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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # ICZB847944


Legal Secretary The candidate will be engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources. Provide support to up to four attorneys in employment law matters and backup support as needed. Answer phones and communicate with clients. Act as liaison between internal departments and outside agencies. Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Prepare engagement letters. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements including flights, hotels, and transportation. Keep the docketing department apprised of deadlines for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Prepare documents for filing with various courts (Circuit and Federal), including e-filing in Federal court, Cook County and collar counties. Review proformas and edit bills according to client billing arrangement. Assist with copying and printing large documents. Organize and maintain file materials, scanning and downloading large documents. The candidate should have 5 years of litigation legal secretarial experience within a law firm, at least one of which was in the labor and employment field preferred. A High School diploma or equivalent is required. A 4-year college degree is preferred. Typing 65+ wpm. Experience with InTapp and Netdocs is a plus. Familiarity with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Proficient with generating Tables of Authorities. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint. Strong interpersonal skills and ability to work well in a cooperative, small office environment and communicate with attorneys and support staff on every level. Detail-oriented, thorough and accurate. The ability to learn new technology. Must be able to work in a fast-paced environment with a positive attitude. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # JPDV847370


Legal Secretary The candidate should have 10 years of experience in the areas of medical malpractice, personal injury, or mass torts casework. will have a strong history of client interaction, case/file management, calendaring, e-filing, and trial work. Should preferably have 3 years of Legal Assistant. Legal 10 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary - Investment Services

Title : Legal Secretary - Investment Services

Location : Illinois - Chicago
Refer to Job # XMFA846445


Legal Secretary - Investment Services The candidate will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; prepare financial transaction documents; manage travel arrangements; processing new business intake; preparing and submitting attorney expenses; input attorney time entries; handling client billing; responding to client inquiries via phone and email; arrange meetings and conferences; coordinating calendars; monitor incoming mail, and e-mails; maintain and update client files and other tasks. Prepare and revise, format and finalize a wide variety of legal documents. Assist attorneys with new client applications, conflict checks and audit letters. Accurately enter attorney time into timekeeping system to meet weekly deadlines. Work closely with Accounting Department staff to prepare client billings and receivables. Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Interact on a daily basis with departments within the Firm to facilitate highest possible legal support. Prepare and submit expense reports. Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like). Provide assistance to Shareholders to prepare for all internal/external meetings. Manage attorney calendars and schedule client meetings. Answer, screen and place phone calls to clients and other business associates and respond to client inquiries. Open, review and route mail as directed. Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs. Bachelor's degree is preferred. Should have 5+ years of legal secretarial experience in a law firm environment working with multiple attorneys. Experience with managing monthly client billings is required. Experience working with multiple attorneys and handling competing demands in professional manner is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # HOAY846491


Legal Secretary The candidate will be responsible for supporting attorneys by performing a variety of administrative duties including transcribing and proofreading legal documents, filing, organizing, scanning and copying legal documents, scheduling court depositions, hearings, and other meetings, and filing documents with the court. Should have 3+ experience as a legal assistant/Legal Secretary. Should be familiar with legal documents and terminology, typing speed of at least 50 wpm with a high rate of accuracy. Must be able to effectively prioritize and meet deadlines. Should have excellent written and oral communication skills. Must be reliable, professional, detail-oriented, and able to work independently and with a team, have strong interpersonal skills and the ability to integrate into a fast-paced environment. Strong knowledge of Microsoft Office is required. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary (labor & Employment)

Title : Legal Secretary (labor & Employment)

Location : Illinois - Chicago
Refer to Job # XILG846339

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary (Labor & Employment) The candidate will input, revise, and finalize correspondence, memoranda, and other legal documents. Draft routine correspondence, memoranda, and other documents. Use a high degree of proficiency with PACER and e-filing procedures. Proofread documents and check for appropriate formatting, spelling, and grammar. Receive, review and print electronic faxes. Deliver paper faxes as necessary. Sort, date and read incoming mail. Prepare documents and packages for mail, messenger, and overnight delivery. Prepare expense reports, and manage vendor invoices, mailings, and travel arrangements. Complete client/matter forms. Request conflicts of interest checks. Open new files. Maintain all client and general files. Conduct periodic reviews for possible storage of old files and prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provide overflow assistance and secretarial support for Secretarial Team Members attorneys and paralegals. Other duties and projects as assigned. Should have 5 years of legal experience; the ability to manage vendor invoices. Proofreading, attention to detail, and solid grammar/spelling skills are a must. The high degree of proficiency with Microsoft Outlook, Word, and Excel is a must. Typing speed/accuracy: 70 wpm with accuracy is required. Legal citation and legal terminology expertise. Familiarity with Carpe Diem, Elite, DeltaView, document management systems, or similar technology Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # ATIY845591


