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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Massachusetts - Boston
Refer to Job # REVA710351


Corporate Legal Secretary The candidate will create and modify complex legal documents using MS Word. Will create and modify complex MS Excel spreadsheets. Provide cooperative, responsive and courteous service to co-workers, attorneys and external clients. Arrange, schedule, maintain and update attorney calendars. Maintain and update attorney contacts. Answer telephones and utilize judgment to proactively screen and direct telephone calls and client inquiries to appropriate parties. Assist in communicating with and responding appropriately to client requests. Assist with the opening of new client/matter files and preparing first draft engagement letters. Insert revisions into and format legal documents. Draft and type general correspondence. Process outgoing mail, to include preparing Fedex labels, scheduling messengers or other vendors for document pick-up. Review, sort and distribute incoming mail, as requested. Provide meeting support, to include scheduling conference rooms, arranging travel and coordinating any necessary equipment, supplies and refreshments. Greet and assist clients and other visitors to the office. Assist with client mailings, and perform mail merge for periodic group mailings and other initiatives. Assist with time entry and preparation of expense reports, each as requested. Support our firm s team concept by readily assisting with overflow work. Provide general administrative and secretarial support as requested by attorneys. Must be extremely skilled in MS Word and Excel, as well as Outlook. Should be able to manipulate very complex documents to create a high-quality professional product. Must be able to create complex linked spreadsheets, and to use macros for repetitive operations. Experience working as a legal secretary in a corporate law environment is a major plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - IP Litigation Practice Group

Title : Legal Secretary - IP Litigation Practice Group

Location : Massachusetts - Boston
Refer to Job # BJTJ709282

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary - IP Litigation Practice Group Responsibilities: Provides advanced administrative support to the Intellectual Property Litigation Practice Group within the Firm. Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting. Organize and maintain contacts and calendars, including travel logistics and scheduling. Answer incoming telephone calls and document and relay messages. Assist with presentation materials and preparing PowerPoint presentations. Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms. Gather reporting data for financial projects. Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments. Input, review, edit, and update attorney time entries and print reports. Organize and maintain paper and electronic files in accordance with Firm records retention policies. Qualifications: High school diploma. 5+ years of related work experience. Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Knowledge of General Ledger (GL) expense coding practices. Strong written and verbal communication skills. Strong organizational skills. Strong motivational and leadership skills. Ability to work under tight deadlines and prioritize responsibilities. Ability to handle and maintain confidential information. Ability to work effectively in a fast-paced environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/administrative Assistant

Title : Legal Secretary/administrative Assistant

Location : Massachusetts - Boston
Refer to Job # JKNW708235


Legal Secretary/Administrative Assistant The candidate will support small law firm focused on family law/domestic relations, civil litigation, and criminal defense. Experience with Microsoft Office, Adobe Acrobat and Sage TimeSlips is required. Duties shall include: Responsibility for generating monthly bills to clients; Greeting clients; Answering and directing telephone calls; Managing incoming/outgoing correspondence; Establishing and maintaining case files; Calendaring and monitoring deadlines; and General administrative tasks such as typing, copying, scanning etc. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : Massachusetts - Boston
Refer to Job # VEGF707908

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary - Intellectual Property The candidate will be supporting IPTS provides client service, desk management, and legal and administrative support to the firm s legal staff. Will be preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office. Handling administrative aspects of U.S. patent prosecution. Monitoring and maintaining attorney(s) case dockets. Maintaining patent application files. Composing correspondence, reports, memoranda and legal documents. Creating and editing documents, memos, presentations and spreadsheets. Calendar management using Outlook and complex meeting planning. Coordinating travel arrangements. Time Entry and Billing. The candidate should have 3-5 years of prior experience as an executive or legal assistant in a large law firm or large corporate environment. Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files. USPTO electronic filing experience a plus. Experience with CPI and IPDAS a plus. Knowledge of international procedures and requirements preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Massachusetts - Boston
Refer to Job # YRNR707909

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary Responsibilities: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal papers and correspondence from dictation, tapes, or handwritten drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material, or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm s electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference rooms for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including, client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Requirements: 5+ years experience in a large law firm environment is required. A professional demeanor, superior oral and written communication skills and strong client service skills. Knowledge of advanced MS Word, PowerPoint and billing helpful. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Massachusetts - Boston
Refer to Job # ALMG707952


Legal Secretary The candidate must be (M-F 9-5) legal assistant with experience in personal injury litigation including typing, dictation, answering phones, interaction with clients, maintaining calendar for attorneys, filing, scanning. Should also possess the ability to multi-task and work independently, be personable, possess strong communication and organizational skills. Excellent computer skills and proficiency in MS Office products. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Trademark Legal Secretary

Title : Trademark Legal Secretary

Location : Massachusetts - Boston
Refer to Job # PAAM705785


Trademark Legal Secretary Duties: Will provide comprehensive administrative and specialized trademark prosecution secretarial support to Trademark attorneys and paralegals. Preparation of documents, creation and maintenance of e-rooms, processing of foreign associate invoices, handling incoming calls, creation and maintenance of files and e-files, internal/external calendaring of meetings, travel arrangements, expense reimbursement processing, records maintenance and all other administrative support for timekeepers including time entry, conflict checks, engagement letters, waiver letters and audit letter responses, etc. Qualifications: College degree preferred. 7+ years of experience as a secretary in a trademark practice and the ability to work overtime as needed. Ability to multitask and work well under pressure in order to meet deadlines with quick turnaround times/deadlines, strong organizational skills, great attention to detail, excellent verbal and written communication skills, strong judgment and decision making skills, the ability to work independently but also as part of a collaborative team. Fast and accurate typing with exhibited proficiency in MS Word, Excel, Worksite/iManage, Outlook, Salesforce and Adobe Acrobat and other firm applications required. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Trademark Legal Secretary

Title : Trademark Legal Secretary

Location : Massachusetts - Boston
Refer to Job # VYTM705236


Trademark Legal Secretary The candidate will provide comprehensive administrative and specialized trademark prosecution secretarial support to trademark attorneys and paralegals. Duties include: preparation of documents, creation and maintenance of e-rooms, processing of foreign associate invoices, handling incoming calls, creation and maintenance of files and e-files, internal/external calendaring of meetings, travel arrangements, expense reimbursement processing, records maintenance and all other administrative support for timekeepers including time entry, conflict checks, engagement letters, waiver letters and audit letter responses, etc. Must have 7+ years of experience as a secretary in a trademark practice and the ability to work overtime as needed. Fast and accurate typing with exhibited proficiency in MS Word, Excel, Worksite/iManage, Outlook, Salesforce and Adobe Acrobat and other firm applications required. College degree is preferred. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Commercial Real Estate

Title : Legal Secretary - Commercial Real Estate

Location : Massachusetts - Boston
Refer to Job # COMD705041


Seeking Legal Secretary - Commercial Real Estate with 5+ years of related experience. The candidate will provide support to two Partners and one Associate in a friendly, but professional, workplace. Primary tasks include editing complex real estate documents, inputting billable time and skillful management of priorities and deadlines. Must be accustomed to working in a fast-paced, team environment, and will have excellent grammar and word processing skills, attention to detail, and a focused work style. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Massachusetts - Boston
Refer to Job # YGNI705145


Legal Secretary The candidate must have 5+ years of related experience to join real estate practice. Will provide support to two Partners and one Associate in a friendly, but professional, workplace. Primary tasks include editing complex real estate documents, inputting billable time and skillful management of priorities and deadlines. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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