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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # NUDJ722223


Legal Secretary Duties: Drafting and typing various types of documents, including correspondence, pleadings, memoranda and other such documents specific to the litigation practice area. Proofreading and redlining work for accuracy, format, grammar, and punctuation. Prepare e-filings and court pleadings in federal and local courts. Must know court rules, procedures and calendaring requirements. Schedules/calendars appointments such as depositions, document productions, client meetings, trials court hearings and appearances; coordinate travel arrangements as necessary. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Inputs attorney and other timekeeper s time; reviews for accuracy and corrects errors. Performs any other administrative tasks as may be assigned. Requirements: High School Diploma or equivalent. Specialized secretarial degree, associate and/or bachelor's degree desirable. 5+ years of legal secretarial experience required. Experience in one or more of the following areas of law: commercial litigation, product liability and personal injury defense. Ability to type at 75 wpm with accuracy. Thorough knowledge of MS Office applications including Word, PowerPoint, Excel and Outlook. Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Corporate)

Title : Legal Secretary (Corporate)

Location : Texas - Dallas
Refer to Job # MCXQ722256


Legal Secretary (Corporate) Duties: Under general supervision and direction of assigned attorney(s) and the Office Administrator, and following prescribed department, office and firm procedures, responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Office Administrator and the Secretary Coordinators as needed. Qualifications: High School Diploma or equivalent. 5+ years of secretarial experience supporting partner level attorneys in corporate practices. Specialized secretarial degree, associate and/or bachelor's degree desirable. Ability to read, write and speak English. Ability to type at 70 words per minute with accuracy. Thorough knowledge of MS Office applications including Word 7 and Outlook. Advanced proficiency in complex travel arrangements. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.. Strong service orientation. Commitment to maintaining confidentiality of client and office information, and adhering to the Firms Core Values. Commitment to the office and firm. Commitment to professional growth. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Insurance Defense

Title : Legal Secretary - Insurance Defense

Location : Texas - Dallas
Refer to Job # DFXY721893


Legal Secretary - Insurance Defense The candidate responsibilities are transcription and drafting of legal documents to include correspondence, pleadings, motions, orders, etc., experience in e-filing in various state and federal courts, as well as copying, faxing, scanning, mailing documents and other duties as required. Should have 2-4 years of continued experience as a legal secretary. Specifically civil litigation/insurance defense. Legal 2 - 4 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # LXLW720207


Legal Secretary Responsibilities Work primarily for corporate and transactional timekeepers; knowledge of and ability to assist in filing electronic court filings and pleadings preferred. Document preparation and editing for business transactions, file maintenance, attorney time entry, scheduling, and assistance with client billing. Manage a complex calendar using a high level of tact and integrity. Review and prioritize all client and other communications including emails and phone calls. Handle administrative confidential/sensitive firm and/or client information. Make complex travel arrangements including air, hotel, etc. Coordination of internal and external meetings, including room reservation, catering, etc. Coordinating, preparing and reconciling expenses using Chrome River expense system. Organize documents for filing using FileTrail records system. Producing accurate documents and general correspondence in a timely matter. General follow-up in order to effectively meet deadlines and commitments. Work in a teaming environment with other secretaries. Other duties may be assigned to fully meet the requirements of the position. Qualifications: 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting or financial services firm preferred. High level of administrative and organizational skills, including excellent verbal and written communications skills. Strong knowledge of MS Office, including Word, Excel and PowerPoint. Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects. High level of integrity required for handling confidential and sensitive information. Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively. Punctual and reliable with a close attention to detail. Ability to interface effectively and diplomatically with partners and legal secretaries across the firm. Ability to work effectively independently and within a team environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : Texas - Dallas
Refer to Job # RMOX719878


Legal Secretary - Intellectual Property Duties: Provide secretarial and administrative support to attorneys and assigned legal personnel in the Intellectual Property section which focuses on litigation, licensing, and counseling in patent, trademark, copyright, trade secret, computer, and entertainment matters. Performs secretarial support, including composing legal documents, memos, correspondence, and other items of a confidential and complex nature from multiple sources, such as verbal, dictation, hand-written documents and e-mail, to ensure accuracy and completion of assigned tasks as required by scheduled deadlines. Will be fluent with Intellectual Property terminology. Enters daily timekeeping information utilizing the Firm s technological resources. Proofreads all material produced by the Billing Department, corrects entries as needed or deemed appropriate by legal personnel, ensures timely return to the Billing Department for final processing. Prepares New Business Memorandum and coordinates with Business Intake Department regarding Conflicts Checks. Works with filing assistants ensuring timeliness and accuracy of all files. Assists filing assistants with preparation of closed files for warehouse storage. Handle telephone interaction responding to non-routine and routine matters. Opens, reviews and sorts all incoming mail. Alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention. Maintains calendar and coordinates both internal and external meetings. Monitors and accurately maintains timekeepers dockets. Coordinates projects to, and interacts with, all support departments on behalf of assigned legal personnel to ensure all projects are processed within prescribed deadlines. Reviews returned projects for accuracy and ensure all directions were followed. Maintains positive client relations. Maintains the integrity of attorney-client confidentiality. Attends trainings classes a minimum of 12 hours annually to maximize personal skills and use of technology provided by the Firm. Other responsibilities as assigned by manager. Qualifications: 5+ years of IP legal secretarial experience. Excellent verbal and written communication with strong proofreading skills. Outstanding organizational and interpersonal skills. Highly efficient with great attention-to-detail. Proficiency in MS Word, Outlook, Excel and PowerPoint. Types of 50 WPM. High School Diploma required; Bachelor's degree a plus. Basic computer skills are required, with working knowledge of Microsoft Office Suite. Basic knowledge of Elite Enterprise and Adobe are also needed. Requires regular and predictable attendance during the assigned work schedule. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Texas - Dallas
Refer to Job # TGON719651


Corporate Legal Secretary Responsibilities: Support attorneys with legal and administrative tasks, which include transactional work, document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. Will be service-oriented, proactive, and have strong attention to detail. Prepares, edits and formats legal documents, including closing documents, signature pages and binders. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients. Prepares forms for expense reports, check requests, reprographic services, etc. Prepares legal documents and correspondence from draft. Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings. Qualifications: Requires high school diploma or GED and 4-7 years' corporate/transactional legal experience or an equivalent combination of education and experience. Requires strong multitasking skills and the ability to thrive in a fast-paced environment. Excellent planning and organizational skills. Proficient in Word, Excel, Outlook and Elite (or other comparable time entry software). Professional demeanor. Excellent communication skills. Legal 4 - 7 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # BEPW719113


Legal Secretary Responsibilities: Manage a complex calendar using a high level of tact and integrity. Review and prioritize all client and other communications including emails and phone calls. Handle administrative confidential/sensitive firm and/or client information. Document preparation, editing, file maintenance and client billing. Make complex travel arrangements including air, hotel, etc. Coordination of internal and external meetings, including room reservation, catering, etc. Coordinating, preparing and reconciling expenses using Chrome River expense system. Organize documents for filing using FileTrail records system. Producing accurate documents and general correspondence in a timely matter. General follow-up in order to effectively meet deadlines and commitments. Work in a teaming environment with other secretaries. Other duties may be assigned to fully meet the requirements of the position. Qualifications: 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting or financial services firm preferred. High level of administrative and organizational skills, including excellent verbal and written communications skills. Strong knowledge of MS Office, including Word, Excel and PowerPoint. Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects. High level of integrity required for handling confidential and sensitive information. Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively. Punctual and reliable with a close attention to detail. Ability to interface effectively and diplomatically with partners and legal secretaries across the firm. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Transactional/real Estate Legal Secretary

Title : Transactional/real Estate Legal Secretary

Location : Texas - Dallas
Refer to Job # WXYK718812


Seeking Transactional/Real Estate Legal Secretary with 7+ years of recent legal secretary experience in these fields required. Candidate with post-secondary education preferred. Superior computer skills (strong typing) and technical knowledge as well as excellent analytical, communication, organizational and interpersonal skills required. Strong attention to detail, ability to multi-task and prioritize (time management), Proficient use of Word, ProDoc eFiling, Secretary of State online filings and Hummingbird required. Knowledge of additional computer software programs a plus (PowerPoint, Excel, Adobe). Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary Finance and Banking

Title : Legal Secretary Finance and Banking

Location : Texas - Dallas
Refer to Job # RBTE718757


Legal Secretary Finance and Banking The candidate should have 3+ years of law firm experience. Prior transactional experience required; prior finance and banking experience preferred. Must demonstrate proficiency in Microsoft Word and Styles. Knowledge of Microsoft Office, Excel and PowerPoint is required, as well as a minimum typing speed of 75 wpm with few errors. Superior oral and written communication skills are essential. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # DRUG718285


Legal Secretary Candidate, under the direct supervision of assigned attorneys will: Perform secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff. Observes confidentiality of client and firm matters. Solid working knowledge, and a demonstrated high acumen in the operation of computer software applications, specifically Word XP, Outlook, iManage, Excel, CD Entry, and other firm software as required. Prepares legal documents from written and oral drafts and dictation; creates drafts and standard correspondence, as required. Files pleadings with U.S. District Court (Texas and nationally), and Texas State Courts. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationships. Screens incoming telephone calls and provides assistance, and/or records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specified delivery services, and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files; conducts periodic review for possible scanning of older files; prepares files to be closed. Makes appointments and travel itineraries for attorneys. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (office services, word processing, accounting, IT); ensures that attorney time is accurately input into CD Entry in a timely manner. High School Diploma with 1-10 years' experience is required. Legal 1 - 10 Full Time 0000-00-00 00:00:00  

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16 matches | 1 - 10 displayed 
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Job Listings of Law Firm Staff