain the goodwill and reputation of the Firm and maintain the highest level of professional conduct and confidentiality. Provide specific secretarial support for several attorneys in various legal specialties. Gather relevant information and documents, under direction, or compiles data from a variety of sources. Perform a wide variety of typing assignments that may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials. Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, and pleadings. Establish, maintains, process, and/or oversee files, correspondence, databases, records, certificates, and/or other documents. Provide follow-up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues. Interact with other secretaries to assist with heavy workload or coverage. Support other attorneys as a backup when other secretaries are out of the office. Schedule appointments and perform other duties related to maintaining schedules (may schedule and coordinate meetings and conferences, including travel and lodging arrangements and facilities). Lead, guide, and train staff performing related work as appropriate. Perform miscellaneous job-related duties as assigned. The candidate must have 3-5 years of experience that is directly related to the duties and responsibilities specified above. Knowledge of legal terminology and procedures. Should have the ability to maintain the confidentiality of records and information and the ability to communicate effectively, both oral and written. Familiarity with standard office procedures in a law firm environment is preferred. Should have a strong command of the English language, including excellent spelling, grammar, punctuation, form and style, and the ability to create, compose, proof, and edit correspondence. Should have proficiency in MS Office Applications (Outlook, Word, Excel, and PowerPoint). Should have database and records management skills and the ability to analyze and solve problems. Possess and demonstrate a high level of attention to detail. Possess strong organizational, prioritization, and delegation skills. Should have strong interpersonal skills. Must have impeccable attendance and punctuality and a strong work ethic. Should have the ability to work in a fast-paced, high-pressured environment. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : Arizona - Scottsdale
Refer to Job # KYDL844666


Legal Secretary/Assistant The candidate will be supporting the managing partner, associate attorney, and paralegal with case management. Assisting paralegal with preparation and assembly of IRS Collection Information Statements and Information Document Requests. Revising legal documents and client correspondence under the direction of the supervising attorney. Calendar management and scheduling for the managing partner. Preparing conference room and attorney's office for in-office meetings including preparing the files and technology resources necessary for productive client meetings. Acting as personal assistant to the managing partner, which may include running personal errands, arranging travel, and other tasks as needed. Answering phones, creating a positive first impression for all potential clients. Learning and applying sales scripts to convert potential client calls into initial consultations. Monitoring and re-stocking office supply levels as needed. Email inbox management for the managing partner. Assisting with special projects as assigned. Should have 10+ years of experience working as a legal secretary. Experience working in Clio Manage, Clio Grow, WealthCounsel, and DocuSign; experience working with high-net-worth clientele; excellent time management skills; strong legal writing skills. Should have 7 years of Legal Secretary; great attention to detail; excellent typing and writing skills; mastery of Microsoft Word; strong ability to manage multiple tasks, deadlines, and priorities; excellent communication skills. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Georgia - Atlanta
Refer to Job # VINW844673

This Midwest firm manages its practice groups efficiently and matter-of-factly. Solid and steady work help solidify this firm as a reliable player in the smaller law firm market. Associates can expect good training, including more hands-on work than in other firms offering similar levels of sophistication in the practice. Associates will be pleasantly surprised by the sophistication of this small firm, combined with a warm collegial environment.
Legal Secretary The candidate performs legal secretarial/administrative assistant duties for attorneys and/or paralegals. The job duties include typing legal documents, scheduling meetings, maintaining schedules, filing, travel arrangements, and general secretarial duties. Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal. Answers telephone calls, takes messages, or sends callers to voicemail system if preferred. Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follow up on timely delivery. Establishes and maintains calendar, contact lists, and deadline reminder systems. Requests new files through Business Intake and requests and follow up on conflict of interest checks with the Records Department. Maintains attorney and general office files. Reviews and prepares files to be closed when matters are complete. Greets clients and visitors maintains good customer service with external and internal clients and observes confidentiality of attorney-client relationships. Makes appointments and travel arrangements for an attorney(s)/paralegal(s). Enters attorney and paralegal time into the timekeeping system. Works with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing. Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting, billing, etc.). Performs other tasks and responsibilities as requested. Performs minor editing (e.g. punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Verify calculations on forms and documents. The candidate must have a High school diploma or equivalent. Must have Administrative or legal secretarial experience. Should have experience with Windows 7/Microsoft 2010 Suite. Working knowledge of internet use for research purposes. Working knowledge of the court system and procedures, if applicable to practice group area. Should be proficient in computer applications and other office equipment and proficient with software and terminology relevant to the practice group area. Should have excellent proofreading skills and accuracy. Should have a good understanding of law office policies and procedures and work independently. Should have the ability to apply grammar, spelling, and punctuation skills. Should have excellent organization skills and be able to prioritize numerous tasks and complete them under time restraints. Possesses interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player. Should have excellent computer skills and have the ability to handle multiple tasks under pressure. Should have a type a minimum of 75 wpm. Should be flexible and adjusts work schedule, if required. Must have regular attendance and punctuality. Should have excellent customer service skills and telephone etiquette are mandatory. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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