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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # DESF722271


Legal Secretary Candidate will handle: Physical & Electronic filings (ECF, E-filings of America, TrueFiling, CaseAnywhere) & saving to SA o When filed, must communicate w/ calendar clerk to get all deadlines calendared o Follow up with Court/attorney service when a document doesn t get filed within 2 days. Mandatory chamber copies/e-mails of Proposed Orders to District Court Clerk for ECF Filings o GSO on the day of filing with a deadline for dropoff at 10 a.m. the next morning. Full Preparation of documents for filing, mailing, e-mailing, faxing, cover letters/correspondence - including the necessary copying and scanning. Calls to Department Clerk/Court Hearing Reservations/CRS. Reservation of Court Reporters, Videographers, and CourtCalls. Confirming with OPC that Depositions are going forward (call 2-3 days before). Preparation of Retainers/Expert Retainers & execution + weekly follow up. Service of Subpoenas and Complaints & making sure POS s are filed when necessary. Medical & Billing Records Requests (including saving all incoming records & updating # s on SA). Check Requests. Scheduling Doctor Appointments, Inspections, etc. Updates on Active and Closed Case lists. Reservation of conference rooms in our offices for depositions and/or meetings. Hotel, flights, rental cars and Parking Reservations. Preparation of Document Production (PDF Combining, batestamping, transferring to CD or flash). Saving case related documents from e-mails and faxes [e.g. documents produced by client, experts, doctors, medical facilities, deposition officers, etc.]. Non-engagement/drop letters (via certified mail). Follow up and calendaring of primary & secondary Statute of Limitation deadlines (+ reminders). Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : California - Los Angeles
Refer to Job # JRNI722105


Corporate Legal Secretary The candidate will process conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (K&E Expense/Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Will interact on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. Uses word processing and document management software (Microsoft Office 2010, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Reports directly to the Secertarials Services Manager. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals. In addition, works in a team situation with Legal Secretaries to most effectively and efficiently meet Firm/client needs. The candidate must have 2+ years of legal secretarial experience in the corporate are, Investement Funds a plus. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required. Adobe, PowerPoint and Excel experience are a plus. High School Diploma required. Bachelor's degree preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # DUQP721996


Legal Secretary The candidate will join the IP Prosecution Team and report to the Director of IP Prosecution Support Services. Provide effective and quality support for attorneys including assisting with Patent, Trademark and Copyright prosecution, orderly transmittal of correspondence to and from clients, maintaining attorneys dockets, and other administrative duties. Demonstrate proficiency navigating US Patent and Trademark Office electronic filing and database systems, including EFS, PAIR, EPAS and firm software; as well as knowledge of firm procedures, client procedures and MPEP rules. Identify and effectively communicate and address issues in a professional and timely manner. Communicate clearly at all levels of the organization and demonstrate willingness to listen and learn from others under pressure. Successfully manage, prioritize and complete multiple projects simultaneously. Engage with attorney and team members to develop exceptional office procedures and practices; attend and participate in Weekly and/or Monthly Prosecution Meetings. Manage paper and electronic files and systems efficiently while exercising discretion with sensitive and confidential information. Proactively build and collaborate with other assistant teams on a variety of projects. Demonstrate high quality work product and attention to detail on a daily basis. Demonstrate accountability for all actions and ability to take on leadership roles. The candidate should possesses a mastery of basic office and secretarial skills, exhibits the ability to assume responsibility without direct supervision, exercises initiative and judgment, and makes decisions within the scope of assigned responsibility. Experience working with universities, the FoundationIP docketing platform, and/or the Prolaw practice management system is preferred. Should have 2 years of stable work experience. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # WSNM722015


