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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # SJUT826718


Legal Secretary The candidate will provide legal and administrative support to a few attorneys in the Litigation Group. Will work independently, anticipate needs, be proactive and demonstrate professionalism. Must possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Duties: Prepare and edit legal documents including documents for filing; Organize and maintain files; Manage and maintain calendars and deadlines for multiple attorneys; Schedule and coordinate meetings and conferences; Make travel arrangements; Process new client/matter intake and set up; Enter billable time and process expense reports. Experience of 3 years (Required). Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # LDKY825522


Legal Secretary Responsibilities: Format documents, pull exhibits, proofread and redact documents. Prepare court forms such as summons and subpoenas. E-file court filings and open new matters. Document management and organization, saving to network, indexing for file room. Become familiar with court rules and filing procedures. Retrieve court decisions from Westlaw. Prepare cover letters for attorney bills. Input billing information into billing software. Schedule conferences and depositions, maintain attorney calendars. Manage bills for third-party vendors, process check requests, and follow up with accounting. Qualifications: Must have 3+ years of experience in a law firm or legal department setting. Prior experience with litigation processes and experience with calendaring. Labor & Employment and appellate court experience is a plus. Familiarity with State and Federal court procedures and rules. Excellent organizational skills with the ability to integrate into a fast-paced environment. Strong written and verbal communication skills. Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel). The ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys. The ability to coordinate meetings, travel, expense reimbursements, input time, and transcribe dictation. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Houston
Refer to Job # YDZA825733


Litigation Legal Secretary The candidate should have knowledge of legal terminology, State and Federal court procedures. Must have advanced experience in E-Filing with both State and Federal Courts; Calendaring. 5+ years of litigation experience, including trial preparation is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Houston
Refer to Job # SPAA825743


Litigation Legal Secretary The candidate should have 5+ years of litigation experience, including trial preparation. Must have strong litigation skills. Prior experience in insurance defense, labor and employment, and/or commercial litigation preferred. Should have a thorough knowledge of legal terminology, State and Federal court procedures, and advanced experience in E-Filing with both State and Federal Courts. Must be able to manage and maintain a high volume of a workflow; meet deadlines and work under pressure as required by deadlines, etc. Must have attention to detail, strong proofreading skills, and the ability to multi-task and prioritize, with little supervision. Must be proficient in Microsoft Office. Skills will include strong law and motion background, excellent communication, and organizational skills. A positive, can-do attitude is a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # IKAR825285


Legal Secretary Responsibilities: Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Schedules/calendars appointments such as depositions, document productions, client meetings, trials, court hearings and appearances; coordinate travel arrangements as necessary. Drafting and typing various types of documents, including correspondence, pleadings, memoranda and other such documents specific to the litigation practice area. Prepare e-filings and court pleadings in federal and local courts. Must know court rules, procedures and calendaring requirements. Proofreading and redlining work for accuracy, format, grammar, and punctuation. Handle incoming and outgoing mail. Inputs attorney and other timekeeper's time; reviews for accuracy and corrects errors. Performs any other administrative tasks as may be assigned. Qualifications: Specialized secretarial degree, associate and/or bachelor's degree desirable. 10+ years of legal secretarial experience required. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Strong organizational and communication skills. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Self-starter Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.). Legal 10 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary, Litigation

