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Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : Illinois - Chicago
Refer to Job # TZHD710163

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Legal Secretary - Intellectual Property The candidate will be answering incoming and placing outgoing calls. Will be creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software. Organizing and maintaining all correspondence and documents using the relevant / local document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been saved as necessary. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firm s travel provider and assisting with processing the related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup legal support during periods of annual or personal leave. Performing other relevant duties as directed by the immediate supervisor, including Practice Area Leader / Coordinator or Department Head administrative work, practice development initiatives, and project work. Working occasional overtime as required by practice / business needs. The candidate should have prior experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers. Must have high proficiency in the use of Word, Outlook, Excel, and PowerPoint. Typing speed of 65+ wpm essential. Previous experience with Elite, Legal Key, and document management systems or comparable software would be an advantage. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # EWML710174


Legal Secretary The candidate will assist attorneys with insurance defense litigation matters. High School Diploma or its equivalent is required. Must have 3+ years of prior legal secretary experience supporting defense litigators. Strong working knowledge of area of specialization is preferred (workers' compensation, insurance defense). IL State filing including E-Filing experience is required. Must be proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # XCJH709967


Legal Secretary The candidate's duties include: telephone answering, filing, typing, and receptionist duties; court filings and other errands; meetings and telephone conferences with clients, court personnel, attorneys, and others; review, analysis, organization and indexing of discovery and other documents; assist with preparation of correspondence, pleadings, discovery responses, and other documentation; and assist with preparation of documents and exhibits for meetings, negotiations, depositions, hearings, and trials. Should have fast and accurate keyboarding and computer skills, excellent interpersonal communication skills and ability to work independently and with others, and be able to meet objectives in a deadline driven environment. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Executive Legal Secretary

Title : Executive Legal Secretary

Location : Illinois - Chicago
Refer to Job # RWOP709918


Executive Legal Secretary The candidate will provide high-level support to the Partner-in-Charge of the Firm with an active litigation practice in the areas of health care and medical malpractice. Support additional attorneys in a well-balanced assignment. Utilize strong organizational and communication skills as well as attention to detail to assure projects and assignments are completed accurately, efficiently and productively. Compile information and prepares reports and correspondence based on verbal instructions and perform research on various administrative subject matters. Handle highly-sensitive information with discretion and diplomacy related to legal, business, financial and administrative matters and maintain client and firm confidentiality at all times. Maintain calendar/meeting schedule including related document preparation and meeting setups. Type, edit and file (and at times composes) correspondence, administrative reports, pleadings and other documents. Open new files, checks conflicts of interest and maintains client and administrative files. Handle time entry and billing, working closely with billing and collections personnel. The candidate must have 5+ years of litigation experience at a national law firm in the practice areas of health care and medical malpractice including thorough knowledge of courts and processes, a strong comfort level handling e-filing, and 2+ years of experience supporting a partner with administrative management responsibility within a national law firm. Should be proficient in relevant software programs including Microsoft Office 2010 (Word, Outlook, Excel and PowerPoint). Experience with iManage, e-Time, Intapp Open and Chrome River. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # MCDL709392


Legal Secretary - Litigation The candidate must have 2-5 years of experience supporting 3-4 attorneys. Proficiency in Adobe and Microsoft Office Products a prerequisite. Closing Date: 2018-02-22 Legal 2 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # FRQD709183


Legal Secretary The candidate will be responsible for providing secretarial and administrative support to attorneys and other specialized assistance to administrative personnel. Should have strong written and oral communication skills; strong scheduling skills; ability to interact with clients; strong technology skills including ability to learn new databases, perform research on the internet; and to perform functions associated with administrative tasks including time and expenses; travel; ability to assist in document management for cases; excellent litigation skills. Must have High school diploma. Some college or degree is preferred. Should have expertise in Windows and MS Office applications. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # KVJC709214

