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Ip/patent Prosecution Legal Secretary

Title : Ip/patent Prosecution Legal Secretary

Location : Texas - Dallas
Refer to Job # RUJD732863


IP/Patent Prosecution Legal Secretary The candidate will handle duties that include: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner; Complete complex e-filings in state and federal court; Generate TOC and TOA. Manage attorneys calendar. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Prepare and submit documents to federal agencies. Creation of pleadings. Deposition scheduling. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proforms and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organizes and manages financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversees the preparation and distribution of client memoranda and notebooks. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Aswers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Must have High School Diploma required; some college and/or PLS Certification desirable. Must have 5+ years work experience in a law firm environment, or related professional experience. Must have knowledge of legal terminology and of court system and rules for filings and correspondence. Must have knowledge of electronic client invoicing. Must have ability to gather data, compile information and prepare reports. Should have strong organizational and records management skills. Must have ability to communicate effectively and with tact and diplomacy, both orally and in writing. Should have ability to maintain confidentiality of all information. Must have advanced computer and software application skills. Must have ability to organize and prioritize numerous tasks. Must have ability to learn and use databases. Must have ability to work effectively with a wide range of individuals. Must have ability to multi-task and work well under time constraints. Must have ability to work well independently and in a team environment. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor,. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Practice Assistant/Legal Secretary

Title : Litigation Practice Assistant/Legal Secretary

Location : Texas - Dallas
Refer to Job # ABZK732134


Litigation Practice Assistant/Legal Secretary The candidate performs legal and administrative tasks, such as document creation, e-filing, opening and closing of files, time entry/billing, travel arrangements, meeting /conference scheduling and other special projects. Prepares legal documents and correspondence from draft or dictated text. Maintains client and firm files; opens and closes files according to Records Department procedures. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. Assists with billing process to include entering attorney time, reviewing proformas (initiates transfers), editing and preparing draft/final bills and cover letters for clients. Prepares forms for expense reports, check requests, reprographic services, etc. Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings. The candidate should have 5+ years of litigation and labor and employment experience, as well as a proficiency in Microsoft Office 2013. Should have a High school diploma or GED or and 3-5 years related legal experience or an equivalent combination of education and experience. Should have proficiency in Word, Excel, Outlook, Chrome River, and Intapp (or other comparable time entry software). Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # FBVF730495


Legal Secretary Candidate must have: 3 years of previous legal experience is required. Will have strong attention to detail, and very strong technical skills. Requires an experienced legal secretary with exceptional administrative, communication and organizational skills. Must also have the ability to handle multiple tasks and become an integral part of client services. Requires the ability to work well individually or in a team environment. Must be able to anticipate needs to successfully manage tight deadlines. Ability to handle high pressure situations. Proficient with drafting of routine letters and other documents. Exemplary organization and attention to detail skills. A flexible and team oriented disposition. Proofreading - final quality control before a document reaches client. Advanced skills in MS Word. Ability to learn new programs and procedures independently and quickly. High degree of flexibility, adaptability and initiative. Strong communication skills verbal as well as listening. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # LLQH730537


Legal Secretary The candidate prepares legal documents from written and oral drafts and dictation, including creating shell pleadings and discovery in a properly formatted document. Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc. Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required. Files pleadings with U.S. District Court (Texas and nationally), and Texas State Courts (all districts) and is adept at learning local rules for said courts. Create Case Files and manage appropriately allowing attorneys to locate or pull items from those files efficiently. Prepare binders for items such as depositions, hearings and trial. Circulate file-stamped copies of filings as a matter of course and without attorney request. Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationships. Screens incoming telephone calls and provides assistance, and/or records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specified delivery services, and follows up on timely delivery. Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements). Scheduling meetings and lunches based on attorney calendar availability. Opening new files, requesting conflict of interest checks with file room records, and maintains all client and general files; conducts periodic review for possible scanning of older files; prepares files to be closed. Makes appointments and travel itineraries for attorneys. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (office services, word processing, accounting, IT). Ensures that attorney time is accurately input into CD Entry in a timely manner. Performs legal assistant duties, as required. Familiar with Texas District Court and Texas State Court filing guidelines, judges preferences and fees. Additional U.S. District Courts, a plus. Must have solid working knowledge, and a demonstrated high acumen in the operation of computer software applications, specifically Word XP, Outlook, iManage, Excel, PowerPoint, Nitro PDF, CD Entry, and other firm software as required. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # HXNQ729215

