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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # PKIQ770138


Legal Secretary The candidate should have excellent communication and drafting skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # KSPG769522


Legal Secretary The candidate will be responsible for: Type, transcribe and revise all communications and legal documents, charts and tables. Prepare, organize and maintain client and office files both in electronic and paper filing systems. Create and edit documents, presentations and analyses. Open and sort incoming communications via standard or electronic delivery and distribute appropriately. Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile, hotel and restaurant reservations. Prepare and submit new client and/or new matter forms and sub-files. Coordinate with Billing Department to resolve billing issues and process final billing statements. Working with clients electronic billing systems and monitoring billing processes. Coordinate, schedule and calendar meetings, conference calls, client tasks and events. Communicate with clients on a daily basis via phone and email. Proofread all work for both content and context. Strong document processing skills. Strong project management skills. Strong Grammar Skills. Must have at least 5-7 years legal and/or secretarial experience. Typing skills of 75+ w.p.m. Must possess strong organizational and communications skills, both verbal and written. Must be very detail oriented and able to multi-task. Strong document processing and project management skills required. Must be proficient in advanced levels of Microsoft Outlook and Word and the use and application of Styles and PDF Docs4, and/or Nuance. Must be able to operate the Firm s software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills. Outstanding written and verbal communications and ability to professionally interact with clients, attorneys, and staff is required. Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly. Experience with document management program - iManage DeskSite preferred. Experience in and/or understanding of Insurance Defense preferred. College Degree preferred. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # FCMD769201


Legal Secretary The candidate will join Plaintiff's personal injury law firm. Must have 1+ year's relevant experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # WGCS769274


Legal Secretary Duties: Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. Qualifications: Bachelors or better. 3 years' Litigation experience. Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # OMIG769091


Legal Secretary Duties: Type, transcribe and revise all communications and legal documents, charts and tables. Prepare, organize and maintain client and office files both in electronic and paper filing systems. Create and edit documents, presentations and analyses. Open and sort incoming communications via standard or electronic delivery and distribute appropriately. Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile, hotel and restaurant reservations. Prepare and submit new client and/or new matter forms and sub-files. Coordinate with Billing Department to resolve billing issues and process final billing statements. Working with clients electronic billing systems and monitoring billing processes. Coordinate, schedule and calendar meetings, conference calls, client tasks and events. Communicate with clients on a daily basis via phone and email. Proofread all work for both content and context. Qualifications: College Degree preferred. Must have 5-7 years legal and/or secretarial experience. Experience in and/or understanding of Insurance Defense preferred. Typing skills of 75 wpm. Must have strong organizational and communications skills, both verbal and written. Must be very detail oriented and able to multi-task. Strong document processing and project management skills. Proficient in advanced levels of Microsoft Outlook and Word and the use and application of Styles and PDF Docs4, and/or Nuance. Must be able to operate the Firm's software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills. Outstanding written and verbal communications and ability to professionally interact with clients, attorneys, and staff is required. Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly. Experience with document management program iManage DeskSite preferred. Strong document processing skills. Strong project management skills. Strong Grammar Skills. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # XKGL768858


Legal Secretary The candidate will perform all secretarial/paralegal services, act as executive assistant and coordinate the day-to-day business of the firm. Must be able to work remotely, particularly with the current COVID-19 crisis, as it is intended that this position will commence immediately with you working from home. Should have prior relevant experience, including 1+ year as a legal secretary or legal administrative assistant or paralegal at an executive level, be a college educated, smart, and an enthusiastic initiative-taker that is detail oriented and organized. Must accurately type at least 70 words per minute and be capable in electronic and hard copy file storage with an expert knowledge and 3+ years of experience with Microsoft Office, Adobe Acrobat DC, Excel and general computer/database capabilities. Must be able to work under time pressure in certain situations and be familiar with drafting and revising legal documents, financial documents on Excel or similar software and general correspondence. Day-to-Day Essential Duties: Typing and editing documents, including typing via dictation; Collating and preparing legal documents for Court; Calendar management - keeping track of important deadlines and tasks; Managing and maintaining databases and filing systems; Taking notes and memos; Acting as a first point of contact, fielding phone calls and email correspondence; Liaising with clients and suppliers. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # DZBG767998


