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Location : Illinois - Chicago
Refer to Job # JAEX733763
Corporate or Litigation Program Paralegal The candidate will be responsible to track and maintain client files, including corporate minute books, board books and stock records. Calendar and maintain deadline-driven documents and filings. Prepare and file various forms with the IRS and other state taxing authorities. Draft and process legal response letters in connection with audit requests in compliance with established firm policy and procedure. Assist in the preparation and drafting of corporate documents, including stock certificates, option agreements, and financing statements as needed. Assist with due diligence review of materials and retrieval of publicly available documents from state officials for corporate transactions or when requested. Perform public searches, including federal and state lien searches, financing statement, and secretary of state records and prepares charts or summaries to illustrate results. Assist with filings to and searches of Federal and state Agencies, including U.S. Securities and Exchange Commission; Secretary of States sites, and others. Coordinate and participate in the review of printer proofs (proofreading). Assist with the organization and maintenance of corporate closing and data rooms, whether physical or electronic. Assist in post closing activities and deliveries, including closing binder preparation and distribution, and with other corporate document distributions. Perform other work-related duties as assigned by the Paralegal Managers, Paralegal Supervisors and Paralegal Coordinators. Comply with department and firm administrative procedures, policies and best practices. Communicates, corresponds and interacts with clients and outside entities, such as government agencies, expert witnesses, corporations and other law firms to gather information or data.
The candidate must have a bachelors degree from a top-ranked institution. Strong interpersonal and communication skills are needed. Must be a self-starter who is both highly organized and a team player. Able to maintain strict confidentiality of the firm's internal and personnel affairs and client information. Must be to understand ethics of position including ethical rules in regards to confidentiality, billing, and client representation and advocacy. Should be able to interact effectively and professionally with clients and all levels of personnel, including attorneys, co-workers, management and support staff. Must be able to be a proactive, self-starter who understands the details within a much larger context. Ability to own professional development by seeking out feedback and learning new skills are required. Ability to embrace new processes and incorporate new technology to meet client demands as they evolve is necessary. General working knowledge of Microsoft office programs including MS Word and Excel needed. Prior experience utilizing Adobe Acrobat is a plus. Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks. Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties. Must be able to plan, organize and complete multiple related activities. Ability to influence at all levels of the organization is essential. Should be able to problem solve and work with minimal supervision. Ability to anticipate problems and issues and exercise independent judgment for resolution is critical. Must deliver high quality work product and display ownership, having the ability to follow up and follow through. Must have the ability to work independently, as well as on teams, in a fast-paced environment. Ability to effectively work in a multi-office environment and a culturally and educationally diverse environment is beneficial. Some lifting of boxes up to 20 pounds is required. Flexibility to travel on short notice and work overtime as needed is necessary.
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