Legal secretary jobs search, Legal secretary job, Legal secretary positions, Legal secretary employment

Need Help? Call 800-503-1198.
Law Firm Staff - Law Firm Placement
Influencing and
enriching the individual

Job Listings

Welcome To The Law Firm Staff Job Listings Page

SELECT FROM THE FOLLOWING TO START YOUR SEARCH

Location:
(hold down ctrl to choose multiple)


Practice Area:


Job Type:


Keyword:


32 matches | 1 - 10 displayed 
 1 2 3 4 




Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # KAWU762179


Litigation Legal Secretary The candidate will be responsible for performing legal secretarial duties requiring both sound judgment, organizational and good technical skills. These duties include preparing, and processing pleadings/briefs in the various state and federal courts, preparing and processing correspondence, calendaring, trial preparation, etc. The candidate should have at least 7+ years related experience. The skill level of this position places strong emphasis on accuracy, quality, and attention to detail. Must be able to take initiative and work independently. A strong knowledge base of legal procedures and court rules (federal and state) is desirable. Dynamic personality and excellent communication skills required. Proficient in Word Perfect, Microsoft Word, Legal Solutions, and Outlook Calendaring. Excellent organizational and time management skills; excellent attendance and reliability a must, able to lift 20 lbs routinely. Excellent customer service/people skills, excellent written and oral communication and interpersonal skills, and the ability to work in a team environment. Strong initiative with the ability to be detail-oriented in a fast-paced environment changing priorities and deadlines. Strong proficiency using MS Office products (Word, Excel, Outlook) and have a minimum typing speed of 55 wpm and strong attention to detail. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # DUYN761996


Legal Secretary The candidate should have 2-3 years' experience in workers' compensation and have knowledge of EAMS. Must be able to type 60-65 words per minute. Bilingual a huge plus. Experience with opening files, EAMS filing, dictation (Big Hand a plus), filing DORs, setting PTP doctor appointments, AME/PQME appointments and UR procedures is required. Must be proficient in MS Office Suite (Outlook and Word). Workers' Compensation experience a plus. Legal Solutions experience is a plus. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # RQWV762056


Legal Secretary The candidate should have 3-5 years of legal secretarial experience. Must have ability to e-file documents with local and Federal Courts. Vast knowledge of how to prepare legal documents. Must have knowledge of PowerPoint & Excel. Must have experience using Office 365 & Netdocs. Exceptional time management skills. Must have ability to multi-task and prioritize workload. Outstanding organizational skills. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # NEIF761778


Legal Secretary The candidate will be scheduling depositions, medical appointments and preparing appropriate confirmation letters including Schedule of Records. Draft pleadings, EAMS forms and e-file. Prepare defense exhibits for Trial and subpoena witnesses with necessary. Review incoming mail/faxes and respond when appropriate. Maintain attorney calendar and reliable diary system. Must have minimum of 2 years of experience. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - Los Angeles
Refer to Job # ZEKQ761841


Litigation Legal Secretary The candidate will provide legal and administrative support to multiple attorneys. This essential, highly responsible and accountable position requires the individual to be a self-starter. work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. Must deliver excellent work and superior service to the Firm and the Firms clients. Must also possess strong organizational and time management skills, communicate effectively and be flexible as demands and priorities change. Extensive legal calendaring via Compulaw and other electronic court rule programs. Document production and file management, Experience with e-filing in administrative, state and federal courts, Draft, proofread and edit correspondence, Client interaction/communication with clients, courts, and attorneys, Knowledge of court rules and civil procedures in State and Federal jurisdictions. Management of multiple calendars, appointments and travel arrangements, Preparation of travel/expense reimbursements. 3+ years of experience as a litigation secretary working with multiple attorneys; appellate work, transactional law and administrative hearing knowledge is a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 
 

Practice Assistant (Legal Secretary)

Title : Practice Assistant (Legal Secretary)

Location : California - Los Angeles
Refer to Job # GDGB761697

Be a part of a highly successful, full-service law firm that counts among its esteemed clients many Fortune 250 firms. This firm has a reputation for treating associates exceedingly well. The branch office of a large international law firm, this firm's practice has consistently been strong in the litigation, corporate and tax fields; however, the firm also has made a definite commitment to intellectual property related work in the Los Angeles legal market. The Los Angeles branch has a full book of business involving some of the biggest movers and shakers on the national and international scene. An aggressive development track has associates achieving partner status in a very limited amount of time compared to other national firms of its stature. This firms is generally seeking the best and the brightest--meaning it is most willing to consider associates from top schools and firms.
Practice Assistant (Legal Secretary) Duties: Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firms LegalKEY system and Document Management System. Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Qualifications: Must have high school diploma. Associate Degree in Business preferred. Must have 3+ years of legal secretarial experience, in corporate and litigation. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required. Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # IPQY761241