Title : Legal Secretary, Litigation

Location : Texas - Houston
Refer to Job # CISR825288


Legal Secretary, Litigation Duties: Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills. This may require spending long periods of time at a computer workstation. Completes complex litigation e-filings in state and federal courts. Prepares hearing and trial notebooks. Generates Table of Contents and Table of Authorities. Hyperlinks appellate briefs. Compares documents using Workshare Compare. Maintains attorney contacts through Interaction. Establishes, maintains, processes, and/or oversees electronic files, correspondence, databases, records, certificates, and/or other documents. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements as well as seeking approval for attorneys from department heads. Schedules depositions, including handling logistics and scheduling court reporters, videographers, etc. Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials. May require lifting and carrying file folders without assistance. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx s, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails/e-submits specific invoices to clients. Inputs attorney time as needed utilizing the Firm's time entry software on a daily basis. Interacts with clients, vendors, attorneys and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending. Closes files per lawyer requests in Firm software, currently NBI. This may require lifting file bank boxes containing client files. Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments. Maintains calendars and dockets as requested by attorneys; submits and reconciles reimbursements. May work as a liaison between attorneys and staff to assist with various Firm special projects. Carries out general administrative duties associated with such projects as assigned. Other projects as assigned by Secretarial Services Manager, Partner in Charge and Office Administrator. Qualifications: High School Diploma required; Some college and/or PLS Certification desirable. 5+ years of related office experience that is directly related to the duties and responsibilities specified. Knowledge of legal terminology and procedures. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus. Working knowledge of New Business Intake, LegalKey, Intapp, InterAction, IntappTime, and Aderant software. Proficiency with e-filing in federal and state courts is desired. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Read, write, and speak English at the college level. Extent of Contact (Within and outside the Firm) Extensive daily contacts with lawyers, staff and colleagues in local office as well as Firmwide. Moderate to high degree of contact with clients and lawyers with other firms. Occasional contact with vendors, legal associations and publications. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Energy Advisory

Title : Legal Secretary - Energy Advisory

Location : Texas - Houston
Refer to Job # JMIT824947

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary - Energy Advisory Duties: The Legal Secretary will perform a variety of administrative support tasks for the assigned attorneys within the designated Practice Group. May perform additional duties and responsibilities relating to the assigned Practice Group. Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting. Organize and maintain attorney contacts and calendars, including travel logistics and scheduling. Answer incoming telephone calls and document and relay messages. Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors. Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments. Input, review, edit, and update attorney time entries and print reports. Organize and maintain paper and electronic files in accordance with Firm records retention policies. Qualifications: The candidate should have a High school diploma. Must have 2+ years of related work experience. Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Knowledge of General Ledger (GL) expense coding practices. Strong written and verbal communication skills. Strong organizational skills. Ability to work under tight deadlines and prioritize responsibilities. Ability to maintain and handle confidential information. Ability to work effectively in a fast-paced environment. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Part-time Front Desk/legal Secretary

Title : Part-time Front Desk/legal Secretary

Location : Texas - Houston
Refer to Job # FYFX824655


Part-time Front Desk/Legal Secretary The candidate must have experience in PI and/or immigration matters. Must be a team player and able to multitask and work independently. Legal 0 - 0 Part Time 0000-00-00 00:00:00  

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Experienced Legal Assistant/legal Secretary

Title : Experienced Legal Assistant/legal Secretary

Location : Texas - Houston
Refer to Job # IARU824241


Legal Assistant/Legal Secretary The candidate will be responsible for providing assistance to several attorneys with a high-volume case load, performing complex secretarial and clerical tasks, and working collaboratively with others in a team-oriented environment. Will provide a full range of administrative and litigation support including, but not limited to: document creation, preparation/revision of correspondence, administrative filings, court filings, electronic transcription, expense reimbursement processing, travel arrangements, and calendar maintenance. Should have 5+ years of recent legal assistant/legal secretary experience in a mid- to large-size law firm. Exceptional organizational skills, attention to detail, ability to prioritize, and multi-task are required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary, Corporate

Title : Legal Secretary, Corporate

Location : Texas - Houston
Refer to Job # DBSC823092

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary, Corporate Duties: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm's time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing, editing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments. Other projects as assigned by the Secretary Services Manager, Partner in Charge and Office Administrator. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. 5+ years work experience in a law firm environment, or related professional experience. Knowledge of legal terminology and of court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks. Strong knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Aderant software. Knowledge of Chrome River and BB Conference Scheduler software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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