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22 matches | 1 - 10 displayed 
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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # UVUL727970


Seeking Legal Secretary with 2-5 years' experience in industry. Candidate will work for Tort Litigation firm. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # XFQT728015


Legal Secretary The candidate will support 4 lawyers in finance and litigation so a wide range of skills and experience is important. The individual will need to be proficient in Microsoft Office products, including Office 2013 and have a minimum of three years secretarial or related office experience in a law firm or legal department. Will: Create and/or edits legal documents from handwritten, typed drafts or electronic sources. Answer telephones and covers for others during work day. Assist with client matters (as appropriate) through telephone and e-mail. Keep records of lawyers time and expenses for submission to Accounting. Maintain work calendars by scheduling appointments, conference calls, docketing, and other meetings. Prepare travel arrangements. General office duties, such as preparing copies, printing, organizing workspaces, maintaining supplies, etc. Organize and maintain extensive sets of files, both paper and electronic. Qualifications: High School (or equivalent) required; college given preference. 3 years experience in secretarial field; preference given to legal experience. Advanced knowledge and understanding of Civil Procedure, Discovery, local court rules and procedures (specifically, Cook County) is preferred. Experience with electronic filing in both state and federal court, and docketing, is preferred. Ability to meet and manage multiple deadlines. Advanced knowledge of Microsoft Word. Experience with Power Point and Excel. Excellent grammar and spelling skills. Ability to use transcription equipment a plus. Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multi-task, and have the ability to move from one project to another. An aptitude to interface with lawyers, clients and staff. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Practice Assistant/Legal Secretary

Title : Practice Assistant/Legal Secretary

Location : Illinois - Chicago
Refer to Job # ZWTT727594


Practice Assistant/Legal Secretary Duties: Support attorneys in both Health Care and Business Securities Litigation practices. Support includes assisting attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects. Prepares legal documents and correspondence from draft. Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence. Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures. Prepare and submit expenses and invoices for payment and submit check requests as needed. Enter attorneys time into time management system accurately and as needed; verify client/matter numbers and practice codes. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. Qualifications: High school diploma or GED (Bachelor's degree preferred) and 3-5 years of litigation assistant experience or an equivalent combination of education and experience. Excellent planning and organizational skills. Experience e-filing in both state and federal courts is a must. Proficient in Microsoft Office 2013, Outlook and Elite/Intapp (or other comparable time and billing software). Must be highly organized and a self-starter. Experience working in both litigation and corporate practice groups and be proficient in Microsoft Office 2013. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Illinois - Chicago
Refer to Job # TCPQ727151


Corporate Legal Secretary The candidate responsibilities will include managing busy calendars, coordinating meetings and travel arrangements; interfacing with clients, new business intake; and providing administrative support, including answering phones, entering attorney time, managing expense reimbursements. revising and formatting legal documents, document comparison, transcription and proofreading, answering phones, entering attorney time, and managing expense reimbursements, and any other secretarial duties as assigned. Document Preparation using word processing and document management software (Microsoft Office 2016, including PowerPoint and Excel, and NetDocs Document Management System, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Assist with all closing matters: attend to closing materials such as distribution of documents, preparation and organization of documents and preparation of signature packets, preparation and organization of materials for shipment, preparation of indexes and labels, stock certificates and legends, deliver and pick up documents to and from various clients and law firms. In preparation for a closing: fill out foreign qualification applications, apply for Employer Identification Numbers from the IRS; prepare stock certificates and update ledgers. Keep track of all relevant documents and signature pages for the Attorneys and/or Paralegals; compile consents and secretary certificates. Prepare and complete UCC search requests and compile information into lien summaries; prepare UCC termination statements. General Corporate Housekeeping, e.g. maintenance of corporate minute books, franchise tax filings, data base updates for subscription booklets. Proofread, duplicate and scan documents to PDF and save to DMS. Conduct research on the internet. Must have a Bachelor s degree and have 3-5 years of experience as a corporate secretary in a law office environment. Must also possess a strong interest in the legal profession and corporate law. Excellent communication skills are necessary. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # AQFI726715


Legal Secretary Responsibilities: Manage a complex calendar using a high level of tact and integrity. Review and prioritize all client and other communications including emails and phone calls. Handle administrative confidential/sensitive firm and/or client information. Document preparation, editing, file maintenance and client billing. Make complex travel arrangements including air, hotel, etc. Coordination of internal and external meetings, including room reservation, catering, etc. Coordinating, preparing and reconciling expenses using Chrome River expense system. Organize documents for filing using FileTrail records system. Producing accurate documents and general correspondence in a timely matter. General follow-up in order to effectively meet deadlines and commitments. Work in a teaming environment with other secretaries. Other duties may be assigned to fully meet the requirements of the position. Qualifications: 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting or financial services firm preferred. High level of administrative and organizational skills, including excellent verbal and written communications skills. Strong knowledge of MS Office, including Word, Excel and PowerPoint. Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects. High level of integrity required for handling confidential and sensitive information. Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively. Punctual and reliable with a close attention to detail. Ability to interface effectively and diplomatically with partners and legal secretaries across the firm. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Plaintiffs Personal Injury Legal Secretary

Title : Plaintiffs Personal Injury Legal Secretary

Location : Illinois - Chicago
Refer to Job # CXCM726321


Plaintiff's Personal Injury Legal Secretary The candidate will work closely with senior partner. Will handle high volume caseload and be familiar with all states of litigation from pre-suit through trial. Should have 3+ years of experience working in a Personal Injury Law Firm. Must be familiar with court rules and procedures, e-filing including Cook County, collar counties and federal court. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Administrative Assistant

