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Location : Texas - Dallas
Refer to Job # GVHL843931
Litigation Legal Secretary Duties: The candidate welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves attorney's time by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and expense reports. Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; dockets court-imposed deadlines. Represents attorney by communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to an attorney. Assists in the submission of billable time and reimbursable expenses; preparing invoices and communicating with clients concerning invoices. Maintains client confidence by keeping client/attorney information confidential. Utilizes electronic filing and retrieval systems and supervises file clerks. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests and special projects; exploring opportunities to add value to job accomplishments and making recommendations. Working knowledge and experience of the law firm industry including office and department procedures, workflows, and organization. Knowledge and experience with e-filing procedures. Ability to effectively communicate with clients, court personnel, counsel, third parties, private investigators, medical providers, experts, etc., and maintains regular contact with all parties. Consistent follow-through and ability and flexibility to multi-task and effectively balance priorities and meet tight deadlines. Communicates well, shows teamwork effort, and collaborates well with everyone come in contact with. Exceptional customer service and people skills and work within a team concept. Special projects as assigned.
Qualifications: The candidate should have a high School Diploma required for this role. 2-4 years of undergraduate degrees or technical/trade school degrees are preferred. 3-5 years of experience and exposure working as a legal secretary in a law firm in the litigation group is required. Experience working with various practice and case management databases (iManage), and timekeeping and billing systems.Must possess excellent communication skills with the ability to speak and write clearly and informatively and able to read and interpret information. Must be able to maintain confidentiality. Must be willing to work additional hours and weekends as required for the role. Must be dependable and adhere to firm policies and procedures and work the required hours for the role. Should have exceptional communication, customer service, organizational, time management, and detail-oriented skills required for the role; exceptional computer skills and proficiency using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Adobe Software. Should have the ability to work under the supervision of the assigned attorneys and provide support to the litigation group.
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