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Legal Secretary - Corporate

Title : Legal Secretary - Corporate

Location : New York - Long Island
Refer to Job # TXIC722125


Legal Secretary - Corporate The candidate will provide day to day administrative legal support to several attorneys including partners and associates. Will communicate and work with clients, service providers, and employees within the Firm. Assist with process time entry, open new matters, draft engagement letters and audit responses, process reimbursement expenses, maintain calendars, review and prepare billing invoices, and other administrative duties. Provide extensive work with file openings and bills. File paper and electronic documents and information promptly and accurately, working primarily in the document management system. Coordinate on behalf of assigned attorneys with other departments and offices to execute different assignments and projects. Organize and coordinate meetings, conferences, and travel arrangements. Answer telephones and proactively follow up when necessary. Provide support and assist other secretaries with work overflow as needed. Proactively solve problems and provide a high level of customer service to the attorneys and clients. The candidate should have a High School diploma or G.E.D. equivalent. Must have 4-8 years of Corporate Legal Secretary experience working in a large law firm or similar corporate setting. Excellent communication skills essential. Strong client service focus and skills needed. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) essential. Ability to type 50+ wpm required. Legal 4 - 8 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # QRFX721977


Legal Secretary Duties: Open and close matters. Create and edit documents. Convert PDFs to Word and reformat. Proofread documents for spelling, grammar and formatting. Prepare documents for efiling in New York, New Jersey and Federal courts. Prepare documents for manual filing with the courts. Assist attorneys with special projects. Copy, scan and fax documents. Prepare expense reports. Requirements: NY State notary a plus. 5+ years of legal experience. Knowledge of document management system. Experienced in voluminous document production. Working knowledge of Excel, Outlook and Adobe Acrobat. Proficient in Word including Styles and Track Changes. Excellent communications skills. Basic business writing skills. Ability to work independently and in a team environment. Strong organization skills. Ability to multi-task. Knowledge of serving New York State Supreme courts documents. Ability to assist all attorneys in the group as needed. Ability to work overtime as needed. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary / Legal Administrative Assistant

Title : Legal Secretary / Legal Administrative Assistant

Location : New York - Long Island
Refer to Job # MGCG722002


Legal Secretary / Legal Administrative Assistant The candidate will organize and maintain filing and retrieval systems. Will open, maintain and close client files. Proactive work style and analytical skills: able to read, research, review, verify and route correspondence, reports and legal documents; draft letters and documents; collect and analyze information; initiate communications; and prepare and track expense reports. Enter time for timekeepers. Must have proficiency in Microsoft Office 2007 (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software. Should have 3+ years of successful administrative support working as a legal administrative assistant or legal secretary. Must have law firm experience and be technology proficient (advanced Word, Excel and Outlook) with strong attention to detail and ability to turn work around in an efficient manner with minimal errors, experience with maintaining calendars and scheduling meetings and travel, strong communication skills and ability to manage the attorney assignment with a proactive approach balancing the needs of all. Must be able to manage calendars, organize and schedule external and internal meetings, teleconferences, networking events, etc. Should have strong production skills with ability to produce accurate work product when transcribing tapes, formatting documents, inputting data, editing, copying, scanning and transmitting text, data and graphics. Must have knowledge of litigation documents, e-filing, court rules and procedures. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # XSVO721946


Legal Secretary The candidate will be directly responsible for supporting Partners, Senior Attorneys, Associates, and fellow Legal Support Staff on all aspects of legal document preparation, client communication, and general office procedures. Will maintain electronic and physical files according to company procedures. Scan and post all correspondence, emails, notes from telephone calls, and faxes to ensure proper file compliance. Maintain task lists for documents and court deadlines. Electronic calendar maintenance for attorneys. Communication with law firm clients and reception duties. Review attorney cases to assess the need for replenishment of funds, when needed. Draft legal documents and correspondence, as directed. Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings. Schedule appointments for attorneys. Research inquiries and requests for information. General office duties as assigned for the professional operation of a law firm. Two-year legal secretary or paralegal education preferred. Must be proficient in all aspects of Microsoft Office, Excel, Westlaw, and document management software or equivalent. Must be able to prepare draft documentation using Word or through templates and be able to revise and finalize as directed. Notary Public is preferred. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/administrative Assistant

Title : Legal Secretary/administrative Assistant

Location : New York - Long Island
Refer to Job # JSFT721816


Legal Secretary/Administrative Assistant The candidate will format and scan legal documents, handle phone calls, email and fax information to various clients. Must have some experience in medical malpractice defense, personal injury, or insurance defense environment. An A.A.S. or B. A. degree is required. Must be computer literate with knowledge of Microsoft Office Suite. Excellent customer services skills and English language skills are required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # JKAH721619


Legal Secretary Duties: Preparation and revision of correspondence, memoranda and legal documents Preparation for large transactional closings; Maintenance of electronic document management system; Maintenance of Outlook calendars, if needed; Entry of daily time in Aderant accounting software, if needed; Preparation of practice group and individual annual budgets; Reimbursements and check requests, if needed; and Other duties as assigned. Qualifications: High School diploma or equivalent required 6+ years of experience as a legal secretary and/or other relevant experience in a professional services setting. Strong verbal and written communication skills are required. Individual must possess strong organizational skills with the ability to multi-task and meet deadlines. Strong technology skills A A proficiency with Microsoft Office Suite (Word, Excel and Outlook). Requires a high degree of professionalism including the ability to exercise good judgment when interacting with clients. Ability to put emphasis on teamwork through being a great team member, promoting cooperation within and between teams across the firm. Legal 6 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # TMYD721621


Legal Assistant The candidate must be Bilingual, Spanish/English. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # PSBI721421


Legal Secretary Candidate will work independently, do pleadings, processing of files and handle client contact for plaintiff's personal injury firm. Experience using Smart Advocate and Spanish speaking a big plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Receptionist/legal Secretary

Title : Receptionist/legal Secretary

Location : New York - Long Island
Refer to Job # PKKG721354


Receptionist/Legal Secretary The candidate will have front desk and receptionist job, which involves answering phone calls, performing phone screenings of potential clients, and maintaining multiple calendars. The ideal candidate would have prior receptionist or administrative experience. Responsibilities include: Answering and forwarding phone calls; Greeting clients and making sure they are seen in a timely manner; Updating and maintaining correct client information; Organizing and updating the firm s calendars; Presenting a positive and friendly image to clients in person and over phone; Actively communicating and coordinating with attorneys, staff, and third parties regarding cases; Administrative duties such as filing, scanning, and data entry. Must have patience in dealing with clients. Fluency in Spanish language preferred (native speaker or DELE C1 certificate). Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # BPDO721269


Legal Secretary Duties: Delivers excellent work and superior service to the Firm s clients; contributes to the Firm s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of 3+ timekeepers (attorneys and/or paralegals). Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Demonstrates mastery of the Firm s word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of the Firm s secretarial policies and all applicable administrative procedures. Provides administrative support to assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firm s internal service departments to ensure the provision of quality services to the legal team and WilmerHale s clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Assumes additional responsibilities as requested. Contributes to the Firm s Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Qualifications: High School Diploma or GED. Associate Degree with concentration in Secretarial Studies, or equivalent preferred. 2+ years secretarial or administrative experience, preferably in legal or professional services organization. Ability to multi-task to meet the demands of a fast-paced environment and multiple priorities. Excellent word processing skills and knowledge of Windows operating system. Excellent organizational, communications and interpersonal skills. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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