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Legal Secretary- Part Time

Title : Legal Secretary- Part Time

Location : California - Los Angeles
Refer to Job # UPPT706902


Legal Secretary- Part Time The candidate will provide administrative support to lawyers; Corresponding with counsel, court, clients, witnesses, vendors; Calendaring and Monitoring deadlines; Court filings and Service of Documents; Drafting letters and documents. Should have 3+ years working experience as a legal secretary. Should be proficient with WordPerfect and Microsoft Word; Excellent English language skills; Ability to type 70+ WPM; Familiarity with law, court system, legal procedures and protocols; Excellent interpersonal and communication skills; Ability to juggle multiple activities and work under pressure; Able to take direction and work independently with little supervision; Highly organized and detail-oriented. Legal 3 - 0 Part Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # SZUQ706650


Litigation Legal Secretary The candidate will serve in document management and organization, including saving to the network, filing, indexing and drafting correspondence. Will serve in calendaring, scheduling, processing business and vendor expenses. Create check requests, professional client interaction, additional administrative tasks as needed. The candidate should have 5+ years of strong Litigation Secretarial experience with emphasis on products liability, premises liability, environmental needed. Exceptional litigation skills with strong knowledge of State and Federal Court rules essential. Excellent working knowledge of legal documents needed. Strong written and verbal communication skills in order to communicate effectively with clients essential. Excellent organizational skills needed. Must have experience with e-Filing. Proficiency in Microsoft Office 2003 (Word, Outlook, Excel) essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # QHSU706647


Litigation Legal Secretary The candidate will be primarily responsible for assisting attorneys with all aspects of litigation including discovery, court filings and trial preparation. Will be using and maintaining Compulaw and Outlook calendars to schedule dates for hearings, depositions and other court related deadlines, schedule appointments, answer phones, prepare and follow up on matters relating to document preparation and time keeping/billing, as well as other Legal Secretarial duties. Should have 5+ years of law firm experience, supporting a minimum of three attorneys in a mid-size firm. Experience with the following software highly preferred: NetDocuments, CompuLaw, Omega, Adobe Acrobat Professional is needed. Experience with TOC/TOA creation and Judicial Council form is advantageous. Knowledge of and experience with federal and state court systems including federal e-filing and state court online filing systems (CM/ECF, One Legal, Lexis Nexis File and Serve, CaseHomePage) is essential. Dictaphone experience is highly preferred. Exceptional grammar, spelling, and proofreading skill is desired. Fundamental knowledge of legal terminology, court rules and procedure is advantageous. Advanced skills in Word 2016 (using styles, track changes and document comparison) and Outlook; proficient in Excel and PowerPoint is needed. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/administrative Assistant

Title : Legal Secretary/administrative Assistant

Location : California - Los Angeles
Refer to Job # CWZM706489


Part-time Legal Secretary/Administrative Assistant The candidate work duties include: Inputting estate planning, trust administration, and probate documents; Inputting correspondence; Preparing deeds, forms, and transmittal letters; Communicating with clients; Opening physical files for clients and administrative matters; Maintaining office lists; Inputting time in Timeslips billing program and preparing related reports and invoices; Miscellaneous office administration; Paralegal work, depending on applicant's background. Experience working for a trust and estate attorney is preferable. Must be willing to become a Notary Public if not currently a Notary Public. Legal 1 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # GLTF706380


Legal Secretary Duties: Under general supervision and direction of assigned attorneys and the Office Administrator, and following prescribed department, office and firm procedures, Legal Secretaries are responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Above all, Legal Secretaries must fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Other Essential Duties (Duties are performed periodically, as necessary): Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Human Resources Department and other secretaries as needed. Requirements: High School Diploma or equivalent. Specialized secretarial degree, associate and/or bachelor degree desired. 5+ years of litigation secretarial experience supporting partner level attorneys. Ability to read, write and speak English. Ability to type 70+ words per minute with accuracy. Thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional. Proficiency in eFiling and all court procedures. Ability to produce TOCs and TOAs manually & accurately. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.. Strong service orientation. Commitment to maintaining confidentiality of client and office information, and adhering to the Firm Core Values. Commitment to the office and firm. Commitment to professional growth. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Litigation)

Title : Legal Secretary (Litigation)

