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Legal Secretary - Civil Litigation

Title : Legal Secretary - Civil Litigation

Location : New York - Long Island
Refer to Job # QKOA706718


Legal Secretary - Civil Litigation The candidate should have a Bachelor s degree. Must have 3+ years of experience. Must be comfortable using a range of office software, including email, MS Office suite. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # LELT706379


Legal Secretary Duties: Prepare legal filings: format documents, pull exhibits, proofread and redact documents. Prepare court forms such as summons and subpoenas. E-file court filings. Open new matters. Document management and organization, saving to network, indexing for file room. Become familiar with court rules and filing procedures. Retrieve court decisions from Westlaw. Prepare cover letters for attorney bills. Input billing information into billing software. Schedule conferences and depositions, maintain attorney calendars. Manage bills for third party vendors, process check requests and follow up with accounting. Qualifications: Must have 2+ years' Litigation experience, medical malpractice experience preferred. Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities. Familiarity with State and Federal court procedures and rules. Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys. Open to taking on new responsibilities and challenging tasks. Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel). Strong written and verbal communication skills. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (litigation)

Title : Legal Secretary (litigation)

Location : New York - Long Island
Refer to Job # KJMY706238


Legal Secretary (Litigation) The candidate will provide administrative and legal secretarial support to lawyers in a highly collaborative working environment. Responsible for document preparation, editing; file maintenance and client billing. Work for five timekeepers, time entry, electronic filings, pleadings, and processing mail, etc. Client contact in person and over the phone. Handles administrative confidential/sensitive firm and/or client information. These duties may be ongoing or ad-hoc in nature. Other duties as may be assigned to fully meet the requirements of the position. The candidate must possess 5 years legal experience in a mid to large sized law firm and be proficient in legal secretarial and administrative tasks. Must demonstrated experience in Microsoft Office Suite (Outlook, Excel, Word and PowerPoint), Best Authority (Table of Authority) software and Adobe Acrobat (Scanning and Bate Stamping). Must be knowledgeable in litigation processes including intake to trial, familiar with exhibits, setting up war rooms, assisting with litigation support in coordinating discovery, handling logistics for trials and flexibility to travel with attorneys. Should have exceptional organizational skills, attention to detail, ability to prioritize, work independently, and multi-task a must. Will have strong interpersonal and communication skills and excellent client service. Should exhibit strong typing skills and have the ability to learn and quickly become proficient in new computer software programs. Should possess excellent written and oral communication and solid organizational skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # KDTU706260


Legal Secretary The candidate responsibilities will include word processing, filing, billing, time entry, answering telephones, faxing, scheduling meetings and conference rooms, making travel arrangements, submitting expenses, calendar maintenance and handling daily mail. Must have High School Diploma or equivalent. Should preferably have four year College degree. Must have 3-5 years of law firm experience, knowledge of real estate laws and transactions, real estate title and real estate closings. Proficiency in Microsoft Word, Excel, PowerPoint and Outlook is needed. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # SUUE706262

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary Duties: Provides confidential administrative support to assignments, performing secretarial tasks of confidential nature including, composing or preparing documents and correspondence. May require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements. Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx s, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs attorney time utilizing the Firm s time entry software on a daily basis. Interacts with clients, vendors, attorneys and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending. Closes files per lawyer requests. May require lifting file bank boxes containing client files. Reconciles and submits travel, client development, and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Supports all lawyers nearby as needed. Runs conflict checks, opens new matters and revises existing matters using NBI software. Processes billing for assignments who are designated billing lawyers. Maintains assignments contacts and reconciles with InterAction. Redacts confidential information. Proofs documents/presentations. Transcribes dictation. Maintains court docket entries on assignments calendars. Reconciles assignments soft costs through Copitrak. Maintains court docket entries on assignment calendars. Prepares expense reports and check requests. Understands and facilitates timekeeper time entry system. Assists in preparing and setting up closing binders and may need to assist during closings. Works as backup for other secretaries on the floor. Performs additional duties appropriate to the specific Department and assignments. Performs additional duties as assigned by lawyers, paralegals, Secretarial Services Manager and/or Office Administrator. Requirements: High School Diploma required. Some college and/or PLS Certification desired. 5+ years' work experience in a law firm environment, or related professional experience. Knowledge of legal terminology and of court system and rules for filings and correspondence. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks and complete them under time restraints. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, CarpeDiem, and Elite software. Knowledge of Metastorm and Meeting Room Manager software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # CQBE705834


Legal Secretary The candidate will support busy team of attorneys. Will have responsibility for heavy travel and meeting planning, processing of monthly expense reports, time entry, preparing correspondence, and general admin duties as assigned. Should have 3+ years' experience supporting attorneys in a legal or law firm setting. Must have knowledge of litigation and court filing procedures and possess excellent verbal and written communication skills. The ability to multi-task is essential. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Junior Legal Secretary-Insurance defense

Title : Junior Legal Secretary-Insurance defense

Location : New York - Long Island
Refer to Job # GETA705878


Junior Legal Secretary-Insurance defense The candidate will be transcribing reports, hearing abstracts and letters from various attorneys as well as receptionist relief. Should have approximately 1-2 years experience in an office environment, be able Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # EGJV705526

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary The candidate will join the litigation and business law business units. Should have knowledge of multiple areas of law, be highly motivated, possess a professional demeanor, and have superior oral and written communication skills. Strong client service skills and the ability to work both independently and as a team are required. Knowledge of billing and other CMS/DTE functions is a plus. Solid working knowledge of all Microsoft Office suite of programs. 5+ years experience in a large law firm environment is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # RXVD704745


Legal Secretary Duties: Heavy document production. Answers and screens attorney s telephone calls, and arranges conference calls Maintain calendar, coordinates attorney s schedule and makes appointments. Organizes and maintains file system, and files correspondence and other records. Maintain timely input of attorney timesheets into the timekeeper system. Make copies of correspondence or other printed materials. Assist other secretaries as needed. Identifies and resolves problems in a timely manner. Writes clearly and informatively; edits work for spelling and grammar, varies writing style to meet needs, able to read and interpret written information. Qualifications: 5+ years of previous legal secretary experience. Solid knowledge of Microsoft Office and various legal software applications. Heavy knowledge of Word, plus basic Excel and PowerPoint knowledge. Must have exceptional knowledge of Outlook calendaring and scheduling. Experience with billing is preferred. Excellent oral and written communication skills. Must be extremely detail oriented, organized and have great follow through skills. Must have the ability to work well under pressure and meet deadlines. Has the ability to maintain strict confidentiality. Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing. Strong interpersonal skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Practice Assistant (legal Secretary)

Title : Practice Assistant (legal Secretary)

Location : New York - Long Island
Refer to Job # BHXM704727


Practice Assistant (Legal Secretary) The candidate will provide direct support to partners and associates. Will be responsible for legal and administrative tasks, such as document creation, e-filing, opening and closing of files, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. Prepare legal documents and correspondence from draft or dictated text. Maintain client and firm files. Open and close files according to Records Department procedures. Manage attorneys' calendars, coordinates meetings, schedules conference rooms, and make travel arrangements as required (using the firm's dedicated travel agent, Ultramar). Assist with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients. Prepare forms for expense reports, check requests, reprographic services, etc. Open, prioritize and distribute mail. Coordinate mailings, deliveries, copying and courthouse filings. The candidate should have high school diploma or GED or and 3-5 years of related legal experience or an equivalent combination of education and experience. Should preferably have 3+ years of litigation and financial services experience. Must be proficient in Word, Excel, Outlook, Chrome River or similar expense-tracking software. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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