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Title : Legal Secretary - Litigation

Location : Texas - Houston
Refer to Job # FWXW813232

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary - Litigation DUTIES: Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify the most efficient and effective manner to complete tasks. Prepare documents by formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications. Prepare and format appellate briefs. A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings in state and federal courts, including tracking of file-stamped copies of e-filings. Handle incoming and outgoing mail, faxes, and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite, and paper files, as necessary. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings, and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Maintain updated correspondence and pleadings filed. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list. Open files, close files, and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Requests reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Maintain a good working rapport with clients and court personnel which requires discretion and judgment. QUALIFICATIONS: Must have a high school diploma or equivalency. Should preferably an associate degree, business school certificate, or related education is desirable. Must have 5+ years of litigation secretarial experience, preferably in a law firm environment. Must have strong knowledge of and ability to apply office software applications including Outlook, Word, Excel, PowerPoint, and PDF; working knowledge of legal practices, terminology, documents, and court procedures; working knowledge of the firm's litigation and transactional support tools; ability to interact and communicate effectively in a business environment, to coordinate work activities; prepare legal correspondence and documents, organize and maintain files and records, to follow detailed naming and formatting protocols of attorneys, to operate standard office equipment, including personal computer, copier, multi-function printers, telephone and facsimile, and to perform responsibilities as outlined above, both in terms of the quality and quantity of work. Must be flexible and has a solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Should have excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills. Expertise with available software and technology tools and an understanding of secretarial and office procedures, equipment, and legal terminology is needed. Attention to detail is desired. Dependability and cooperation with attorneys, support staff, clients, and court personnel is ideal.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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