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary Duties: Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments. Provide legal and non-legal administrative support to attorneys and clients. Request drawings from draftsman for review and revision and obtain copies of patents. Maintain dockets on a regular schedule and send reminders to attorneys as necessary. Process intake of new clients; create client files; search and print reports. Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices. Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering. Organize and maintain files. Organize and maintain contacts and calendar. Manage phones including: incoming calls, messaging, transfers and conference calls. Schedule travel; process expense reports, check requests and business development activity. Enter and release time for timekeepers; print reports as requested. Requirements: Bachelor's Degree preferred. 5+ years experience working as an IP Prosecution legal secretary and 3 years in a professional services environment. Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents. Proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI. Strong attention to detail. Professional interpersonal communication skills, both verbal and non-verbal. Excellent teamwork and collaboration skills. Self-motivated and able to effectively utilize time and resources. Client service/customer satisfaction oriented. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # TXYN709029


Legal Secretary The candidate will uses word processing and document management software to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Will be responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings from digital device and records of conferences and meetings. Must be able to perform conference calls, coordinates and schedules travel arrangements for attorneys and maintenance of calendars. Must be comfortable Interacting with various departments around the office for possible legal support to assignments, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers) Docketing/ Calendar Court Services; etc. Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Document Management System. Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : Illinois - Chicago
Refer to Job # XFQB708802


Legal Secretary - Litigation Duties: Under general supervision, assists litigation attorneys and other legal staff by providing secretarial and administrative support, which includes; preparing court documents for filing, transcription of dictation, coordination of schedules and calendars, scheduling depositions, client contact, e-filing, and trial preparation. Collaboratively works with Claim, Claim Legal, and other CNA business units to produce desired results in the handling of CNA Commercial Lines and Global Specialty Lines matters. Handles all aspects of document preparation. May draft, prepare and distribute legal correspondence and memos under management/attorney direction. Files documents timely and appropriately with courts and other parties. Collaboratively assist in gathering and organizing exhibits, documents, trial data and other materials in response to subpoenas, discovery requests, interrogatories, motions for summary judgment etc. Accountable for organizing and maintaining all files (electronic, paper and other) and legal archives. Schedules and coordinates attorney and case load calendars. May perform additional duties as assigned. Qualifications: Associates degree with course work or applicable certifications preferred or equivalent experience. 4+ years' experience in a related legal administrative environment. In-depth knowledge of legal terminology, procedures and practices as well as overall general knowledge of the insurance industry and the business units. Excellent internal/external customer interactive skills. Strong computer skills including Microsoft Office suite and other business related software systems. Excellent organizational skills including ability to prioritize and coordinate multiple tasks. Excellent written and verbal communication skills including professional phone etiquette and the ability to draft complex written correspondence. Acts with a sense of urgency to advance priorities of the organization. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Practice Assistant / Legal Secretary

Title : Legal Practice Assistant / Legal Secretary

Location : Illinois - Chicago
Refer to Job # BDNZ708803


Legal Practice Assistant / Legal Secretary Duties: Manage and maintain lawyers schedules and calendars. Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials. Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship. Maintain lawyers contacts in Outlook and InterAction with accurate contact information and notes. Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day). Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested. Draft routine correspondence, forms, etc. Assist lawyers with Marketing and Business Development functions to include: Access marketing materials (lawyers biographies, brochures, practices at a glance) Print, collate and bind materials for use in meetings, pitches and proposals Coordinate updates to lawyers biographies Undertake internet research for lawyers business development as directed by lawyer(s) Open new clients and matters following Records Department procedures. Prepare conflict of interest forms. Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements. Maintain client, administrative and personal filing (personal taxes; civic/charitable) for lawyers following established procedures. Prepare files using Legal Key procedures and maintain appropriate records for on and off site storage. Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings. Track, organize and process SumTotal reports, reimbursements and check requests. Maintain CLE records for lawyers. Perform other related duties as required and assigned. Requirements: College degree preferred. Preferred work experience as an executive, administrative or project assistant. Preferred typing speed of 65+ wpm. Adapts to changes in work environment and manages competing demands. Strong technical, organizational and administrative skills. Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; and makes timely decisions. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as proficiency in formatting documents using Styles. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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