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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : Texas - Houston
Refer to Job # PUHR712220


Legal Secretary - Litigation The candidate s responsibilities include, but are not limited to, transcription, meticulous organizational skills, scheduling, travel arrangements, assistance with trial preparation, calendaring, contact with clients, various court personnel, and opposing counsel. Should have 3+ years of experience in defense litigation. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # DZHN711949


Legal Secretary The candidate duties will include: Answer phones; Review incoming mail and memoranda for important dates and deadlines; e-File legal documents with State and Federal Courts; Confirm all appearances with clients, court reporters, witnesses, experts and other key personnel as it relates to case; Schedule depositions of parties, witnesses, experts and other personnel; Arrange court reporters, interpreters, videographers, conference rooms for depositions; prepare calendar slips; Arrange for messengers for pick-up and/or delivery; Schedule and coordinate travel arrangements, as needed; Maintain paper files; Enter attorney time into billing software; Prepare draft of legal documents from forms as requested by attorneys and/or paralegals. Must have 2 years of legal secretarial experience. Knowledge of all applicable deadline/cut-off dates is needed. Knowledge of all state and federal court procedures and requirements is must. Proficient using MS Office Outlook, Word and Excel; and Adobe Pro is essential. Experience Time Matters case management or similar software is required. Experience working with subrogation and commercial cases is preferred. Bilingual Spanish is desired. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Law Partner Personal Assistant

Title : Legal Secretary / Law Partner Personal Assistant

Location : Texas - Houston
Refer to Job # DRUS711233


Legal Secretary / Law Partner Personal Assistant The candidate will be providing a high level of client service to external and internal clients. Will be drafting and editing correspondence, documents and spreadsheets. Submiting electronic and court filings. Arranging meetings and conferences. Making travel arrangements, both international and domestic, and preparing travel itineraries. Processing new business intake; time entry. Answering phones and taking messages; scheduling appointments; processing expenses. Monitoring incoming mail, faxes, and e-mails; filing, printing and other administrative duties as assigned. Must be a qualified candidates must possess a high school diploma and 5+ years of legal secretarial experience or the equivalent combination of education and experience. Experience with client billing and calendar management is needed. Post high school education and litigation secretarial experience is preferred. Experience scheduling domestic travel,meeting arrangements, and flexibility to work overtime when needed is required. Advanced computer skills with proficiency in Microsoft Office 2007: Word, Excel and PowerPoint is needed. Advanced proficiency in formatting, proofreading, and editing correspondence and other legal documents is a must. Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team is a must. Candidates bilingual in Spanish are also a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # PXJR710748


Legal Secretary The candidate will review of incoming mail and memoranda. Will manage diary response dates for pleadings and discovery. Calendar appearance dates. Confirm all appearances (with clients, court reporters, witnesses, and experts, etc.). Request continuances or extensions as needed. Schedule all depositions of parties, witnesses, experts, etc. (includes preparation of notices, extensive telephone contact, confirming letters, check requests, etc.). Arrange for court reporters, interpreters, videographers, conference rooms for depositions, and prepare calendar slips. Prepare subpoenas for service. Arrange for messengers for pick-up and/or delivery. Arrange for photocopying, service, mail, faxing, and/or personal delivery. Schedule/coordinate all travel arrangements. Answer phones, assist caller when possible, take messages, check voice mail, and return calls. Open and close files (New Matter Memos; Closed Matter Memos instructions to file room). Process expense reports. Should have 5+ years of legal secretarial experience. Knowledge of all local, state, and federal court procedures and requirements is needed. Must have knowledge of all applicable deadline/cut-off dates for trial, etc. Focus and attention to detail is required. Computer literate (Microsoft Office, NetDocuments, eDockets, etc.) is needed. Knowledge of both State and Federal court rules/calendaring. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # YYMS710566

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Legal Secretary The candidate will be responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. Provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision. Timekeepers, clients, other practice assistants, and local and firmwide shared support services staff. Duties: Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Coordinating services with Global Shared Business Services. Training, assisting, and providing orientation for new and less experienced members of staff. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave. Providing backup support for reception and office or client services functions, depending on location. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Must have significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners. Must have High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # YYZI710465


Legal Secretary Duties: Support an assigned group of corporate attorneys and/or legal assistants. Managing busy calendars, coordinating meetings and travel arrangements, interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; and providing administrative support, including personal business. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2010, Adobe and DMS); document comparison, transcription and proofreading. Answering phones, entering attorney time, and managing expense reimbursements along with other general secretarial duties and projects as assigned. Uses word processing and document management software (Microsoft Office 2010, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Any other functions/duties as assigned by management. Requirements: Must have 5+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with a typing speed of 55+ wpm required. Adobe, PowerPoint and Excel experience are also strongly preferred. Works cooperatively and collaboratively with others to achieve shared goals and objectives. Effectively communicates with others by obtaining and sharing information in a clear, concise and timely manner. Maintains and applies the appropriate level of technical job knowledge, skills and capabilities necessary to fulfill job requirements and support the Firm. Requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment.A proactive work ethic, the ability to anticipate needs, strong decision making skills, attention to detail, and a flexible schedule are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # OSFW710208


Legal Secretary The candidate will be monitoring the attorney's calendar, scheduling depositions and mediations, opening new cases in our system, drafting and sending out Original Answers and discovery, sending invoices out for payment, heavy filing. Must have 1 year experience as Legal Secretary. Spanish bilingual is a plus. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Labor And Employment

Title : Legal Secretary - Labor And Employment

Location : Texas - Houston
Refer to Job # MVLC710040


Legal Secretary - Labor and Employment The candidate should have 5+ years experience in supporting labor and employment, and immigration law attorneys. Knowledge of e-Filing for state and federal court systems (Litigation exposure) is essential. Must have familiarity with filing immigration applications and petitions with the USCIS and DHS. Should have superior written and communication skills and exceptional organizational skills. strong interpersonal and teamwork skills, and a high degree of professionalism is essential. Experience in day-to-day duties including, the revision of documents, printing, maintaining client hardcopy and electronic files, closing files, drafting emails and correspondence, calendaring, and assisting in the client billing process is essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Transactional - Finance and Banking

Title : Legal Secretary - Transactional - Finance and Banking

Location : Texas - Houston
Refer to Job # QSTU710041


Legal Secretary - Transactional - Finance and Banking The candidate will be responsible for handling administrative tasks such as reimbursements, travel, calendaring, filing, and heavy printing for a shareholder, of-counsel, and associate, as well as, acting as a team player to support the Finance and Banking group in a fast-paced environment. Should have 7+ years experience in corporate transactional, real estate, and finance and banking law with the last five years in a law firm setting. Must have proficiency in Microsoft Word, styles, and redlining. Knowledge of Microsoft Office, Excel, and PowerPoint is preferred. Must have strong interpersonal and teamwork skills and possess a high degree of professionalism. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Corporate

Title : Legal Secretary - Corporate

Location : Texas - Houston
Refer to Job # RBIV710050


Legal Secretary - Corporate The candidate should have 7+ years experience in corporate securities, mergers and acquisitions, and real estate and development law. Must have exceptional organizational and prioritization skills including maintaining attorneys calendars. Must have superior written skills and strong interpersonal and teamwork skills. Must have experience in day-to-day activities, including revising documents, heavy printing, maintaining client hardcopy and electronic files, closing files, drafting emails and correspondence, calendaring, expense reimbursements, and scheduling travel. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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