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Location : New York - Long Island
Refer to Job # MLRK708472
Legal Secretary (Floater) Labor & Employment Litigation Responsibilities: Creating, formatting, and using MS Word to prepare and edit letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials or dictation; Generating and preparing Table of Contents and Table of Authorities for legal filings; Preparing spreadsheets and presentations using MS Excel and MS PowerPoint, as well as using Relativity in connection with e-discovery; Opening, maintaining, organizing and filing on a consistent basis the internal files pertaining to particular clients and matters; Maintaining attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, filing requirements; discovery and evidence-gathering; Initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports; Communicating, both orally and in writing, with clients, court reporters, and internal personnel; Coordination of service of subpoenas and medical authorizations, and regular follow up with the non-parties served to insure responsive documents are timely returned, as well as coordination of insuring that all invoices are paid; Monitoring attorneys email, entering time, arranging for court reporters, videographers, translators, conference rooms, client meetings and scheduling meetings, appointments, depositions, and coordinating and making travel arrangements; Copying and putting together exhibits and witness files; Opening new matters, coordinating if EPLI coverage, and initial review of pro-formas.
Qualifications: BA/BS degree preferred. 5+ years of experience as a legal secretary or paralegal. Must have experience working and supporting litigation attorneys. Exceptional knowledge and experience in working with PowerPoint, Excel, MS Word 2010, and other Microsoft applications. Extremely organized, ability to pay close attention to all detail, comfortable working under extreme deadlines, ability to be flexible, work under tense circumstances, and ability to remain calm and composed. Advanced experience with calendar management through Outlook. Organizational skills, prioritizing and multi-tasking ability. Must be willing to work overtime. Ability to be a team player, work independently, strong reading and writing skills.
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