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Executive Assistant/Legal Secretary

Title : Executive Assistant/Legal Secretary

Location : California - San Diego
Refer to Job # IUXM718306

This large, rapidly growing, full-service law firm is making big strides in the global realm of telecommunications, e-commerce and dot coms in addition to having a very notable practice in international commerce, corporate and contract litigation. It is located in the Pacific Northwest with branches in the West and in Washington DC. Associates are encouraged to pursue community involvement to enhance their well-rounded approach to law and life. Billable hours credit is given for Pro Bono work, and the firm's hours requirements are very reasonable. Strong mentoring and training programs are present.
Executive Assistant/Legal Secretary The candidate should have 5+ years experience. The position assists partner and associate attorneys with busy legal practices focused on corporate transactions in exciting industries, extensive business development activities, and practice management responsibilities. The ideal candidate will be an innovative and strategic problem solver, prepared to join a dynamic team environment. Responsibilities and required competencies include: preparation and revision of legal documents, including agreements and correspondence; calendar management; coordination of travel and meeting arrangements; marketing and business development support; preparation of expense reports. Experience with legal invoicing and time entry management is a plus; proficiency in electronic document and file management systems is key; exceptional level of communication with clients and attorneys is expected. Strong knowledge of MS Word, Outlook, Excel, and PowerPoint. Excellent grammar and proofreading skills are also essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation (IP)

Title : Legal Secretary - Litigation (IP)

Location : California - San Diego
Refer to Job # HOCJ717603


Legal Secretary - Litigation (IP) Duties: Responsible for providing secretarial and administrative support to attorneys, paralegals and other administrative personnel. Responsibilities include preparing legal documents for filing with various courts, in various jurisdictions; handle completed work, telephone calls and conference calls to/from attorneys, clients and staff; process mail; prepare and process new client matter reports, time sheets and expense reports; schedule and coordinate conferences, meetings and appointments; coordinate travel arrangements; manage work flow; provide assistance to visitors, summer associates and attorneys whose secretaries are absent and accept overflow work from other secretaries. Qualifications: Four-year college degree preferred. 5+ years of experience as a Litigation Legal Secretary. California state and federal court experience. Complex litigation and trial preparation experience. Experience in Intellectual Property preferred. Strong calendaring and proof reading skills. Strong communication and organizational skills. Ability to meet deadlines and respond to changing priorities. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Corporate / Transactional Legal Secretary

Title : Corporate / Transactional Legal Secretary

Location : California - San Diego
Refer to Job # EHJI717122

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
Corporate / Transactional Legal Secretary The candidate will format, input, edit, retrieve, copy, scan, and transmit legal documents. Manage Outlook calendar of all appointments, conferences and meetings. Daily review and prioritization of client correspondence and communications. Schedule conference calls and on-site/off-site meetings. Arrange and coordinate travel arrangements. Maintain client confidence by keeping client/attorney information confidential. The candidate should preferably have excellent technical, organizational and administrative skills as well as strong interpersonal relationship skills. Must be able to handle multiple projects and changing priorities on a busy 4-1 desk assignment. Experience in a wide variety of corporate and general business transactional matters is required. Proficiency in Windows 10 and Microsoft Office Suite 2016, experience working with a document management system, advanced working knowledge of Outlook, Word, Excel, Adobe Acrobat, and a typing speed of 75+ wpm. Excellent spelling, grammar, punctuation, oral/written communication skills are required. Must have the ability to learn new skills and systems quickly. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # XWVQ716167

One of our favorite firm, this large Atlanta shop has successfully remained profitable and vibrant despite a committment to keeping billable hour requirements to an absolute minimum. These Atlanta offices are sleek and filled with impressive art, surrounding the busy full service group. Especially well known for some impressive labor and employment attorneys, as well as a burgeoning antitrust practice, we highly recommend this firm.
Legal Secretary Duties: Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision. Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures. Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers. Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks. May bill time as deemed appropriate by the supervising lawyer. Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions. Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust. Occasional overtime may be required. Qualifications: 5+ years' experience working in a law firm environment administrative support role as well as some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Demonstrates strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court. Demonstrates outstanding communication skills with the ability to work professionally with lawyers, staff and clients. Strong knowledge of Microsoft Office Suite products including Word, Excel and Powerpoint as determined by the specific position. Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines. Demonstrates a desire to learn and grow and to actively seek continuous improvement in processes and procedures. Demonstrates the ability to work with minimal supervision exercising good judgment and decision making. Demonstrates the ability to communicate ideas or positions in a professional manner promoting teamwork and a commitment to outstanding customer service. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Diego
Refer to Job # IQLY715688