Legal Secretary The candidate performs a variety of administrative tasks to support assigned attorneys. Provides a high level of client service and support while producing a high volume of consistently excellent work product. Maintains a general knowledge of the Firm s practice areas and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position High School Diploma is required, Associate or Bachelor s Degree is preferred. Must have 3+ years experience supporting attorneys or high level executives; recent Legal Secretarial experience is referred. Experience working in a large law firm is plus. Experience working in a Corporate Finance law preferred. Litigation experience is desirable. Electronic Filing experience is desirable. Excellent communication skills and the ability to build effective internal and external client relationships is essential. Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, and Outlook is essential. Working knowledge of time and attendance tracking applications is essential. Typing speed of 70 wpm with high level of accuracy is essential. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Senior Litigation Legal Secretary

Title : Senior Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # KOIL722059

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
Senior Litigation Legal Secretary The candidate will support a desk of six attorneys in the finance and bankruptcy and labor and employment practice groups. Will perform a variety of general duties, including: transcription, typing, editing and proofreading correspondence and legal documents, entering attorney time, billing, electronic filing with the courts, answering telephones, sorting mail, coordinating travel arrangements, expense reimbursements, interacting with clients and maintaining files. Should have excellent legal secretarial skills, including strong organizational, technical and typing skills, along with an enthusiastic team player attitude and a high work ethic. Ability to handle calendar, time and expense management, CLE tracking and general administrative duties is required. Should have ability to create, review and revise pleadings (answers, complaints, discovery). Must have experience with e-filing in federal and state courts including federal bankruptcy and California state courts and with hard-copy filing in other state courts. Experience with administrative agencies (EEOC, DOL, etc.) is needed. Experience working with court clerks on filing issues is essential. Should have ability to find case filings via PACER. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # QSOA721899


Litigation Legal Secretary The candidate should have 5+ years of strong California Litigation Secretarial experience. Excellent grammar and spelling required. Must type 80+ wpm accurately. Should have exceptional litigation skills with strong knowledge of CA State and Federal Court rules. Must have proficiency in state and federal eFiling and all court procedures. Should be proficient in MS Office 2010 applications (Word, Outlook, Excel) as well as iManage and PDF Software. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # ZAGT721945


\Legal Secretary The candidate should have experience in litigation (CA State and Federal Courts). Duties And Responsibilities: Preparation of documents. Efficient workflow which includes the duplication, printing, mailing and merging of documents. Proofreading of all work for both content and context. Preparing and maintaining client and office files both in electronic and paper filing systems. Preparation and submission of new client and/or new matter forms. Planning and making travel arrangements which include transportation, automobile rentals, and hotel reservations. Preparing and submitting expense reports and check requests. Working with the Billing Department to resolve billing problems and efficiently process final billing statements. Working with clients electronic billing systems and monitoring billing processes. Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences. A High School Diploma or its equivalent required. Experience with the use of a document management system is preferred. Redlining experience is preferred. Proficiency with Microsoft applications with advanced level in Word and Outlook is needed. Should have strong document processing skills. Must have strong project management skills. Should have outstanding written and verbal communications; ability to professionally interact with clients, attorneys, and staff is required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # ABVD721952


Legal Secretary The candidate will be scheduling, maintaining the attorney s files, answering phones, scanning mail and maintaining electronic and hard copy files on a regular basis. Should have 5+ years of litigation experience. Must have broad based experience in a law firm setting, including court filings, state and federal e-filing requirements, litigation calendaring, service requirements, and other tasks as needed or directed by attorneys. Should have a working knowledge of Word, Excel, Acrobat, PowerPoint, and Outlook, with the ability to draft and format legal documents, correspondence, redlines, and other advanced word processing skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # GOJP721490


Legal Secretary Candidate will be specializing in business, real estate and intellectual property. High school equivalent is required. 2 years' experience is helpful. Much have computer skills - typing, Adobe Acrobat, word processing. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # FXYI721310


Legal Secretary Candidate will be scheduling medical exams and depositions, preparing exhibits, etc. Experience with EAMS filing a plus as well as with MerusCase. Must be efficient, well-organized and able to multitask. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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