Here is a really strong Texas firm that gets extremely high marks for both lifestyle concerns and the type of work offered. Here, it is not unusual for associates who have been admitted to the bar for less than a couple of months to get actual experience and responsibility for trying cases. Additionally, associates working in the firm also appear to have a real affinity to each other. Associates at the firm praise the training this firm offers and almost universally have told us that the firm "gives as much responsibility as its associates can handle." In many respects, this firm is an ideal place to work. With a low partner/associate ratio there are genuine opportunities for associates to make partner, and the firm is consistently fairly open with its associates about their opportunities for advancement. The firm was founded less than 50 years ago by attorneys who wanted to ensure that they built a firm which had a real openness to associates from different backgrounds and also maintained a collegial and cooperative atmosphere. Whatever management was aiming to do here, it is certain that this has been a real success for the attorneys who are part of this firm. Some associates in this firm note that compensation is not as high as many competing Dallas firms; however, the firm is honest and upfront with its associates that the reasons for the lower salaries are due to the fact that the firm is not as large as its competitors. For many associates working in this firm, the fact that salaries are not that high does not appear to be a paramount concern. Quality of life, the fact that attorneys and staff get along very well and the fact that for most attorneys this is just a plain super place to work seem to be the motivator for most attorneys to join this firm and stay here. As an indication of the firm's emphasis on people, associates interviewing with this firm are often taken around and introduced to the firm's entire staff of both attorneys and support personnel. This type of atmosphere, and the fact that there appears to be so much cooperation between everyone here makes this firm a strong contender for leading Dallas attorneys.
Legal Secretary The candidate should have 4+ years of business litigation experience and family law. Must have experience with WordPerfect and Word in a Microsoft network environment and a desire to work in a fast-paced environment with varied responsibilities. Experience in organizing, storing, and producing electronically large volumes of discovery responses and documents also preferred. Ability to E-file in state and federal court is required. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # PNGH728708


Legal Secretary The candidate responsibilities will include: Heavy transcription; Drafting legal documents; Calendaring; Preparation for depositions, mediations and trials; Copying, scanning, and faxing. Must have 3+ years of experience as a Legal Secretary. Should have 5 years experience in commercial litigation, product liability, or personal injury defense. Previous experience in a law firm is required. Typing speed 80+ wpm is needed. Proficiency in Microsoft Word and Outlook is must. Proficiency with eFiling / eService is essential. Proficiency with transcription of dictation is required. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # DOQI728293


Legal Secretary The candidate will work with a high case load including document management, assisting with coordination of calendars, and case related deadlines. Excellent attention to detail, ability to work under pressure in a fast pace environment essential. Must be proficient in Microsoft Word, knowledgeable with Excel, and Outlook. Should be highly organized with strong attention to detail. Must preferably have 1 year of experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Dallas
Refer to Job # EAAV728294


Litigation Legal Secretary The candidate should preferably have 1 year of experience. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # UJZV728406


Legal Secretary Duties: Under general supervision and direction of assigned attorneys and the Office Administrator, and following prescribed department, office and firm procedures, responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files in an electronic format. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Other Essential Duties (Duties are performed periodically, as necessary): Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Office Administrator and the Secretary Coordinators as needed. Qualifications: High School Diploma or equivalent. 5+ years of secretarial experience supporting partner level attorneys in a law firm environment. Experience in Corporate/Transactional practice desirable. Specialized secretarial degree, associate and/or Bachelor's degree desirable. Ability to read, write and speak English. Ability to type at 70+ words per minute with accuracy. Thorough knowledge of MS Office applications including Word 10 and Outlook. Advanced proficiency in complex travel arrangements. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Skilled note-taking. Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copiers, scanners, and telephones. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.. Strong service orientation. Commitment to maintaining confidentiality of client and office information, and adhering to the Firm Core Values. Commitment to the office and firm. Commitment to professional growth. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # LYFQ727704


Legal Secretary Duties: Provides administrative support services for a group of three transactional/real estate attorneys and a litigation attorney. Schedule appointments, receive and make telephone calls, open and sort mail, make travel arrangements, and perform other administrative duties. Schedule and coordinate depositions, court reporters, and videographers. Input information into a time and billing, customer relationship management, and document management systems. Draft, type, format, and revise many different types of legal, agency, and business documents. Calendar deadlines from incoming mail, pleadings, and hearings. E-file in state and federal courts and make service on opposing parties. Maintain files and indexes. Maintain privacy rules by not revealing information other than to the appropriate parties involved in a legal action. Requirements: High school diploma. Training from a business/vocational school or other legal education preferred. 5 years legal secretary experience. Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat. Excellent written and verbal communication skills. Familiar with any enterprise time and billing system, preferably Elite and Webview. Familiar with any customer relationship management system, preferably SalesForce/OnePlace. Familiar with any document management system, preferably iManage. Proficient with transcription equipment and able to transcribe. Detail oriented and able to prioritize, multi-task, and work well under pressure. Professional, polite, and positive client-centric attitude. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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