Legal Secretary The candidate will be drafting and formatting pleadings, correspondence, and other legal documents. Creating shells for discovery responses and preparing templates and forms. Filing documents with the court, using efiling systems or attorney services. Processing incoming and outgoing mail and faxes. Handling large volume of email internally and externally, communicating with clients, experts, counsel. Handle all trial, arbitration, and mediation preparation. Place subpoena orders for records. Organizing and updating electronic files in accordance with firm standards. Maintaining attorney and firm calendar, contacts, tasks, and reminders. Coordinating, scheduling and confirming meetings and appointments. Preparing files to be closed after conclusion of legal matter. Screening telephone calls and recording messages as needed. Adhering to firm's high standard of excellence. Required Education/Experience: Bachelor's degree and/or Paralegal certificate with 1-3 years relevant experience in civil litigation, preferably at a medical Malpractice or personal injury firm. Experience with E-File for all courts. Skills: Strong organizational, and communication skills, Microsoft Office suite, eCopy, Adobe & ability to E-File all courts. Experience with HotDocs automated forms and ProLaw is a plus. Legal 1 - 3 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary (Litigation & Corporate )

Title : Legal Secretary (Litigation & Corporate )

Location : California - Los Angeles
Refer to Job # DXSO761085


Legal Secretary (Litigation & Corporate) Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a times sensitive manner. Maintains attorneys calendars by planning and scheduling conferences, teleconferences, dispositions, and travel; anticipating changes in transaction preparation requirements. Provides historical reference by developing and utilizing filing and retrieval systems. Maintains hard copy and electronic filing system (FileSite/iManage). Schedules meetings with internal and external participants, and arranges conference rooms. Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time, time spent on firm related matters and reimbursable expenses; preparing invoices; tracking payments. Prepare Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners. Coordinates monthly billing process between accounting and assigned partner for narrative edits, time movement and draft bill processing. Provides information to workflow during client intake, including matter details and Engagement Letter preparation. Maintains client confidence by keeping client/attorney information confidential. Assists with providing ad hoc cover on reception when requested by the Office Manager. Operates office equipment such as photocopy machine and scanner to produce copies and scanning when needed. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Prepares client reporting letters, including reporting letters for patent, trademark and copyright matters. Performs other job related duties as assigned and assist attorneys when needed. Qualifications: Bachelor's Degree strongly preferred. CA Notary highly desired. 3+ years as a secretary or administrative professional, with a strong preference for law firm experience, is required. 2+ years of legal industry experience, preferably within a midsized or large law firms intellectual property or litigation practice group. Experience with corporate transactions is also welcomed. Previous experience supporting at least one partner/high level manager in a legal or professional services environment. Previous experience with intellectual property matters, including patent and trademark matters, is a plus. Previous experience in preparing pleadings, briefs, declarations, exhibits and other litigation documents, as well as electronic filing documents with Federal and California courts. Previous experience with document management systems and electronic organizational filing methods preferred. Knowledge of library operations and records storage procedures for retrieving materials and files. Must have strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint 2003 and 2010 as well as programs such as FileSite/iManage and Elite. Solid command of the English language including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence needed. Strong communication skills: the ability to express self effectively, both orally and in writing. Interpersonal skills: the ability to establish effective working relationships with colleagues. Familiarity with legal terminology pertinent to the areas of assignment. Ability to prioritize and multitask effectively. Ability to work both as a team as well as independently. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Seeking A Legal Secretary/assistant (insurance Defense & Civil Litigation)

Title : Seeking A Legal Secretary/assistant (insurance Defense & Civil Litigation)

Location : California - Los Angeles
Refer to Job # YPJB761106


Legal Secretary/Assistant (Insurance Defense & Civil Litigation) Candidate will provide overall operations assistance. Will play an intricate role in the day-to-day operations as the legal assistant will assist with case management, legal document preparation, billing projects, and time entry. Scanning incoming mail, calendaring deadlines, speaking with clients and various courts, occasional runs to the court, legal document preparation and retrieving the mail along with other general office duties. Qualifications: 2+ years' insurance defense experience is a must. Bodily Injury experience is a big plus. Must be detail oriented, experienced, hard-working, enthusiastic, team oriented, and have a determination to "figure it out." Must be familiar with Microsoft Office, especially Outlook, Word, and Excel. Expertise with reviewing medical records and compiling medical chronologies. Excellent oral, written, and interpersonal communication skills, be detail oriented, hard-working, enthusiastic, team oriented, and have a determination to "figure it out." Excellent communication skills, typing skills, computer skills and interpersonal skills and professional appearance. Active knowledge of the Rules of Civil Procedure, preparing and responding to discovery, subpoenas as well as knowledge and experience in preparing basic legal documents and pleadings. Be familiar with Microsoft Office, especially Outlook, Word and Excel. Confidentiality in all discussions and negotiations will be maintained. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - Los Angeles
Refer to Job # KHPB761138

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary - Litigation The candidate will provide a variety of secretarial and administrative duties for assigned attorneys. Responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. Work with firm leadership, partners, and business colleagues on a variety of requests and projects. Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time. Send time entry reminders. Process client billing. Assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Other duties and projects as assigned. The candidate should have 5 years of litigation secretarial experience (Labor and Employment experience is a plus). Recent experience at a large, national firm is beneficial. Must have familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology. Legal citation and legal terminology expertise is needed. Should have high degree of proficiency with Microsoft programs (Word, Outlook, Excel). Strong proofreading skills are desired. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 
 
32 matches | 1 - 10 displayed 
 1 2 3 4 
Job Listings of Law Firm Staff