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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # QURK802813


Legal Secretary The candidate must have 3+ years of experience in a fast-paced law firm as a litigation legal assistant/legal secretary (personal Injury experience preferred)/ Candidate must be self-starting with a hit the ground running work ethic. Experience with case intake/opening. Experience managing deadlines and ensuring attorneys meet same. Experience with filing and service in California Superior, Federal and Appellate Courts. Knowledge of rules relating to service and filing of pleadings and discovery. Familiarity with expert designation and deposition process. Familiarity with trial-related deadlines. Candidate must be comfortable with client/insurance carrier contact via email and phone. Candidate must have trial preparation experience, including preparation, service and filing of trial documents, motions in limine, and preparation of exhibit binders. Familiarity with Microsoft Office (Word/Outlook/Excel). Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # CLYD802400


Legal Secretary The candidate's duties include: Prepare court filings, become familiar with court rules and filing procedures; E-file court filings; Open new matters; Document management and organization, saving to network, indexing for file room; Prepare cover letters for attorney bills; Schedule conferences and depositions, maintain attorney calendars; Manage bills for third party vendors, process check requests and follow up with accounting. Must have 3+ years Litigation experience. Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : California - Los Angeles
Refer to Job # RXMS802465


Legal Secretary/Assistant The candidates duties include: Preparation of legal documents and filings; Calendaring for attorneys; Communicating with clients; Word processing; Assistance with administrative duties in the office as needed, including answering phones and filing. Must have a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its office. Should be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # SLGD801223


Litigation Legal Secretary The candidate will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Document production and file management. Extensive experience with e-filing in administrative, state and federal courts. Draft, proofread and edit correspondence. Client interaction/communication with clients, courts, and attorneys. Knowledge of court rules and civil procedures in State and Federal jurisdictions. Legal calendaring via Compulaw and other electronic court rule programs. Management of multiple calendars, appointments and travel arrangements. Preparation of travel/expense reimbursements. Should have High school diploma or GED; Associates/ Bachelor's degree preferred. Should have In-depth knowledge of Microsoft Office Suite, Omega timekeeping and DMS (iManage) or similar software. Should have 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # YSVG801161


Legal Secretary The candidate will be communicating with clients, Preparing lawsuits, pleadings, motions, mechanic's liens, default packages; notices, Propounding and responding to discovery, drafting subpoenas, Managing documents, including gathering, reviewing, organizing, analyzing, and indexing documents, Managing attorney calendars and court appearances, Start-to-conclusion case management and calendaring, Conducting some legal research, Filing court documents, including e-filing and fax-filing, Assisting attorneys with preparation for mediations, arbitrations, depositions and trials including briefs, organizing files/exhibits/binders and witness/exhibit lists, Communicating with and following up on attorney service/process server, Some paralegal experience will be helpful, 2-4 years of construction litigation experience is preferred, Excellent organizational and multi-tasking skills with high attention to detail, Strong computer proficiency, especially with MS Office (Word, Outlook, Excel, and, PowerPoint), Adobe PDFs, Great written and verbal communication skills, Proficient in e-filing, fax-filing are required. Legal 2 - 4 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # RWOA800825


Legal Secretary The candidate must have Personal injury law. Should have Spanish speaking (preferred), minimum of 2 years of prior experience with administrative functions, professional communication skills, responsible. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # ZTWB800826


Legal Secretary The candidate must have Personal injury law. Should have Spanish speaking (preferred), minimum of 2 years of prior experience with administrative functions, professional communication skills, responsible. Legal 2 - 0 Part Time 0000-00-00 00:00:00  

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Floater Legal Secretary (Private Client and Tax)

Title : Floater Legal Secretary (Private Client and Tax)

Location : California - Los Angeles
Refer to Job # MYND800909


Floater Legal Secretary (Private Client and Tax) Duties: Drafts letters and trust and estate related documents; collects and analyzes information; prepares charts, graphs, and other visuals. Frequent communications with clients on behalf of attorneys. Effectively transcribes dictation for written communication and documents Maintains attorneys calendars by scheduling conferences, teleconferences, and travel. Communicates and obtains information from/for internal and external clients. Manages administrative matters and details for attorneys. Maintains and updates attorney mailing lists for clients. Maintains confidentiality of client and firm matters. Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same. Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation. Supports attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents. Schedules meetings with internal and external participants, and arranges conference rooms. Prepares Chrome River reimbursement reports for assigned fee-earners. Maintains hard copy and electronic filing system (FileSite/iManage). Assists with providing coverage to reception as scheduled by the Office Manager. Operates office equipment including photocopy machine and scanner when needed. Inputs attorney time into timekeeping software. Performs other job related duties as assigned. Qualifications: High School diploma required, Bachelor's Degree preferred. 3+ years as a floater secretary or administrative assistant in a law firm, with experience in supporting the trust and estate legal practice. Extremely detail oriented. Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed. Substantial experience with transcribing dictation. Must possess strong technical skills, with solid knowledge of Microsoft Word, Outlook, as well as programs such as FileSite/iManage and Elite. Familiarity with legal terminology pertinent to the trust and estate area of law. Ability to prioritize and multitask effectively. Interpersonal skills: the ability to establish effective working relationships with colleagues and clients. Ability to work both as a team as well as independently. Knowledge of library operations and records storage procedures for retrieving materials and files. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (litigation)

Title : Legal Secretary (litigation)

Location : California - Los Angeles
Refer to Job # TEOW800408


Legal Secretary, Litigation The candidate produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a times sensitive manner. Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, dispositions, and travel; anticipating changes in transaction preparation requirements. Provides historical reference by developing and utilizing filing and retrieval systems. Maintains hard copy and electronic filing system (FileSite/iManage). Schedules meetings with internal and external participants, and arranges conference rooms. Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time, time spent on firm related matters and reimbursable expenses; preparing invoices; tracking payments. Prepare Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners. Coordinates monthly billing process between accounting and assigned partner for narrative edits, time movement and draft bill processing. Provides information to workflow during client intake, including matter details and Engagement Letter preparation. Maintains client confidence by keeping client/attorney information confidential. Assists with providing ad hoc cover on reception when requested by the Office Manager. Operates office equipment such as photocopy machine and scanner to produce copies and scanning when needed. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Performs other job related duties as assigned and assist attorneys when needed. The candidate must have 3+ years as a secretary or administrative professional, preferably in a law firm though experience in other professional service industries (engineering firms, accounting firms, architectural firms, etc). Must have 2+ years of legal industry experience, preferably within a midsized or large law firm's intellectual property or litigation practice group. Experience with wealth planning or private client groups is also welcomed.. Must have previous experience supporting at least one partner/high level manager in a legal or professional services environment. CA Notary highly desired. Bachelor's Degree strongly preferred. Must possess strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint 2003 and 2010 as well as programs such as FileSite/iManage and Elite. Must have solid command of the English language including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence needed. Must have the ability to express self effectively, both orally and in writing. Must have knowledge of library operations and records storage procedures for retrieving materials and files. Must have pPrevious experience in preparing pleadings, briefs, declarations, exhibits and other litigation documents, as well as electronic filing documents with Federal and California courts. Previous experience with document management systems and electronic organizational filing methods preferred. Must have familiarity with legal terminology pertinent to the areas of assignment. Previous experience with intellectual property matters, including patent and trademark matters, is a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (intellectual Property And Technology, Litigation)

Title : Legal Secretary (intellectual Property And Technology, Litigation)

Location : California - Los Angeles
Refer to Job # PMZH800409


Legal Secretary Intellectual Property and Technology, Litigation The candidate produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a times sensitive manner. Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, dispositions, and travel; anticipating changes in transaction preparation requirements. Provides historical reference by developing and utilizing filing and retrieval systems. Maintains hard copy and electronic filing system (FileSite/iManage). Schedules meetings with internal and external participants, and arranges conference rooms. Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time, time spent on firm related matters and reimbursable expenses; preparing invoices; tracking payments. Prepare Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners. Coordinates monthly billing process between accounting and assigned partner for narrative edits, time movement and draft bill processing. Provides information to workflow during client intake, including matter details and Engagement Letter preparation. Maintains client confidence by keeping client/attorney information confidential. Assists with providing ad hoc cover on reception when requested by the Office Manager. Operates office equipment such as photocopy machine and scanner to produce copies and scanning when needed. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Prepares client reporting letters, including reporting letters for patent, trademark and copyright matters. Performs other job related duties as assigned and assist attorneys when needed. The candidate must have 3+ years as a secretary or administrative professional, with a strong preference for law firm experience. Must have 2+ years of legal industry experience, preferably within a midsized or large law firm's intellectual property or litigation practice group. Experience with corporate transactions is also welcomed. Must have previous experience supporting at least one partner/high level manager in a legal or professional services environment. CA Notary highly desired. Bachelor's Degree strongly preferred. Must possess strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint 2003 and 2010 as well as programs such as FileSite/iManage and Elite. Must have solid command of the English language including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence needed. Must have the ability to express self effectively, both orally and in writing. Must have knowledge of library operations and records storage procedures for retrieving materials and files. Must have pPrevious experience in preparing pleadings, briefs, declarations, exhibits and other litigation documents, as well as electronic filing documents with Federal and California courts. Previous experience with document management systems and electronic organizational filing methods preferred. Must have familiarity with legal terminology pertinent to the areas of assignment. Previous experience with intellectual property matters, including patent and trademark matters, is a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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