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13 matches | 1 - 10 displayed 
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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # DGYB729393


Legal Secretary Responsibilities: Provide high-volume overall administrative assistance to multiple attorneys. Prepare and coordinate legal documents; serve, copy, and file documents with the court. Perform new client intake and assist in closing files. Calendar and confirm appointments. Prepare and finalize pre-bills. Provide backup coverage for the receptionist. File documents, sort and scan mail, and additional administrative duties as needed. Qualifications: Previous administrative office experience. Knowledge of business and real estate law (federal and state). Strong research, writing, and communication skills. Superior organizational skills and attention to detail. Experience with Microsoft Office. Typing speed of 60 wpm. Preferred Qualifications: 3+ years working in a law firm or office environment. Previous litigation experience. Knowledge of Federal and California Rules of Court. Experience with ProLaw and Lexis Advanced. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary-Litigation

Title : Legal Secretary-Litigation

Location : California - San Diego
Refer to Job # GLPW729222


Legal Secretary-Litigation The candidate will be answering telephone calls, new client intakes/interviews, tracking all incoming leads, calendaring litigation/discovery due dates, scheduling appointments, legal file maintenance, document file organization and indexing, ordering client records, drafting correspondence and legal documents, scanning and closing files, assisting attorneys and paralegal, and other staff members, and other various clerical duties. Must have 2+ years administrative/secretarial experience. Legal administrative and secretarial experience is a plus. Proficiency in multi-tasking, word processing, oral communication, reading, writing, and organizational skills necessary. Spanish language fluency or proficiency a plus. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # HWUX728771


Legal Secretary The candidate will serve in the preparation of legal documents, calendaring for attorneys, dealing with clients, word processing, assistance with administrative duties in the office as needed, including answering phones and filing. Should have 2+ years of recent legal secretarial experience. Must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Immigration)

Title : Legal Secretary (Immigration)

Location : California - San Diego
Refer to Job # DZLJ728540


Legal Secretary (Immigration) Responsibilities: Significant client contact in person, by telephone and by e-mail. Intake of new clients, preparing engagement letters and handling retainers. Scheduling consultations, appointments, etc. Maintaining and updating attorney calendars. Opening and scanning mail. Perform a variety of legal duties pertaining to existing and new employment-based cases, in collaboration with immigration attorneys. Assist in coordinating PERM applications for green card processing. Assist with gathering and completing immigration and non-immigration visa petitions (i.e., H, L, TN, E and O visas, adjustment of status applications, advance parole, employment authorization documents, consular processing, PERM, and others). Work with attorneys in gathering information and inputting information in employment- based immigration petitions, including l-140, l-130, l-485, l-864, l-765, G-325A, and other applications, as appropriate. Provide administration support to input, retrieve, update and delete information using online case management system and computerized databases. Communicate with USCIS and DOL about basic questions. Perform related work, as assigned. Qualifications: Bachelor Degree or a Paralegal Certificate preferred. 2+ years of Immigration law experience. Strong administrative skills and attention to detail. Professional appearance and professional communication with clients and co-workers. Knowledge of online case management systems for immigration law and entering data (preferably INSZoom). Knowledge of the most common employment-based immigration petitions and related evidentiary requirements, including preparation of petitions. Knowledge of PERM regulations and requirements. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Assistant

Title : Legal Secretary / Assistant

Location : California - San Diego
Refer to Job # XJQG727138


Legal Secretary / Assistant The candidate will join firm that handles a wide variety of real estate and business transactions and litigation. Will handle a variety of tasks. Assist attorneys with daily administrative tasks. Calendar and manage all court, litigation and related due dates. Coordinate attorney travel arrangements. Prepare legal documents such as complaints, answers, motions, discovery and correspondence, including reviewing and formatting. Schedule depositions, hearings, conference calls. Assist with deposition and trial preparation. File documents in State Courts. Assist with document management and file organization. Coordination of conference calls, communications with clients, reviewing, process and routing incoming mail. Communication with clients on all matters relating to cases. Work with multiple attorneys and prioritize time, work load and tasks from attorneys. Should have 3+ years of experience as a litigation legal assistant/secretary. Preferred experience in unlawful detainer actions. Must have solid understanding of CA civil litigation (state calendar deadlines and rules). Should have experience with State court filings process (One Legal). Must have experience with tracking time and billing practices. Should be high proficiency in MS Suite, specifically Word, PowerPoint and Outlook and Adobe Acrobat. Must preferably have experience in real estate and business litigation matters. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Real Estate Practice)

Title : Legal Secretary (Real Estate Practice)

Location : California - San Diego
Refer to Job # QPDH726732


Legal Secretary (Real Estate Practice) Duties: Draft and edit various real estate documents, such as purchase and sale contracts, leases, escrow instructions, letters of intent, exhibits and closing documents; collect and analyse information; prepare visuals. Transmit closing documents for signature; prepare closing files and binders. Provide administrative support to attorneys, paralegals and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents. Proofread all documents for accuracy and completeness. Maintain hard copy and electronic filing system (FileSite/iManage). At the request of the attorney or paralegal, order title searches through the insurance company and organize title documents. Answer attorneys phones; maintain attorneys calendars by scheduling conferences, teleconferences, and travel. Schedule meetings with internal and external participants, and arrange conference rooms. Input attorney time into timekeeping software. Coordinate monthly Elite billing process between Finance and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same. Support the New Client Intake process which includes conflict checking, matter details, and engagement letter preparation. Prepare Chrome River expense reimbursement reports for assigned attorneys and fee-earners. Provide assistance with keeping InterAction (the firm s client relationship management system) up to date, and produce reports as and when required. Maintain confidentiality of client and firm matters. Participate in educational opportunities. Qualifications: Bachelor degree strongly preferred. California Notary strongly preferred. 3+ years of experience supporting real estate attorneys in a law firm setting. General real estate practice knowledge. Knowledge of commercial and residential transactions. Extremely detail oriented. Ability to establish effective working relationships with colleagues. Familiarity with legal terminology pertinent to the area of assignment. Ability to prioritize and multitask effectively. Ability to work both as a team as well as independently. Self-motivated and goal focussed. Must possess strong technical skills, with solid knowledge of Microsoft Word, Excel, Outlook, PowerPoint as well as programs such as FileSite/iManage and Elite. Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Insurance Defense Civil Litigation Legal Secretary

Title : Insurance Defense Civil Litigation Legal Secretary

Location : California - San Diego
Refer to Job # GBYW726489


Insurance Defense Civil Litigation Legal Secretary The Candidate will be responsible for motivated, self-sufficient, experienced legal assistant with 3+ years of insurance defense civil litigation experience. Strong secretarial and computer skills - typing 60+ wpm (transcription required). Knowledge of State and Federal Civil Procedure and Court Rules. Experience with State and Federal filings (including e-filing). Calendaring. Strong skills editing and finalizing litigation documents. Ability to meet deadlines and deliver high quality work product. Exceptional written and verbal communication skills. Ability to keep up in a fast-paced work environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Diego
Refer to Job # MCAQ725745


Legal Secretary (2583) Duties: Provide high-level executive support to attorneys in the Intellectual Property (IP) practice. Monitoring client-specific dockets, maintaining soft docket for United States Patent and Trademark Office (USPTO) actions, review and accurately proofread documents from the USPTO; and report these documents directly to clients. Will be responsible for preparing and filing new utility, continuation, divisional, and U.S. National Phase applications; including any additional essential documents with the USPTO; preparing, forwarding to clients, and obtaining executed formal documents required to complete U.S. application process, including Powers of Attorney, Oath and Declarations, Assignments, and Formal Figures. Using USPTO and internet websites, the legal secretary will research and compile data on U.S. patent applications and patents for firm attorneys, client inquiries, and other IP team members. Will organize client meetings and Business Development seminars, enter attorney time, travel planning and expense reimbursements, maintain attorney calendars as well as maintaining paper and electronic patent files, filing emails to document management system (NetDocs), open new business matters, run conflict checks, prepare engagement letters; and coordinate intake and transfer of files with appropriate firm staff. The candidate should have a thorough knowledge of patent prosecution from application filing to issuance of patents; experience with generating formal USPTO documents, preparing shell responses, and e-filing applications and preparing reporting letters. A patent secretary must have the ability to manage highly sensitive information, 5+ years working in patent prosecution and a Bachelor's Degree is preferred. Must have high proficiency with Microsoft Office, including Outlook, Word and Excel, and Adobe Acrobat. Must have experience with patent docketing and document management databases as well as patent specific websites. Requires sustained attention to detail in all aspects of work, professional demeanor and effective interpersonal and communication skills. Should be able to communicate across all department levels including attorneys, patent agents, paralegals, Docketing, Accounting, New Business, and Records staff. Ability to work independently and to use time and resources effectively to meet all deadlines and have flexibility to work overtime. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Junior Legal Secretary

Title : Junior Legal Secretary

Location : California - San Diego
Refer to Job # JZSP725765


Junior Legal Secretary Candidate will support appellate practice group and its senior secretaries. Will work as a team to ensure tasks are timely and accurately completed and include preparation of forms for filing in the courts, putting documents (appendices) together (locating and managing pdfs within the electronic document management system) and filing documents through various courts' e-file systems. REQUIREMENTS: Graduation from high school and either one year experience in a comparable position in a law firm or similar professional environment. 1+ year of prior experience in a law firm or, in lieu of experience, a legal secretary certificate will be considered. Organized and detail-oriented individual with 1 year experience in a legal environment. Strong analytical and organizational skills, detail oriented, strong communication skills, work well under pressure, team player. Ability to multi-task, problem solver, comfort level in using a variety of software programs. Computer literate and ability to learn quickly. Positive attitude; strong work ethic, self-starter who requires little supervision and has a high level of initiative. Intermediate skills using MS Word, and comfortable with a variety of computer software programs. Highly organized, detail-oriented and self-motivated. Ability to work with minimal supervision. Type of 65 + wpm. Strong organizational skills, ability to work in a fast-paced environment. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Receptionist

Title : Legal Secretary/Receptionist

Location : California - San Diego
Refer to Job # KHLS725219


Seeking an experienced Legal Secretary/Receptionist. The candidate must have excellent computer, organizational and administrative skills; and have knowledge of state and local rules such as calendaring civil case deadlines etc. Excellent spelling, grammar, punctuation, and communication skills required. Must be familiar with Outlook, Word, and Adobe programs. Must be able to type at least 65 wpm. Overtime necessary on occasion. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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