Legal Secretary - IP Litigation Practice Group in Boston, MA| LawFirmStaff

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Title : Legal Secretary - IP Litigation Practice Group

Location : Massachusetts - Boston
Refer to Job # GAVS709282

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary - IP Litigation Practice Group Responsibilities: Provides advanced administrative support to the Intellectual Property Litigation Practice Group within the Firm. Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting. Organize and maintain contacts and calendars, including travel logistics and scheduling. Answer incoming telephone calls and document and relay messages. Assist with presentation materials and preparing PowerPoint presentations. Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms. Gather reporting data for financial projects. Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments. Input, review, edit, and update attorney time entries and print reports. Organize and maintain paper and electronic files in accordance with Firm records retention policies. Qualifications: High school diploma. 5+ years of related work experience. Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Knowledge of General Ledger (GL) expense coding practices. Strong written and verbal communication skills. Strong organizational skills. Strong motivational and leadership skills. Ability to work under tight deadlines and prioritize responsibilities. Ability to handle and maintain confidential information. Ability to work effectively in a fast-paced environment.

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