Legal Secretary - Litigation in Houston Heights, TX| LawFirmStaff

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Title : Legal Secretary - Litigation

Location : Texas - Houston
Refer to Job # RPJZ720371


Legal Secretary - Litigation The candidate will be responsible for the accurate completion of work assigned by multiple timekeepers. Responsibilities include word processing, filing, E-filing of cases, billing, time entry, telephone answering, faxing, scheduling meetings and conference rooms, making travel arrangements, submitting expense reports, calendar maintenance and handling daily mail. Also responsible for assuring correct information is included in various databases including client/matter numbers, name, address lists and marketing mailing list. Completing (or arrange for completion of) all word processing work including, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, deeds, leases, tax returns, benefit plans, and other such documents specific to the timekeepers area of practice. Such work may be from hand-written copy, dictaphone, dictation or edited typed work product. Submitting word processing jobs to Business Center with accurately prepared transmittal. Proofreading of all work, including reading documents for content and context. Submission of conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Duplicating documents, books and other papers as needed. Inputting appropriate duplicating billing information and completing duplicating exception reports. Submitting large duplicating jobs to the Duplicating Department. Accurate preparation of duplicating transmittal sheets. Preparing and maintaining temporary and permanent client and office files and chronological daily letter and memo files. Maintaining up-to-date, orderly file indexes for legal documents. Maintaining up-to-date permanent file record book. Providing complete and accurate information to Records Clerks assisting with file preparation. Answering and screening of routine telephone calls. Posting accurate daily attorney time entries to the accounting system. Maintaining a file of daily DTE reports. Preparing client billings and maintaining attorneys files containing statements and related billing data. Reviewing Detailed Billing Reports. Working with Billing Department to resolve billing problems and efficiently processing final billing statements and letters. Maintaining accurate and up-to-date databases such as name/address list, client/matter numbers, and marketing databases such as the firm s global CRM system (Microsoft Dynamics CRM). Scheduling meetings, arranging for conference rooms and making meal arrangements. Scheduling outside vendor services such as court reporters or expert witnesses. Coordinating timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc. Greeting clients and providing assistance when needed. Preparing and submitting proper expense reports to the Accounting Department. Assisting as a backup replacement secretary for other timekeepers when assigned primary secretaries are not available. Assisting other secretaries with overflow work. Performing other related duties required based upon the unique practice of the attorney, such as, PGL administrative work, practice development initiatives, committee project work, and Board of Directors responsibilities. Depending upon practice groups assigned, the following may also be required: electronic filing, docketing, preparation of closing binders, filing of emails in e-folders, maintenance of e-rooms, preparation of tax forms, etc. The candidate must have High School diploma or its equivalent. Certificate or Degree from a Business School is preferred. Should have 3 years legal secretarial, executive secretarial or secretarial administrative assistant experience. Strong secretarial skills including typing, proofreading, spelling, grammar and math is must. Knowledge of PC and Windows applications is needed. Experience processing client bills is a must. Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc is essential.
 
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