Location : California - Los Angeles
Refer to Job # BYHU706386


Legal Secretary (Litigation) Duties: Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Human Resources Department and other secretaries as needed. Qualifications: High School Diploma or equivalent. Specialized secretarial degree, associate and/or bachelor degree desired. 5+ years of litigation secretarial experience supporting partner level attorneys. Ability to read, write and speak English. Ability to type at 70 WPM with accuracy. Thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional. Proficiency in eFiling and all court procedures. Ability to produce TOCs and TOAs manually & accurately. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific areas of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation / Transactional

Title : Legal Secretary - Litigation / Transactional

Location : California - Los Angeles
Refer to Job # HZGP706132


Legal Secretary - Litigation / Transactional The candidate will responsible for docket calendaring, electronic and physical court filings (State and Federal), light reception, office filing, occasional transcription and other office management functions as needed. Must have outstanding grammar, strong attention to detail and a robust familiarity with all aspects of Microsoft Office including Word, Excel, PowerPoint. Must be comfortable taking initiative and dealing with both people and technology. Must have at least 3 years of directly relevant litigation and transactional experience. Paralegal skills and experience will be a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # WNAR705971


Legal Secretary Duties: Responsible for providing high level administrative and secretarial support to attorneys in the Litigation and Private Client Services Department. Receiving inbound calls, determining the priority of issues, and providing detailed messages in a timely and appropriate manner. Receiving visitors. Communicating with clients and building client relationships. Managing and maintaining attorney s schedule and calendar (including coordination of complex meetings). Reading and suggesting plan of action on inbound correspondence. Maintaining records and files. Calendar management including internal and external meetings and conference calls. Making travel arrangements, including planning itineraries, and planning, producing, and maintaining journey records and vouchers. Providing word-processing and secretarial support (including original input, revisions, proofreading and making corrections in documents for grammar, spelling, punctuation, format, and content). Preparing expense reports, new client/matter forms, and time sheets. Handling partner monthly billing. Coordinating and directing office services, such as records and finance. Completing special projects as needed. Other duties as assigned. Qualifications: Candidate should have 3-5 years of experience (experience in a law firm and a corporate practice a plus) and demonstrate strength in the following: Strong technical, organizational, administrative and communication skills. Proficiency in Microsoft Office 2010 (Outlook, Word, Excel and PowerPoint). Familiarity with FileSite and Workshare a plus. Comfort with technology and ability to learn software/programs. Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy. Excellent communication, both written and oral as well as interpersonal skills. Ability to multi-task and manage priorities effectively. Absolute discretion when dealing with confidential matters. Exceptional follow-up and follow-through skills. Available to work overtime as needed. High degree of personal integrity, discretion and confidentiality. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # DQKW705783

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary Duties: Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting. File with State and Federal Courts (including e-filing). Maintain case documents in various electronic databases. Organize and maintain paper and electronic files in accordance with Firm records retention policies. Maintain dockets for each attorney and send reminders as necessary. Maintain pleading files. Process the intake of new clients, create client files, search and print reports. Organize and maintain attorney contacts and calendars, including travel logistics and scheduling. Answer incoming telephone calls and relay messages. Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms. Assist with the preparation of client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments. Input, review, edit, and update attorney time entries and print reports. Requirements: Bachelor's Degree preferred. 3+ years of related work experience. Knowledge regarding discovery procedures and deadlines. Proficiency with document and case management software. Experience with Adobe Acrobat to include redacting, metadata removal, rapid bates labeling, compiling exhibit packets. Proficiency in state and federal court electronic filing. Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word). Knowledge of General Ledger (GL) expense coding practices. Strong written and verbal communication skills. Strong organizational skills. Ability to work under tight deadlines and prioritize responsibilities. Ability to maintain and handle confidential information. Ability to work effectively in a fast-paced environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : California - Los Angeles
Refer to Job # PFMG705831


Legal Secretary/Assistant The candidate will assist on litigation and transactional matters. Will assist on court filings, calendaring, arranging conference calls, answering phone calls, and working on multiple projects simultaneously. Must have 1-3 years of litigation experience and strong familiarity with Microsoft Office Suite (Word, PowerPoint. Excel, and Publisher). Additional requirements include excellent proofreading and organizational skills. Legal 1 - 3 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff