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Title : Legal Secretary/assistant - Corporate And Transactional

Location : Illinois - Chicago
Refer to Job # HBCP859501

Legal Secretary/Assistant - Corporate and Transactional The candidate will provide administrative and executive support for 2-3 attorneys in our corporate and real estate transactional practice. Will be creating and maintaining spreadsheets and databases, handling confidential matters, drafting communications, and knowledgeable in the preparation of legal documents, including Agreements, Contracts, Affidavits, Auditor's letters, Waivers, Notes, Disclosures, Opinion Letters, Engagement Letters, Conflict Letters, Promissory Notes, closing books and the procedures associated with real estate and corporate closings. Create closing binders, both physical and electronic forms. Compose correspondence for attorneys. Organize and maintain files for attorneys, including filing correspondence and/or legal documents in a physical office filing system as well as an electronic document management system. Analyze incoming correspondence for appropriate action and reply if pertaining to scheduling, billing or other administrative matters. Assist with opening new business matters. Close files in preparation for sending to offsite storage. Make travel arrangements and appointments, schedule meetings and conference/video calls; and maintain client contact lists and attorney's calendar in Outlook. The candidate should have 5+ years of legal secretarial/assistant experience in transactional corporate and real estate law and be familiar with corporate organizational documents such as articles of incorporation, bylaws and other formation documents. Must have specifically advanced knowledge of Microsoft Word 2016 & Word styles; Outlook (email and calendar scheduling, entry and maintenance of contacts); PDF programs (able to manipulate PDFs such as add text, change text, extract or add pages and perform conversions from Word to pdf and vice versa) and can type/keyboard 70-80 wpm (error free). Must have someone with proficiency in Excel, PPT and time-entry programs; Winscribe (machine transcription); Workshare compare (redline/blackline documents) and document management programs such as NetDocs (experience with and understanding of the search and filing functions). Also with in videoconferencing programs (Zoom) and knowledge of office equipment such as fax machines, scanners, photocopiers and calculators. Must be a strong communicator who is able to manage time and priorities, work collaboratively with attorneys to agree and juggle multiple assignments and deadlines, and interface with clients and teammates.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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