Litigation & Transactional Legal Secretary in Long Island City, NY| LawFirmStaff

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Title : Litigation & Transactional Legal Secretary

Location : New York - Long Island
Refer to Job # DGST709620

Litigation & Transactional Legal Secretary The candidate will support a desk with a mix of transactional and litigation attorneys. Will responsible for preparation of commercial real estate closing documents, preparing stock certificates and resolutions, filing corporate documents with the Secretary of State and obtaining EINs. Litigation support duties to include assisting in all aspects of litigation including discovery and trial preparation. Preparation of legal documents and correspondence from draft and edits to final form. Will prepare and manually file documents in Federal and New York State courts; Composing materials such as general correspondence, discovery, pleadings, briefs, petitions and general administrative forms. Will be managing attorney calendars for hearings, depositions and other court related deadlines working with our litigation calendaring system, Compulaw, as well as using Outlook calendars to schedule other appointments and meetings. Will be answering phones, preparing and following up on matters relating to document preparation and time keeping/billing . Will assist with client engagement and retention including preparation of engagement letter, conflict check and submitting information to accounting system The candidate must have a thorough working knowledge of the Federal and New York court systems. Proficiency with Microsoft Word is a must, including the use of styles and the creation and formatting of pleadings and other complex documents including appeals, briefs, and tables of content and authorities. Should have a high degree of interaction with partners, associates, staff, and clients requiring strong judgment and professional polish as well as the following Minimum of 5 years experience supporting attorneys working in litigation and transactional regulatory law. Should have through knowledge of the requirements and experience with manually filing documents with New York federal and state courts is required; e-filing experience a plus. Extensive experience formatting discovery, pleadings and briefs, and generating table of contents using styles, and creation of table of authorities. Should have proficiency in Word 2013 or higher (using styles for TOC creation, track changes and document comparison) and MS Outlook; Experience with the following software highly preferred: NetDocs or similar file management system, CompuLaw, Best Authority and Adobe Acrobat Pro; Exceptional grammar, spelling, and proofreading skills; Fundamental knowledge of legal terminology, court rules and procedures; Practical knowledge of client billing. Must be proactive, service oriented, detailed, reliable, and have satisfactory references and background check. We offer a competitive salary and benefits package and promote a positive and rewarding work environment.

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