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Title : Patent Legal Secretary

Location : California - San Diego
Refer to Job # CNHA785302

Patent Legal Secretary Duties: Drafts, edits, and files court documents and related correspondence. Handles time entry and billing for assigned attorney(s) and paralegal(s). Resolves billing disputes between client and Accounting. Prepares cover letter for invoices. Processes new client information in Client Information Management System . Maintains files on a regular basis as required by attorney(s), Practice Group, and Firm procedures. Sends files and records off-site when appropriate. Maintains and updates attorney(s) calendar; enter contacts into InterAction on behalf of attorney(s). Coordinates travel arrangements and processes expense reports. Coordinates in-house meetings and assists as necessary. Opens mail and date stamps, when appropriate. Answers and handles all incoming phone calls in a professional manner. RSVP attorney(s) for seminars and conferences. Maintains open communication with attorney(s) at all times. Assists attorney(s) and paralegal(s) with preparation and prosecution of patent, trademark and copyright applications. Reports the Notice of Assignment Recordation to the client. Calendars docket Non-Provisional and Foreign Filing due dates; send reminder letters regarding upcoming non-provisional and foreign filing due dates. Prepares transmittal documents, including Application Data Sheet (ADS), Transmittal letters and fee transmittals. Prepares declaration documents, power of attorney and assignment documents. Maintains and organizes USPTO/client correspondence. Tracks patents/applications in PAIR at attorney request. E-file applications via EFS-web. Prepares IDS (Information Disclosure Statement) based on the background of the invention. Prepares IDS based on any search reports in a related PCT application. Prepares filing receipt reporting letter. Calendars docket due dates for response to Election/Restriction Requirement and Office Actions, as requested by attorney. Prepares shell documents for the Response to the Election/Restriction requirement, Office Actions, foreign correspondence to respond to Office Actions; prepares any extensions of time when responding to an Election/Restriction Requirement. Prepares draft letters reporting Office Action when received for attorney review and revision. Prepares shell documents for the Response to the Office Action. Prepares Notice of Appeals, when warranted and Appeal Brief Shell. Prepares draft letters reporting Notice of Allowance and Issue Fee due for attorney review and revision; prepare issue fee for payment. Prepares draft letters reporting Issued Letters Patent. Proofreads all correspondences, patent cover pages and claims. Obtains file histories of issued patents or published applications via PAIR. Qualifications: High School graduate; College degree preferred. A minimum of 3 years patent prosecution legal secretary experience. Large law firm experience is a plus. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, FileSite or other document management software, Aderant or other time entry software, Change Pro or other change tracking software. Proficient in Visio is highly desirable.

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