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Legal Secretary (Corporate)

Title : Legal Secretary (Corporate)

Location : Illinois - Chicago
Refer to Job # SUBB705730


Legal Secretary (Corporate) Duties: Support an assigned group of corporate attorneys and/or paralegals. Managing busy calendars, coordinating meetings and travel arrangements; interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; answering phones, entering attorney time, managing expense reimbursements, and heavy printing. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2016, Adobe Acrobat DC and DMS); document comparison, transcription and proofreading. Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. File Maintenance: Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Reports directly to the Associate Director of Support Services. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals. In addition, works in a team situation with Legal Secretaries to most effectively and efficiently meet Firm/client needs. Qualifications: Must have high school diploma. Associate degree preferred. Must have 5+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with typing speed of 55+ WPM required. Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Ability to adapt to challenging work styles with poise, tact and diplomacy, and a high level of interpersonal skills to handle sensitive and confidential matters. This professional must be extremely detail-oriented, able to manage competing priorities and deadlines, and anticipate the needs of the assignment and respond accordingly. A self-starter with strong critical thinking skills and a flexible schedule are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Corporate Finance Paralegal

Title : Corporate Finance Paralegal

Location : Illinois - Chicago
Refer to Job # NSFJ705608


Corporate Finance Paralegal The candidate will manage closings and prepare closing sets; preparation and filing of documents and UCCs for closings; post-closing document preparation and follow-up. This high-profile position entails direct interface with the Global Transportation Finance attorneys, clients and opposing counsel. Manage, prepare and distribute post-closing sets and other materials. Manage and coordinate transaction closings. Create electronic post-closing CDs. Assist attorneys with business leasing and loan transactions. Review and organize due diligence materials. Proofread. Prepare and review UCC filings and documentation. Draft closing documents and correspondence. Analyze and organize client records. Reconcile vendor invoices. Interact with clients and other counsel during business transactions. Work with project assistants and other support personnel to complete closing sets. A bachelor s degree is preferred. A certificate from an ABA-approved paralegal program is preferred. 2+ years of experience in commercial lending/asset-based financing and transactional work required. Familiarity with UCC s a plus. Excellent: organizational skills and attention to detail; verbal and written skills; interpersonal skills required. Solid knowledge of Microsoft Office Suite required. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Corporate Paralegal Assistant

Title : Corporate Paralegal Assistant

Location : Illinois - Chicago
Refer to Job # LRZZ704067


Corporate Paralegal Assistant Duties: Responsible for providing support to attorneys and paralegals in Corporate, Finance & Acquisitions group with a broad range of corporate matters, including entity formation and maintenance of corporations and LLCs. Working under the direction of the Corporate attorneys and paralegals, will responsible for: Creation and maintenance of corporate and LLC minute books. Formation and qualification of corporations, limited liability companies and limited partnerships. Preparation of Application to obtain employer ID numbers from the IRS. Preparation of organization documents, including consents and stock certificates. Preparation and filing of state annual reports. Preparation of annual consents electing directors and officers. Reconciliation of service company invoices. Assist with preparation of questionnaire letters for annual actions. Filing, photocopying, pending files, etc., as required. Perform other duties/projects as assigned. Qualifications: A high school diploma and 3+ years of related experience in an administrative support role or equivalent. Paralegal Certificate preferred. Associates Degree or Bachelor's Degree a plus. Paralegal Assistant or legal secretarial support experience strongly preferred. Familiarity with corporate service vendors and government agencies to obtain certified documents. Familiarity with federal, state and local rules/filing procedures strongly preferred. As the Corporate Paralegal Assistant, this position requires a client-focused approach, strong work ethic and the ability to handle multiple priorities efficiently and effectively.. Proficiency in Microsoft Word and Excel; ADP WorkforceNow experience a plus. Excellent oral and written communication skills. Able to exercise discretion, initiative and exhibit a high level of confidentiality. Excellent interpersonal skills. Strong organization and prioritization skills. Solid database management and recordkeeping skills. Detail oriented, with the ability to manage multiple priorities and meet deadlines. Must be a team player. Works well with minimal supervision. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary (Corporate)

Title : Legal Secretary (Corporate)

Location : Illinois - Chicago
Refer to Job # KQBN703681


Legal Secretary (Corporate) Duties: Managing busy calendars, coordinating meetings and travel arrangements; interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; answering phones, entering attorney time, managing expense reimbursements, and heavy printing. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2016, Adobe Acrobat DC and DMS); document comparison, transcription and proofreading. Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. File Maintenance: Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm s LegalKEY system and Document Management System. Customer/Client Service and Teamwork: Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Professional Demeanor: Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Reporting Relationships: Reports directly to the Associate Director of Support Services. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals. In addition, works in a team situation with Legal Secretaries to most effectively and efficiently meet Firm/client needs. Qualifications: Ability to adapt to challenging work styles with poise, tact and diplomacy, and a high level of interpersonal skills to handle sensitive and confidential matters. Must be extremely detail-oriented, able to manage competing priorities and deadlines, and anticipate the needs of the assignment and respond accordingly. A self-starter with strong critical thinking skills and a flexible schedule are a must. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Corporate Paralegal (Entry Level)

Title : Corporate Paralegal (Entry Level)

Location : Illinois - Chicago
Refer to Job # QEVX702220


Corporate Paralegal (Entry Level) Duties: Participate as a team member and assist attorneys, paralegals and other members of the firm in the Corporate group. Assist with the recovery, drafting and filing of basic corporate documents including certificate of incorporation, amendments, and uniform commercial code financing statements. Assist with managing, filing, proofreading and drafting all documents and correspondence. Availability for overtime and flexibility for travel are required. Track and maintain corporate minute books, board books and stock records. Track, calendar and maintain deadline-driven documents. Complete and file various forms with the IRS, including Form SS-4 (Application for Employer Identification Number). Draft and process legal response letters in connection with audit requests in compliance with established firm processes. Assist in the preparation of stock certificates, financing statements and other corporate documents as requested. Retrieval of certified copies of corporate documents, certificates of good standing and legal existence and related documents from state officials for corporate transactions or when otherwise requested. Perform public searches of all kinds, including federal and state lien searches, financing statements, and secretary of state records; prepare charts to illustrate results. Assist with SEC filings and searches within the SEC s EDGAR database. Review printer proofs (proofreading). Assist in closing binder preparation and distribution; and with other corporate document distributions. Assist with tasks in connection with closing of corporate transactions, including preparation of signature page packets, tracking execution status of documents and the maintenance and organization of corporate closing rooms, whether physical or electronic. The candidate must have a bachelor s degree from a top-ranked institution. Must have significant contact with lawyers and paralegals at the firm and requires strong interpersonal and communication skills. Must be a demonstrated self-starter who is both highly organized and a team player. Must demonstrate the ability to maintain strict confidentiality of the firm s internal and personnel affairs. Ability to interact effectively with all levels of personnel, including management and support staff. Ability to be a proactive self-starter, who understands the details within a much larger context. Ability to embrace new processes and incorporate new technology to meet client demands as they evolve. Must be flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks. Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties. Ability to plan, organize and carry out multiple related activities. Ability to work in a multi-office environment. Ability to influence at all levels of the organization. Ability to work effectively in a culturally and educationally diverse environment. Must pay attention to details and have the ability to follow up and follow through. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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