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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # QKNT706942


Legal Secretary The candidate will wok with three heavy litigation attorneys. Candidates should have at least 3 + years of experience in personal injury litigation such as wrongful death, medical malpractice and product liability. Other exposure is a plus. Must be experienced in federal and state court filings and electronic filing. Time entry responsibilities, drafting letters, complaints, motions, discovery responses, preparation of settlement documents and pre-trial orders. Must be able to multi-task; handle scheduling depositions; diary court dates and reminders; assist in travel arrangements. Must have above average computer skills in Word, Outlook and Calendar. Must be very detail orientated. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary Trainee

Title : Legal Secretary Trainee

Location : Illinois - Chicago
Refer to Job # JVJC705728


Legal Secretary Trainee The candidate will attain on-the-job training by working on delegated tasks while becoming acclimated to the Firm s administrative functions and culture. Must have high school diploma, associate degree preferred. 2+ year s secretarial/office experience, preferably in a legal or corporate environment. Typing speed of 45+ WPM and experience using Microsoft Office Suite are required. Must have excellent communication and organizational skills, a customer service orientation, a proactive work ethic, attention to detail and flexibility for overtime. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # YXLE705729


Legal Secretary Duties: Support an assigned group of corporate attorneys and/or paralegals. Managing busy calendars, coordinating meetings and travel arrangements; interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; answering phones, entering attorney time, managing expense reimbursements, and heavy printing. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2016, Adobe Acrobat DC and DMS); document comparison, transcription and proofreading. Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Reports directly to the Associate Director of Support Services. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals. In addition, works in a team situation with Legal Secretaries to most effectively and efficiently meet Firm/client needs. Qualifications: Must have high school diploma. Associate degree preferred. Must have 5+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with typing speed of 55+ WPM required. Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Ability to adapt to challenging work styles with poise, tact and diplomacy, and a high level of interpersonal skills to handle sensitive and confidential matters. This professional must be extremely detail-oriented, able to manage competing priorities and deadlines, and anticipate the needs of the assignment and respond accordingly. A self-starter with strong critical thinking skills and a flexible schedule are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary (Corporate)

Title : Legal Secretary (Corporate)

Location : Illinois - Chicago
Refer to Job # YCMO705730


Legal Secretary (Corporate) Duties: Support an assigned group of corporate attorneys and/or paralegals. Managing busy calendars, coordinating meetings and travel arrangements; interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; answering phones, entering attorney time, managing expense reimbursements, and heavy printing. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2016, Adobe Acrobat DC and DMS); document comparison, transcription and proofreading. Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. File Maintenance: Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Reports directly to the Associate Director of Support Services. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals. In addition, works in a team situation with Legal Secretaries to most effectively and efficiently meet Firm/client needs. Qualifications: Must have high school diploma. Associate degree preferred. Must have 5+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with typing speed of 55+ WPM required. Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Ability to adapt to challenging work styles with poise, tact and diplomacy, and a high level of interpersonal skills to handle sensitive and confidential matters. This professional must be extremely detail-oriented, able to manage competing priorities and deadlines, and anticipate the needs of the assignment and respond accordingly. A self-starter with strong critical thinking skills and a flexible schedule are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # ULER705775


Legal Secretary The candidate responsibilities include: Assist attorneys with daily time entries; Create and submit expense reports; Process invoices; Respond to docket and stat Bar items; Schedule and coordinate meetings, appointments and travel arrangements; Answer and manage incoming calls; Draft routine correspondence and prepare documents and forms for attorney review; Provide general administrative and clerical support including mailing, scanning, faxing and copying. Other special projects as needed The candidate should have 3-5 years experience. Must be able to manage heavy administrative tasks on a daily basis, including meeting strict deadlines. Candidates must be detail oriented, have strong problem-solving, organizational, written and oral communication skills. Proficiency with Microsoft Office required. IP patent prosecution and/or litigation experience a plus. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary (workers\' Compensation)

Title : Legal Secretary (workers\' Compensation)

Location : Illinois - Chicago
Refer to Job # EMOS705528


Legal Secretary (Workers' Compensation) The candidate will support attorneys with a busy practice with emphasis on workers' compensation litigation. Must have 2+ years of prior legal secretary experience supporting civil litigators in a high-volume, fast-paced law firm environment. IL State and Federal Court filing including E-Filing experience required. Must have strong computer skills including, MS Word, Power Point, Outlook and Excel. Requires critical thinking skills, superior communication and organizational skills, decisive judgment and the ability to work with minimal supervision. Should have High School Diploma or its equivalent. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary / Assistant

Title : Litigation Legal Secretary / Assistant

Location : Illinois - Chicago
Refer to Job # CYVF705369


Litigation Legal Secretary / Assistant The candidate should preferably have experience. Tasks will include preparation and organization of court filings, processing of written discovery and incoming calls, and overall maintenance of attorneys' schedules. Proficiency in typing and legal terminology required, and working knowledge of Office365, NetDocuments and Bill4Time billing software preferable. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # RDNH705332


Litigation Legal Secretary Duties: Create and edit documents, correspondence, briefs, subpoenas and answers to complaints. Prepare Notice of Filings, Motions, Certificates of Insurance. ECF, State and Federal Court Filings. Creation of a TOC and a TOA. Input attorney time entries. Calendaring with Outlook. Arrange meetings and depositions. Make travel arrangements and prepare travel itineraries. Process new business intake and expense forms. Organize and maintain files. Process mail, faxes, scanning and copying. Qualifications: 10 years' experience with strong litigation skills. Experience generating table of contents and table of authorities required. Working knowledge of various courts and filing requirements in Illinois. Fast typing speed. Outstanding Microsoft Office software skills. iManage or similar program experience required. Ability to maintain confidentiality and interact professionally with all levels of management, staff and clients. Excellent oral and written communication skills. Strong organization skills. Ability to multi-task and be able to work independently as well as part of a team. Legal 10 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary Trainee

Title : Legal Secretary Trainee

Location : Illinois - Chicago
Refer to Job # NABX705057


Legal Secretary Trainee The candidate will attain on-the-job training by working on delegated tasks while becoming acclimated to the Firm s administrative functions and culture. Will develop an incumbent s administrative and technical skills with the expectation that participant s will move into Legal Secretarial positions supporting a team of legal professionals upon completion of the Program. Should have 2+ years of experience, preferably in a legal or corporate environment. Typing speed of 45+ words per minute and experience using Microsoft Office Suite are required. Must have high school diploma, associate degree preferred. Must possess excellent communication and organizational skills, a customer service orientation, a proactive work ethic, attention to detail and flexibility for overtime. Should have 3+ years of secretarial/office experience who wish to learn the skills necessary to become a Legal Secretary. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # VLZU705127


Legal Secretary The candidate will assist lawyers. Should be familiar with litigation work, court rules, and e-filing. Must have 3 years experience as a legal secretary in fast paced law firm environment with multiple attorney assignments. Litigation experience required and specialty area experience required as appropriate to position. Should have High School Diploma. Some college preferred or legal secretarial school. Should have familiarity with and knowledge of court systems, court filing procedures and requirements. Must have Knowledge of applicable deadline/cut off dates for trial, discovery etc. Snh skill to utilize office machines such as photocopy, fax, computer, Equitrac, telephone switchboard. Must have advanced computer skills for word processing and related computer applications. Should have ability to report for work as scheduled and in a timely manner. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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