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23 matches | 1 - 10 displayed 
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Legal Secretary/receptionist

Title : Legal Secretary/receptionist

Location : Texas - Houston
Refer to Job # ATGF729110


Legal Secretary/Receptionist The candidate should have excellent clerical, organizational, proofreading and communication skills, as well as experience with filing in State, Federal and Appellate Courts, including electronic filing. 3 years experience is required. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # TEHV728667


Legal Secretary Responsibilities: Review of incoming mail and memoranda. Diary response dates for pleadings and discovery. Calendar appearance dates. Confirm all appearances (with clients, court reporters, witnesses, and experts, etc.). Request continuances or extensions as needed. Schedule all depositions of parties, witnesses, experts, etc. (includes preparation of notices, extensive telephone contact, confirming letters, check requests, etc.). Arrange for court reporters, interpreters, videographers, conference rooms for depositions; prepare calendar slips. Prepare subpoenas for service. Arrange for messengers for pick-up and/or delivery. Arrange for photocopying, service, mail, faxing, and /or personal delivery Schedule/coordinate all travel arrangements Answer phones, assist caller when possible, take messages, check voice mail, and return calls Open and close files (New Matter Memos; Closed Matter Memos instructions to file room). Process cost invoices. Process expense reports. Requirements: 5+ years' legal secretarial experience. Knowledge of both State and Federal court rules/calendaring. Knowledge of all local, state, and federal court procedures and requirements Knowledge of all applicable deadline/cut-off dates for trial, etc. Focus and attention to detail is required. Ability to efficiently manage a fast paced and busy work load Ability to listen and follow directions; meet deadlines Computer literate (Microsoft Office, NetDocuments, eDockets, etc.). Professional demeanor and good communication skills. Ability to work well with others. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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IP/Litigation Legal Secretary

Title : IP/Litigation Legal Secretary

Location : Texas - Houston
Refer to Job # ZZYW728529


IP/Litigation Legal Secretary Duties: Under general supervision and according to established policies and procedures provides litigation and IP practice support to the firm s attorneys and their clients; maintaining positive contact with attorneys (both internal and external), support staff, clients and vendors. Observes confidentiality of client and firm matters. Responsible for the accurate and efficient completion of work assigned by multiple attorneys. Prepare filing of U.S. patent applications and responses to US Patent Office Actions. Prepare and file PCT applications; PCT Demands and Article 19 and 34 amendments. Maintain US and foreign patent filings. E-Filing at the USPTO. File IDS. Handle payment of U.S. issue and maintenance fees and foreign annuities. Implement procedures and forms and provides general assistance to IP practice group attorneys. Monitor USPTO, WIPO, and various foreign associate websites for rule changes/updates. Prepare written, electronic and verbal communications with clients and foreign associates regarding pending actions and foreign filings. Produce status charts and other client reports. Work on PowerPoint presentations and articles. Basic internet research including searches through PAIR, the USPTO website and esp@cenet. Work a variety of basic documents, including agreements, patent applications, letters, memos, faxes. Perform administrative functions such as preparation of check requests for vendor statements, process foreign invoices for patent, and other administrative tasks. IP Litigation Practice: Reviews, sorts and distributes mail; reviews and calendar due dates from documents, letters and other mail received. Answers telephones and records messages. Drafts and types various types of documents, including correspondence, pleadings, and memoranda and other such documents specific to the IP litigation practice area; proofreads documents for errors and corrects errors. Reviews and prepares e-filings and court pleadings, including all exhibits and appendices, to ensure documents comply with local court rules, the Federal Rules of Civil Procedure and the Federal Rules of Appellate Procedure. Schedules/calendars appointments such as depositions, document productions, client meetings, trials court hearings and appearances; coordinate travel arrangements as necessary. Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Review client billing for accuracy; edits content/grammar. Performs administrative functions such as preparing check requests for vendor statements and other administrative tasks. Organizes and schedules small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals. Maintains Outlook calendars and contacts lists. Inputs attorney time; reviews for accuracy and corrects errors. Works with attorneys to monitor incoming fax and email regarding clients matters. Prints incoming and outgoing faxes and emails for files following set procedures. Manages attorneys client contacts, including those maintained in the firm marketing contact database. Follows firm procedures to open new business following established new business intake procedures and assists with conflict requests. Maintains and updates client files following local office filing system procedures. Participates in office secretarial back-up system for absence coverage. Performs any other administrative tasks as may be assigned by the attorneys or Business Manager. Requirements: High School Diploma or its equivalent. College degree or equivalent experience is preferred. 8+ years' recent experience as a legal secretary with 3+ years' experience as an IP patent prosecution secretary. Working knowledge of Texas, Federal, Circuit, and Appellate court rules and procedures, and calendaring requirements and USPTO rules, regulations and procedures. Ability to read and write English in order to perform routine office correspondence, pleadings and forms; perform non-complex arithmetic calculations at a level normally acquired through high school or the equivalent when verifying calculations on forms and documents and when maintaining records and files. Ability to organize and prioritize workload. Ability to use good judgement in decision making and take initiative in anticipating needs. Above average skills required on typing (75 wpm); dictaphone transcription (75 wpm); spelling; sentence structure; proofreading; punctuation; litigation test. Proficiency and high level of use with: (1) Microsoft Office Word, Excel, PowerPoint, including but not limited to using styles and formatting tools in word, creating black lines, inserting excel charts into word and powerpoints, (2) Adobe Acrobat, including creating, merging, and extracting PDF documents, and (3) document management systems. Must know court rules, procedures and calendaring requirements. Proficient in E-filing in various Federal Courts, including the U. S. Court of Appeals for the Federal Circuit, and the United States Patent and Trademark Office/Patent Trial and Appeal Board. Legal 8 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # TOIZ728316