Title : Legal Secretary / Administrative Assistant

Location : Illinois - Chicago
Refer to Job # WTCC726372


Legal Secretary / Administrative Assistant The candidate will provide administrative and secretarial support to assigned attorneys. Will Perform administrative duties, including proofreading and editing all materials for extreme accuracy and clarity. Should have 2+ years of experience. Proficient in the use of Microsoft Word, Outlook. Will train in Longbow Case Management system is needed. E-filing knowledge in preparation to file all types of discovery requests, responses to opposing counsel, and motion is needed. Knowledge of legal documents and terminology is essential. Knowledge of civil litigation procedures are needed. Knowledge of worker compensation procedures are needed. Excellent writing and communication skills are needed. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # NODI726386


Litigation Legal Secretary Responsibilities: Word processing, filing, E-filing of cases, billing, time entry, telephone answering, faxing, scheduling meetings and conference rooms, making travel arrangements, submitting expense reports, calendar maintenance and handling daily mail. Also responsible for assuring correct information is included in various databases including client/matter numbers, name, address lists and marketing mailing list. All legal secretaries are assigned to a secretarial team which requires that they work as team players, assist with overflow and backup work, maintain a good rapport with service departments and follow procedures and guidelines set by such departments. Completing (or arrange for completion of) all word processing work including, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, deeds, leases, tax returns, benefit plans, and other such documents specific to the timekeepers area of practice. Such work may be from hand-written copy, dictaphone, dictation or edited typed work product. Submitting word processing jobs to Business Center with accurately prepared transmittal. Proofreading of all work, including reading documents for content and context. Submission of conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Proficiency in all Microsoft Office suite software applications to include Word, PowerPoint, Outlook and Excel. Duplicating documents, books and other papers as needed. Inputting appropriate duplicating billing information and completing duplicating exception reports. Submitting large duplicating jobs to the Duplicating Department. Accurate preparation of duplicating transmittal sheets. Preparing and maintaining temporary and permanent client and office files and chronological daily letter and memo files. Maintaining up-to-date, orderly file indexes for legal documents. Maintaining up-to-date permanent file record book. Providing complete and accurate information to Records Clerks assisting with file preparation. Answering and screening of routine telephone calls. Posting accurate daily attorney time entries to the accounting system. Maintaining a file of daily DTE reports. Preparing client billings and maintaining attorneys files containing statements and related billing data. Reviewing Detailed Billing Reports. Working with Billing Department to resolve billing problems and efficiently processing final billing statements and letters. Maintaining accurate and up-to-date databases such as name/address list, client/matter numbers, and marketing databases such as the firm s global CRM system (Microsoft Dynamics CRM). Scheduling meetings, arranging for conference rooms and making meal arrangements. Scheduling outside vendor services such as court reporters or expert witnesses. Coordinating timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc. Greeting clients and providing assistance when needed. Making travel arrangements, including transportation, automobile rentals and hotel reservations. Preparing and submitting proper expense reports to the Accounting Department. Assisting as a backup replacement secretary for other timekeepers when assigned primary secretaries are not available. Assisting other secretaries with overflow work. Performing other related duties required based upon the unique practice of the attorney, such as, but not limited to, PGL administrative work, practice development initiatives, committee project work, and Board of Directors responsibilities. In addition, a limited amount of secretarial work for personal matters of the attorney is to be expected if time is available. Depending upon practice groups assigned, the following may also be required: electronic filing, docketing, preparation of closing binders, filing of emails in e-folders, maintenance of e-rooms, preparation of tax forms, etc. Other duties and responsibilities as assigned. Requirements: High School diploma or its equivalent. Certificate or Degree from a Business School is preferred. 3+ years' legal secretarial, executive secretarial or secretarial administrative assistant experience. Strong secretarial skills including typing, proofreading, spelling, grammar and math. Knowledge of PC and Windows applications. Experience processing client bills is a must. Must be able to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines. An ability to be a self-starter and take the initiative in handling projects and anticipating what needs to be done. An ability to understand and follow specific and detailed instructions. Must display a professional manner with clients, attorneys, paralegals and other staff members. Must be able to make productive use of working hours and exhibit strong time and priority management skills. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # JYUG726389


Legal Secretary Candidate will provide administrative support to lawyers in a highly collaborative working environment. Will include: Manage a complex calendar using a high level of tact and integrity. Review and prioritize all client and other communications including emails and phone calls. Handle administrative confidential/sensitive firm and/or client information. Document preparation, editing, file maintenance and client billing. Make complex travel arrangements including air, hotel, etc. Coordination of internal and external meetings, including room reservation, catering, etc. Coordinating, preparing and reconciling expenses using Chrome River expense system. Organize documents for filing using FileTrail records system. Producing accurate documents and general correspondence in a timely matter. General follow-up in order to effectively meet deadlines and commitments. Work in a teaming environment with other secretaries. Other duties may be assigned to fully meet the requirements of the position. Qualifications: 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting or financial services firm preferred. High level of administrative and organizational skills, including excellent verbal and written communications skills. Strong knowledge of MS Office, including Word, Excel and PowerPoint. Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects. High level of integrity required for handling confidential and sensitive information. Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively. Punctual and reliable with a close attention to detail. Ability to interface effectively and diplomatically with partners and legal secretaries across the firm. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # DLAD726038


Legal Secretary Duties: Responsible for providing secretarial and administrative support to attorneys and other specialized assistance to administrative personnel. Perform research on the internet; and to perform functions associated with administrative tasks including time and expenses; assist in document management for cases. Qualifications: High school diploma required. Some college or degree preferred. Expertise in Windows and MS Office applications. Strong organizational, time management and attention to detail skills. Ability to meet deadlines and respond to changing priorities. Strong written and oral communication skills; strong scheduling skills; ability to interact with clients; strong technology skills including ability to learn new databases; and excellent litigation skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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