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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # WMDM710748


Legal Secretary The candidate will review of incoming mail and memoranda. Will manage diary response dates for pleadings and discovery. Calendar appearance dates. Confirm all appearances (with clients, court reporters, witnesses, and experts, etc.). Request continuances or extensions as needed. Schedule all depositions of parties, witnesses, experts, etc. (includes preparation of notices, extensive telephone contact, confirming letters, check requests, etc.). Arrange for court reporters, interpreters, videographers, conference rooms for depositions, and prepare calendar slips. Prepare subpoenas for service. Arrange for messengers for pick-up and/or delivery. Arrange for photocopying, service, mail, faxing, and/or personal delivery. Schedule/coordinate all travel arrangements. Answer phones, assist caller when possible, take messages, check voice mail, and return calls. Open and close files (New Matter Memos; Closed Matter Memos instructions to file room). Process expense reports. Should have 5+ years of legal secretarial experience. Knowledge of all local, state, and federal court procedures and requirements is needed. Must have knowledge of all applicable deadline/cut-off dates for trial, etc. Focus and attention to detail is required. Computer literate (Microsoft Office, NetDocuments, eDockets, etc.) is needed. Knowledge of both State and Federal court rules/calendaring. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Attorney

Title : Attorney

Location : Texas - Houston
Refer to Job # YFRD710757


Attorney The candidate will represent clients in legal proceedings, draw up legal documents and advise clients on legal transactions. Will represent clients in court or before government agencies. Prepare and draft legal documents on behalf of clients. Advise clients on business and legal transactions. Negotiate settlements for legal disputes. Comply with all legal standards and regulations. Perform administrative and management functions related to the practice of law. Previous experience in law is essential. Should have familiarity with various legal documents. Should have excellent written and verbal communication skills. Must have judicial clerkship or law review/journal experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Immigration Assistant / Paralegal I

Title : Immigration Assistant / Paralegal I

Location : Texas - Houston
Refer to Job # QORU710665


Immigration Assistant / Paralegal I The candidate will assist the Senior Paralegals and Attorneys with the management of corporate immigration cases and client interactions. This includes a variety of duties related to legal document preparation and management, research and case management which requires knowledge of the legal system, terminology and procedures in addition to clerical and administrative skills. Prepare immigration cases as assigned by manager for submittal to the appropriate government agency; begin to achieve a mastery of case types from simple to complex filings within particular practice area(s). Demonstrate mastery of multiple case types from simple to complex filings within particular practice area(s). Demonstrate increasing level of independence in handling cases and achieving monthly filing goals. Responsible for working with attorneys in the preparation, filing, and monitoring of various immigration and nationality law matters. Understand the procedures and documentation required for cases to be filed successfully and following the company s service standards. Work with clients to gather the necessary information and documentation in a timely manner. Prepare forms according to information received from clients. Prepare letters and other documents on behalf of the employer/client. Finalize documents after review by Practice Manager, Team Manager and/or Attorney. Demonstrate ability to manage a high caseload and work within strict timelines. Monitor the status of all filed applications and petitions. Run reports to assist in managing one s own caseload. Assist with the review of billing protocols and ensure that billing guidelines are met. Evaluate cases and assist in providing case strategies and/or solutions to issues. Provide company contacts with training and guidance regarding the company systems and general immigration matters. Keep abreast of current regulations and procedures relating to filing applications. Engage in frequent contact with company client(s). Keep abreast of current regulations and procedures relating to filing applications. Make photocopies. Send faxes and scan documents. Retrieve and/or return files. Create mailing labels for packages and track delivery. Work with clients to obtain documents and information necessary to prepare applications. File and monitor applications and petitions with appropriate government agencies. Draft support statements and organizes documentations for filling. File and monitor applications and petitions with appropriate government agencies. Perform research to obtain information such as background on a company or industry, current wages, processing procedures, stand processing times, etc. Initiate contact with government officials to obtain necessary information to alert supervising attorney of potential delays or possible problems in the processing of an application. Bachelor s degree or Paralegal Certificate required. Strong preference for a writing based Bachelors (English Language, Journalism etc). 1+ year of corporate immigration experience in NIV is required to be considered for Paralegal I required. Less than that will be considered for Immigration Assistant. Ability: to excel within an extremely high volume environment; to make sound judgment calls; to work well with minimal supervision; to catch errors and correct the work of others; to prioritize cases, manage caseload and other tasks (i.e. projects, company management responsibilities, etc.); to meet deadlines and goals Physical Requirements; to maintain a sedentary position for up to 90% of the work day; to type and to grasp, grip, push and pull file drawers and doors; to walk and climb stairs or use elevator to coordinate with other departments required. Legal 0 - 1 Full Time 0000-00-00 00:00:00  