Legal Secretary The candidate will provide legal administrative support working for Seasoned Attorney performing a variety of responsible secretarial and administrative functions. Will perform other related duties as assigned. Prior Legal Experience, Litigation a plus. Excellent typing skills is essential. Dictaphone and word processing experience is essential. Must have superb verbal and written communication skills and Professional telephone skills. Solid interpersonal skills is essential. Must have 3+ years of experience. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # FMVS728258


Legal Secretary The candidate will join litigation firm. 1 year of experience is preferred. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Houston
Refer to Job # KGZQ727974


Litigation Legal Secretary Duties: Supports Partner and 3 Senior Attorneys. Open and run conflicts on new files. Correspond with clients. Scheduling / calendaring. Scanning / copying. Maintain master case list and provide status reports. Complete check requests / tracking. Make travel arrangements. Assist with timekeeping. Candidate with 4+ years of recent law firm experience. Experience in Insurance Litigation and Coverage is a plus. Must have: Proficiency in Microsoft Word, Excel and PowerPoint. Ability to E-file in state and federal court. Superior written and communication skills. Will be detail oriented, very organized, able to multi-task, dependable, a team player and have a high degree of professionalism. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # XWBB728105


Legal Secretary Duties: Answer phones. Review incoming mail and memoranda for important dates and deadlines. Heavy calendaring ability to calculate legal deadlines is mandatory. e-File legal documents with State and Federal Courts. Confirm all appearances with clients, court reporters, witnesses, experts and other key personnel as it relates to case. Schedule depositions of parties, witnesses, experts and other personnel. Arrange court reporters, interpreters, videographers and conference rooms for depositions. Arrange for messengers for pick-up and/or delivery. Schedule and coordinate travel arrangements, as needed. Maintain paper files. Enter attorney time into billing software. Prepare draft of legal documents from forms as requested by attorneys and/or paralegals. Requirements: 2+ years' recent legal secretarial experience. Knowledge of all applicable deadline/cut-off dates. Knowledge of all state and federal court procedures and requirements. Excellent communication skills. Proficient using MS Office Outlook, Word and Excel; and Adobe Pro. Experience with case management and time keeping software. Ability to manage multiple projects. High attention to detail and accuracy. Excellent proofreading abilities. Experience working with insurance defense, subrogation and commercial litigation cases is preferred. Ability to establish priorities. Reliable. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # EYPF727644


Legal Secretary The candidate duties will include working with multiple attorneys, heavy typing, some dictation, phone calls, calendaring, scheduling meetings and depositions, interaction with clients, understanding deadlines, etc. Should have 4+ years of experience. Insurance defense experience preferred. Good work ethic, attention to detail, good grammar and punctuation skills, good proofreading abilities, upbeat personality required. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : Texas - Houston
Refer to Job # RVLL727285


Seeking Legal Secretary/Assistant with 3+ years of experience. Candidate must have: Ability to effectively communicate with courts, clients and team members (verbally and written) is required. Also, must know how to e-file in state and federal courts; proficient in MS Word and Excel; draft correspondence and pleadings and assist in finalizing same and discovery; proofreading and editing skills; setting up depositions; scheduling trial and hearing dates; filing, indexing, and closing files; and any other office task requested. Experience with QuickBooks is preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # ZSGZ727142


Legal Secretary The candidate will join Commercial and Civil Litigation Division. Will provide many facets such as maintaining paper and electronic files, preparing general correspondence, communication with the court, calendaring, and preparing notebooks for depositions, hearings, mediation, and trial. Organize and maintain paper and electronic client files for the Litigation Department. Manage the calendar and dockets for all litigation attorneys as requested. Provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles incoming correspondence, as well as outgoing correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx s, etc. Answers telephone and delivers accurate and timely messages. Runs conflict checks, opens new matters and revises existing matters as needed. Draft general correspondence to clients, opposing counsel and the Courts. Schedule appointments and conference calls for the litigation attorneys as requested. Input information into file database and case management software as requested. Organize materials for team case review as requested. Monitor litigation attorney calendars. Provide word processing and administrative support as requested. Execute other secretarial tasks and assignments as requested by a Managing Partner or Partner. Should have 2+ years of law firm experience. Must have fundamental knowledge of general legal terminology. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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