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Title : Corporate Legal Secretary

Location : California - Los Angeles
Refer to Job # KBRW820501

Experience the prestige and challenge of Fortune 500 companies including dot coms, while enjoying the sunny lifestyle of the Southwest at this very busy, larger firm. Well-reputed in intellectual property, civil and securities litigation and corporate transactional practices, it is always striving towards excellence and professionalism in its associates, and actively encourages new associates to delve into responsible roles as soon as possible. Ready to meet the challenge? The associates here are some of the happiest associates in Phoenix and truly seem to enjoy the work that they do. We do not need to tell you that as a very successful Arizona firm the people here do appear to work very hard and we hate to say it but we will: Many are working New York type hours. The firm also has been criticized in many respects for its lack of diversity; however, we do not believe that this is a serious problem because the firm's recent hires have all been very diverse in our opinion. The firm also receives very high scores for the treatment of associates by partners and there does appear to be a very good relationship here between associates and partners with associates feeling they are part of the mix to a great degree and respected by partners. Most associates at this firm would much rather stay with the firm than switch firms. In our book this is a good sign.
Corporate Legal Secretary Duties: Prepares accurate, error-free, and properly formatted legal papers and other documents such as reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, etc. Proofreads and edits documents for grammar, spelling, punctuation, and format. Files documents and emails in the Firm s electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. Schedules appointments, including meetings, conferences, etc. for team members. Coordinates workflow and prioritize work so that all deadlines can be met. Reserves conference room(s) for meetings; arranges for special equipment, and catering services. Answer telephone calls and take accurate and complete messages, give information to callers, refer to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Inputs time entries on a daily, weekly and or monthly basis. Opens new client and/or matter numbers; performs conflict checks; demands pre-bill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, and ongoing deals/cases. Provides retrieval of information, general document control, and updates materials. Closes files and sends to storage according to Firm policy. Arranges travel schedule and reservations for team members. Processes expenses for team members using the firm's electronic expense reimbursement system. Processes invoices through Chrome River, the Firm s expense management software to ensure timely payment to vendors. Reviews, prioritizes and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Qualifications: Must have 2 years of strong transactional legal secretarial experience. Prior experience supporting a transactional practice is a plus. Knowledge of billing and other CMS/DTE functions is a plus. Excellent time management skills with the ability to work under demanding time pressures and deadlines. Strong communication and technical skills. Strong organizational skills. Solid working knowledge of all Microsoft Office Suite of programs. Should be keen attention to detail. The ability to prioritize and establish work objectives. The ability to work effectively with others.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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