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Investment Funds Paralegal

Title : Investment Funds Paralegal

Location : Texas - Houston
Refer to Job # ESNH710517


Investment Funds Paralegal The candidate will support multiple corporate partners and the overall practice on a variety of transactions. Prepares and files incorporation and formation documents, typically in Delaware but also other jurisdictions. Prepares initial short form agreements. Prepares board consents and stockholder consents. Completes and files Form SS-4s to obtain EINs, as well as other tax related forms. Prepares and files qualification and withdrawal applications. Prepares and files statutory filings. Maintains closing checklist as necessary. Formulates solutions to problems which may arise, such as good standing issues. Interfaces with corporate service providers regarding statutory registered agent services (including changing contact information). Provides direct support to clients (using discretion to handle matters directly or involving an attorney). Private Funds Tracking and Reporting. Subscription Booklet Tracking and Indexing. Reviews investor subscription booklets and indexes into Access database and identifies follow up. Contacts investor regarding follow-up items relating to their subscription booklet. Creates and maintains Access database with revised investor information when updated documents arrive and generate reports. Generates and maintains status chart and generates reports. Maintains executed electronic copies of all governing fund agreements, resolutions, opinions, support certificates, fund tax forms, securities filings, etc. Maintains electronic subscription booklets and related side letters on document management server. Updates subscription booklet materials with revised documents from investors. Updates closing checklist as new fund related documents and agreements are complete. Maintains closing files. Updates subscription booklets. Handles signature page distribution to client. Prepares closing notices including General Partner acceptance pages. Prepares support certificates. Obtains executed opinion. Orders certified copies and good standing certificates. Identifies and resolves problems that arise. Verifies General Partner acceptance pages and distributes closing notices to investors. Runs Blue Sky audit and coordinates with fund attorneys regarding required state securities filings. Prepares and distributes closing book materials for new investors. Prepares final closing book index and assemble and distributes and uploads closing book. Requirements: Experience in one or more areas including M&A, private equity, debt finance, asset finance & securitization, private funds, investment management. 2+ years of corporate paralegal experience with a Bachelor's degree preferred. Excellent analytical and organizational abilities, solid communication skills, strong computer abilities, creativity, and initiative. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Paralegal I