Litigation Legal Secretary The candidate will assist three (3) attorneys and must have 3-5 years of experience in a law firm. Advanced computer and e-filing abilities in California and Nevada State Court(s) and Federal Court(s) are mandatory. The Legal Secretary will be required to perform all administrative duties for all attorneys. Should have experience in assisting attorneys and paralegals in preparation of legal documents. Must have experience in drafting, revising and proofreading legal documents. Should have knowledge in maintaining client files and documents in physical and electronic files. Must have the ability to be able to take dictation. Must be able to maintain attorney(s) appointments/calendar. Must be able to calendar all court due dates/deadlines. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # SHQF714952


Legal Secretary The candidate will be assisting attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm. Will be preparing legal documents and correspondence. Saving documents and emails to the iManage system in accordance with firm policy. Scheduling depositions, meetings, and other calendar commitments in CompuLaw. Making travel arrangements and processing expense reports. Entering billable and non-billable time for approved timekeepers. Processing client disbursements. Organizing and maintaining case files. Answering incoming telephone calls, screening calls, and redirecting callers as necessary. Supporting overall firm administrative needs by assisting team members where needed. Should preferably have 3-5 years of experience. Litigation experience a must (product liability experience preferred). Must be proficient typing skills in both speed and accuracy. Transcription experience essential. Secretarial skills certification preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Family Law Legal Secretary

Title : Family Law Legal Secretary

Location : California - San Diego
Refer to Job # KLSI714745


Family Law Legal Secretary The candidate will provide administrative support to several attorneys and paralegals. Handle client intake-phone calls and e-mails for attorneys as needed. Calendaring client meetings, court hearings, other matters. Handling relevant correspondence, legal documents, transmittal letters, managing pleadings for mediation and hearings. Effectively communicate schedules and important dates to clients, and send reminders to all involved parties. Coordinate with billing and financial departments for check processing with clients and third-party entities. Assist with general clerical duties including answering the phone, filing, photocopying, faxing, and mailing as needed. The candidate should desirably have college degree. Must have 3-5 years of experience in family law practice. Experience with local rules, California Rules of Court, and court filing procedures preferred. Extensive experience with calendaring required. Familiarity with the judicial council forms essential. Professional proficiency in Microsoft Office Suite (Word, Excel, Outlook, Essential Forms, and Online Court access. Familiarity with TimeSlips a plus. Ability to prioritize workloads with changing priorities. Ability to multitask and support multiple attorneys with various caseloads. Excellent organizational, interpersonal and communication skills are must. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # LLBU713595


Seeking Legal Secretary with 5+ years of litigation experience. Candidate must have: Strong knowledge of court rules & filing procedures (including e-filing) in both state & federal courts; Strong client communications; Ability to multi-task and take initiative on projects with little supervision; Excellent word processing skills; Accurate and efficient keyboarding skills, to include transcription of dictations; Excellent writing, grammar, proofreading skills and overall attention to detail; Strong calendaring skills; Well organized and able to prioritize in a fast paced environment; Ability to work independently and cooperatively supporting multiple shareholders and associates; Must be able to multi-task, possess excellent communication skills (written and oral) and be able to work in a team environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # FYHM713109


Legal Secretary Candidate will work for 2 attorneys. Must have 3+ years of experience. Must be detail oriented and a true team player, have strong organizational skills, be able to prioritize projects effectively. Proficiency with Word, Word Perfect, Calendaring and typing 70+ words/minute necessary. Also, must have a working knowledge of Local, State and Federal Court Rules. Will only consider applicants with strong litigation experience. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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