Legal Secretary The candidate will act as executive assistant. Coordinate the day-to-day business of the firm. Must be able to work remotely, particularly with the current COVID-19 crisis, as it is intended that this position will commence immediately with you working from home. The ideal candidate should have prior relevant experience, including 1 year as a legal secretary or legal administrative assistant or paralegal at an executive level, be a college educated, smart, and an enthusiastic initiative-taker that is detail oriented and organized. Must accurately type at least 70 words per minute and be capable in electronic and hard copy file storage with an expert knowledge and 3+ years of experience with Microsoft Office, Adobe Acrobat DC, Excel and general computer/database capabilities. Must be able to work under time pressure in certain situations and be familiar with drafting and revising legal documents, financial documents on Excel or similar software and general correspondence. Day-to-Day Essential Duties: Typing and editing documents, including typing via dictation; Collating and preparing legal documents for Court; Calendar management - keeping track of important deadlines and tasks; Managing and maintaining databases and filing systems; Taking notes and memos; Acting as a first point of contact, fielding phone calls and email correspondence; Liaising with clients and suppliers. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # LDOB767864


Legal Secretary The candidate will maintain a comprehensive knowledge of fee-earners workload and current clients and is aware of priorities and sensitivities in order to assist with arranging client visits / meetings and in meeting deadlines. Is able to confidently liaise with clients and their support assistants. Act as a point of contact for fee earners, offering assistance and demonstrating an ability to obtain key information. Proactive diary management including coordinating and arranging meetings ensuring fee earners have all the necessary documentation and details required ahead of meetings. Document production: including preparing correspondence and amending documents. Proof reads work to ensure an accurate and high standard is maintained, demonstrating strong technical skills and a good eye for presentation. Demonstrate a full understanding of internal systems and policies. General administrative support including photocopying, printing and scanning. Establish and maintain an efficient, effective and up to date manual and electronic filing system and other administration systems.. Communicate confidently and effectively in a professional manner at all times. Initiate communication on a daily basis with fee earners to ensure a high level of awareness of current priorities and support required. Communicate and share knowledge with team and proactively communicates with line manager on issues of workload and any other difficulties. Support the fostering of a collaborative team environment by providing support when covering for colleagues and willingly offering assistance, prioritising tasks appropriately in order to assist colleagues for the benefit of the team. Ensure telephones are covered and answered promptly and professionally at all times. Understand and contribute towards team objectives. Work flexibly and outside core hours as and when the need arises to meet deadlines and complete tasks. Support fee earners in adhering to the firm s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines. Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the fee-earner as required. Handle expense management on behalf of fee earners, submitting claims on a weekly basis. Maintain a good knowledge of key clients and awareness of the firm s and of their fee earners strategic objectives. Maintain a good understanding of K/BD resources and best practices. Manage contacts in Outlook and Connect for fee earners. Assists fee earners and MBD department with the production of marketing, including production of pitches, client presentations and maintaining up-to-date CVs. Assist with client events as and when required. Should have Associates degree/Bachelor s degree. Should have 7 years of legal secretarial experience which includes supporting a partner. Advanced technical skills and excellent knowledge of Microsoft Office including Word, PowerPoint, Outlook and Excel. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal SecretaryAssistant

Title : Legal SecretaryAssistant

Location : New York - Long Island
Refer to Job # NXRX767512


Legal Secretary/Assistant The candidate should have good computer skills, correspondence, legal documents, interacting with clients on the phone, keeping the calendar, some bookkeeping. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # QHDV765836


Legal Secretary The candidate should preferably have strong computer skills (MS Word and Outlook) and prior experience supporting a litigation practice. Proficiency in Excel required. Must be a team player with strong organizational skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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24 matches | 1 - 10 displayed 
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Job Listings of Law Firm Staff