Title : Paralegal I

Location : Texas - Houston
Refer to Job # OCSD710543


Paralegal I RESPONSIBILITIES: Prepare immigration cases as assigned by manager for submittal to the appropriate government agency; begin to achieve a mastery of case types from simple to complex filings within particular practice areas. Demonstrate mastery of multiple case types from simple to complex filings within particular practice areas. Demonstrate increasing level of independence in handling cases and achieving monthly filing goals. Responsible for working with attorneys in the preparation, filing, and monitoring of various immigration and nationality law matters. Understand the procedures and documentation required for cases to be filed successfully and following BAL s service standards. Work with clients to gather the necessary information and documentation in a timely manner. Prepare forms according to information received from clients. Prepare letters and other documents on behalf of the employer/client. Finalize documents after review by Practice Manager, Team Manager and/or Attorney. Demonstrate ability to manage a high caseload and work within strict timelines. Monitor the status of all filed applications and petitions. Run reports to assist in managing one s own caseload. Assisting with the review of billing protocols and ensure that billing guidelines are met. Evaluate cases and assist in providing case strategies and/or solutions to issues. Provide company contacts with training and guidance regarding systems and general immigration matters. Keep abreast of current regulations and procedures relating to filing applications. Engage in frequent contact with company clients. Keep abreast of current regulations and procedures relating to filing applications. Make photocopies. Send faxes and scan documents. Retrieve and/or return files. Create mailing labels for packages and track delivery. Other duties as assigned. Works with clients to obtain documents and information necessary to prepare applications. Files and monitors applications and petitions with appropriate government agencies. Drafts support statements and organizes documentations for filling. Files and monitors applications and petitions with appropriate government agencies. Performs research to obtain information such as background on a company or industry, current wages, processing procedures, stand processing times, etc. Initiates contact with government officials to obtain necessary information to alert supervising attorney of potential delays or possible problems in the processing of an application. Qualifications: Bachelor's degree or Paralegal Certificate. Strong preference for a writing based Bachelors (English Language, Journalism etc). 1+ years' corporate immigration experience required. PERM experience is required. Ability to excel within an extremely high volume environment. Ability to make sound judgment calls. Ability to work well with minimal supervision. Ability to catch errors and correct the work of others. Superior client service skills. Ability to prioritize cases, manage caseload and other tasks (i.e. projects, company management responsibilities, etc.). Ability to meet deadlines and goals. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Litigation/ Prelitigation Paralegal

Title : Litigation/ Prelitigation Paralegal

Location : Texas - Houston
Refer to Job # NXNK710555


Litigation/ Prelitigation Paralegal The candidate should have 2+ years of experience. Must have experience in word, excel, outlook. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # XEWJ710566

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Legal Secretary The candidate will be responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. Provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision. Timekeepers, clients, other practice assistants, and local and firmwide shared support services staff. Duties: Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Coordinating services with Global Shared Business Services. Training, assisting, and providing orientation for new and less experienced members of staff. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave. Providing backup support for reception and office or client services functions, depending on location. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Must have significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners. Must have High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # CFQZ710465


Legal Secretary Duties: Support an assigned group of corporate attorneys and/or legal assistants. Managing busy calendars, coordinating meetings and travel arrangements, interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; and providing administrative support, including personal business. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2010, Adobe and DMS); document comparison, transcription and proofreading. Answering phones, entering attorney time, and managing expense reimbursements along with other general secretarial duties and projects as assigned. Uses word processing and document management software (Microsoft Office 2010, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Any other functions/duties as assigned by management. Requirements: Must have 5+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with a typing speed of 55+ wpm required. Adobe, PowerPoint and Excel experience are also strongly preferred. Works cooperatively and collaboratively with others to achieve shared goals and objectives. Effectively communicates with others by obtaining and sharing information in a clear, concise and timely manner. Maintains and applies the appropriate level of technical job knowledge, skills and capabilities necessary to fulfill job requirements and support the Firm. Requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment.A proactive work ethic, the ability to anticipate needs, strong decision making skills, attention to detail, and a flexible schedule are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Paralegal

Title : Paralegal

Location : Texas - Houston
Refer to Job # RTLQ710485


Paralegal The candidate will serve in insurance defense including Maritime and General Litigation. Duties will include: requesting medical records; reviewing and summarizing records; providing exceptional support to assigned attorneys; Drafts correspondence, discovery and pleadings. Must have exceptional organizational skills, and interpersonal skills. Must be able to multi-task adn prioritize work. Should have experience billing for tasks. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Paralegal - Litigation - Personal Injury

Title : Paralegal - Litigation - Personal Injury

Location : Texas - Houston
Refer to Job # ZDTP710381


Paralegal - Litigation - Personal Injury The candidate will conduct research to support legal proceedings. Will assist with the drafting and reviewing of legal documents. Also responsible for docket management and trial preparation. Must have 5-10 years of heavy litigation experience. Strong understanding of litigation terms is needed. Should have Case Management skills including a strong aptitude for managing and prioritizing multiple projects and deadlines. Superior organization skills are needed. Legal 5 - 10 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff