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Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # WQPP823294

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary - Litigation Duties: Type, proofread, format, and edit correspondence, pleadings, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of both paper and electronic files to pdf format. Heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state, federal, and appellate levels and in many different venues. Open new client and new matter files. Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files. Organize and maintain binders for trials, working papers, and business development purposes. Schedule remote hearing appearances, appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls. Track litigation deadlines, provide deadlines to docketing, and confirm deadlines are docketed correctly. Answer, screen, and respond to phone calls. Open and route mail and email, attaching files and documents. Enter attorney time into the time-keeping program. Maintain and track CLE records for attorneys. Prepare and submit expense/reimbursement reports and vendor invoices. Process and edit prebills. Assist fellow secretaries and additional attorneys as needed. Expertly work with busy attorneys and handle a fast-paced desk with minimal supervision. Become a trusted collaborator with our attorneys to understand their practice and leverage resources to make administrative processes more efficient. See connections, anticipate needs beyond a to do list. Demonstrate intellectual curiosity; Have the ability and willingness to learn new programs and program updates. Be agile when faced with frequently changing needs, which will require prioritizing tasks, tracking competing deadlines, and communicating at a high level with an exceptional focus on client service. Work efficiently and take initiative, but also exercise a high degree of attention to detail. Communicate at a consistently high level, both written and verbal, with an ability to work in a team-oriented, service-focused environment and to handle stressful situations in a calm, composed manner. Helpful Qualifications: 5+ years experience as a litigation secretary. Strong skills in word processing and computer use: the ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Power PDF/Adobe Acrobat required; some knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research. Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge's Individual Rules and Practices. Demonstrated experience with 9th Circuit and California Appellate Courts, preferred. High attention to detail and sensitivity to confidential and sensitive materials. Excellent transcription, grammar, proofreading, and organizational skills. Ability to follow client confidentiality guidelines.

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