Legal Secretary The candidate duties include assistant to and partnership with the attorney, scheduling depositions, maintaining the integrity of the litigation file in our case management system, scanning documents, strong interaction w/clients, and outside counsel. Must possess strong work ethic and team spirit. Should preferably have 3+ years experience. Must have strong working knowledge and ability to prepare P.I. documents. Must understand the court system. Must possess strong written and oral communication. Proficiency in computer literacy a must. Ability to provide Remarkable Customer Service to our clients and claims partners. Must be reliable, dedicated and team-oriented with professional appearance and demeanor. Proficiency in software technology, tools, and case management software. Experience in E-Filing with court system is needed. Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements are required. Should have the ability to adapt to a corporate law environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Part Time Legal Secretary Part-Time

Title : Part Time Legal Secretary Part-Time

Location : Illinois - Chicago
Refer to Job # UDTG844061


Legal Secretary Part-Time The candidate's duties include: To provide administrative support to one or more lawyers; Effectively communicate with witnesses, clients, colleagues and partners; Greet visitors and perform initial screening of clients; Preserve an updated case record system; Answer phone calls, take notes/messages and redirect calls when appropriate; Experience 1 year (Preferred); Associate (Preferred). Maintain and update inventories of contact details; Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Proven experience as legal secretary; Must have knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone etc.). Legal 1 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # MIKU844126


Legal Secretary The candidate will be involving heavy client contact, scheduling, preparing and organizing billing and file materials, and managing administrative aspects for a busy assignment. Preparing and editing Firm/Client letters, memoranda and standard Trust and Estate documents. Supporting Client needs and recommending approaches that will meet our commitment to the most cost effective client service. Maintaining client and general files (electronic and paper) in an orderly fashion for matters assigned to the attorney or paralegal. Utilizing direct time and billing systems to submit attorney/paralegal time to Accounting and preparing client invoices. Screening incoming telephone calls, recording messages or placing appropriate information into the voicemail system. Forwarding outgoing documents on a timely basis. Coordinating travel arrangements, scheduling of conference rooms, and catering for meetings. Receiving visitors and maintaining good public relations with clients and retaining confidentiality of attorney-client relationship. Maintaining open communication with attorney and/or paralegal assigned to and other team members regarding the status and quality of all work in progress. Arranging for assistance from administrative staff departments (document processing, photocopy, facsimile, mailroom personnel and accounting) as necessary to complete work assigned. Acting as backup to other module team members to support additional attorneys or paralegals when necessary. Maintaining attorney CLE compliance records in conjuction with CLE coordinator. Processing expenses for attorneys/paralegals, utilizing Firm standard software. Acting as liaison for new attorneys in the onboarding process by conducting orientation on Firm/departmental procedures. Performing other duties as assigned at the request of the Secretarial Services Manager, attorneys and/or paralegals. Experience with Microsoft Office 2013 and 5+ years of Trust and Estates background is preferred. Typing skills of 75+ WPM is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # KJVU844156


Legal Secretary The candidate is responsible for document preparation, heavy editing, formatting, and proofreading of documents. Assemble documents in .pdf format. Verify all attachments, exhibits, and enclosures are included in final documents and included with transmittal letters/memos. Prepare closing documents, signature pages, and closing binders. Draft routine correspondence, memoranda, and other documents. File pleadings using both Federal and State court e-filing systems. Maintain pleading binders; document production; schedule court reporters. Save documents into the document management system. Input attorney time into the time and billing system. Prepare expense reports: manage vendor invoices. Answer phones, schedule appointments, calendar management, and open and distribute mail. Assist other Legal Secretaries within the Firm as needed. Perform other duties and responsibilities as assigned. Should have 5+ years of legal secretarial experience. Should have the ability to work well independently as well as effectively and collaboratively within a team. Strong written and verbal communication skills; strong organizational skills are essential. Proficiency in Word (including Styles), Excel, Outlook, and Adobe; ability to learn new software and technologies is required. Should have the ability to multi-task; adaptability. Experience with document management software is needed. Knowledge of Illinois and Federal Court procedures is a plus. Experience with Pacer and Odyssey e-filing systems is a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (corporate)

Title : Legal Secretary (corporate)

Location : Illinois - Chicago
Refer to Job # ZZPW843817

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary (Corporate) The candidate will draft, revise and finalize correspondence, audit letters, PowerPoint Presentations, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. Proofread documents and check for appropriate formatting, spelling and grammar. Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos. Maintain good public relations with clients. Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery. Complete client/matter forms. Request conflicts of interest checks. Open new files. Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed. Prepare expense reports. edit attorneys CLE credits. Set up client websites with SeyfarthLink. Coordinate and follow through on requests and projects with other support departments. Other duties and projects as assigned. Screen telephone calls, listen to voicemail and record messages. Schedule appointments and make arrangements. Maintain calendar, contacts and deadline reminder systems. Enter attorney time, send time entry reminders and track entries. Review and file email. Process client billing. Should have 5+ years of legal experience. Typing skills of 70+ WPM is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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17 matches | 1 - 10 displayed 
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Job Listings of Law Firm Staff