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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # GKQL728090


Legal Secretary Duties: Support its alcohol and cannabis regulatory practice. Provides legal and administrative support for the firm s attorneys and the Executive Director in a busy, thriving practice with interesting clients. Support 6 attorneys and see to their day-to-day needs, with less frequent requests from other attorneys and paralegals; Prepare, format and proof-read correspondence, legal documents and memos, PowerPoint presentations, excel sheets, blog posts, website updates, and marketing materials as requested; Prepare administrative filings, manage administrative hearing calendaring and legal files for active cases; Coordinate client meetings and calls and conference travel arrangements for attorneys, ordering food and preparing refreshments for office meetings; Manage office and kitchen supplies and presentation, coordinate direct mailings, and work on special projects (party planning, client intake, technology upgrades, etc.); Maintain and update filing system, library of trade journals and magazines and wine cellar inventory; Receptionist duties as direct calls are received (noting that there is a recorded call routing system). Qualifications: High school diploma with 2+ years of legal experience, and 5 years of combined professional office experience. Must be: detail-oriented, tech-savvy, proficient in the Microsoft Office Suite, able to organize a legal calendar and prepare legal documents in proper format for administrative filings, capable of working cooperatively with staff and attorneys alike but also able to take ownership of projects and work independently, well-spoken and able to clearly communicate by email, and willing to learn new skills. Requires prior legal experience and a can-do attitude to be able to hit the ground running. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Employment Law

Title : Legal Secretary - Employment Law

Location : California - San Francisco
Refer to Job # VQWU727288


Legal Secretary - Employment Law Duties: Enhance firm efficiency and reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; contributing to the success of the office and the firm. Organize data, documents, schedules, and other details to assist the attorneys in providing excellent service to clients. Produce information by transcribing, inputting, formatting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Conserve attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports. Calendar litigation and other deadlines. Maintain attorney calendar, including scheduling attorney conferences within the office; schedule travel arrangements; monitor and remind attorneys re: deadlines, community events, CLEs, etc. Create and manage spreadsheets tracking client documents and contact information. Maintain data regarding professional contacts, attorney time entry, mailing lists, etc. using PCLaw and Time Matters. Be adept at searching Outlook, generating mass mailings, and generating reports from those programs. Organize and maintain case files, including scanning and saving documents into and retrieving documents from FileSite (iManage). Conduct basic legal and internet research on various subjects, companies, and people using CourtLink, PACER, Bloomberg, and Westlaw. Ensure that attorney memberships in bar associations are current. Complete intake forms for prospective clients. Welcome guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Communicate with court personnel, including judges and clerks, in addition to co-counsel, opposing counsel, and other attorneys and professionals. Maintain client confidence by keeping attorney-client information privileged. Requirements: Excellent organizational skills, good written and oral communication skills, and strong interpersonal skills. Able to work independently, while understanding the critical importance of team work. Proficient in MS Office, and familiarity with legal systems (e.g. filing and retrieving legal pleadings online) in particular is a plus. Occasional overtime may be required during periods of heavy workflow. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # LBAP727342

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary Responsibilities: May support attorneys, paralegals, science advisors, or management personnel. Provides high quality and efficient legal secretarial and administrative services by maintaining strong internal and external client relationships. Teamwork, strong communication and technical skills, the ability to prioritize and establish work objectives and the ability to work under deadlines. Coordinates travel arrangements by securing air, train, hotel and car reservations for attorneys and clients. Prepares travel expense reimbursement reports in a timely manner and tracks payments. Maintains electronic calendar via Microsoft Outlook for meetings and appointments, apprises attorneys of responsibilities in advance of commitment. Plans and coordinates internal committee meetings, firm-wide practice group meetings, associate training conferences and client meetings. Utilizes EMS to reserve conference rooms and visitor s offices. Coordinates with Reception, Catering, and Office Services to ensure meetings are properly executed. Receives screens and transmits telephone calls to attorneys and takes messages as necessary, with recognition of and attention to the particular needs of the clients. Schedules conference calls for attorneys as needed. Maintains current files for all correspondence, including entering all files into the Legal KEY system, and maintaining files in iManage. Maintains files in all locations and working with Records, sends files offsite when cases are closed. Works with the Client Accounting Billing Coordinators to prepare client bills, this may include pre-bill edits, making appropriate transfers or write-offs and corrections, and/or sending out the bills to clients. May act as liaison to Finance Department for collection of past due receivables. Handles all requests for reimbursement of other firm and client related expenses, such as telephone, entertainment, recruiting, etc. Inputs attorneys time into the firm s time entry system, and proofreads and edits all time entries for accuracy. Processes new business forms, new client/matter reports and conflict of interest checks. Coordinates work performed by Office Services for prompt production and delivery of documents. May process client audit response letters. May participate in preparation of RFPs for prospective clients. Processes incoming and outgoing mail and distributes promptly upon receipt. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables and other correspondence, etc. for accuracy of copy, paying close attention to grammar, punctuation and syntax, and drafts correspondence. May be asked to generate Table of Contents, prepare closing binders, Table of Authorities and redline documents, depending on practice area. Formats filings and other legal documents to comply with court requirements. Prepares documents for transmittal via the Firm s electronic fax system, e-mail, or PDF transfer. Works with Office Services or the Document Center for prompt production and delivery of documents. Offers assistance to other secretaries when work load demands it. Requirements: High School Diploma required. BA/BS preferred or equivalent experience. 7+ years of legal secretary experience particularly in a large law firm and fast paced environment. Strong business acumen specific to the practice area of open position (ex. Litigation, Business Law, IP, etc.). Impeccable written communication skills including spelling, proofreading and editing skills. High attention to detail and organization skills. Outstanding proficiency with Microsoft Office 2010 particularly with Word, Excel and PowerPoint. Ability to work in a collaborative manner with a team oriented attitude. Attentive client service skills are a must. Ability to prioritize and multi-task including a high tolerance to working under pressure with tight deadlines. Ability to remain professional and calm under pressure. Clear and concise verbal and written communication skills. Must be flexible, resourceful and have the ability to take initiative. Experience using DTE time management system. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # RMZS727173


Litigation Legal Secretary The candidate must have 5+ years of Legal Secretarial and Litigation experience in a law firm. Will be responsible for performing a variety of administrative and word processing duties while exercising judgment over work priorities with minimal supervision. Strong legal and administrative skills are essential, as well as the ability to multi-task and perform well under strict deadlines. Additional responsibilities include, preparation and submission of ECF filings, handling of general administrative duties such as travel arrangements, calendaring, expense reconciliation, time entry, meeting coordination with efficiency and in a proactive manner. Must have knowledge of citation/court rules and litigation procedures. Assist with other duties as assigned. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # TIPR727042


Litigation Legal Secretary The candidate duties include TOAs and TOCS, assisting with drafting discovery, pleading and correspondence, preparing exhibits, filing, efiling, editing and proofreading, calendaring, and various other legal secretarial tasks. Must have 3-5 years litigation experience and excellent longevity, looking to make a move to a busy and challenging litigation desk. Notary Public a plus. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # CPZH726722


Legal Secretary Duties: Formatting briefs, pleadings, correspondences and other legal documents, including producing TOC/TOA. Prepare shells for attorneys in the preparation for all motions, discovery and trial documents. Filing of legal documents with state and federal courts (e-filing knowledge is a must). Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Updating and maintaining client files in a timely manner. Review legal calendar for accuracy and upcoming deadlines. Consistently and accurately send legal dates to calendaring clerk for entry into CompuLaw. Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented. Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. Assist in the timely submission of conflict checks and client intake forms. Prepare for trial by assisting paralegals and attorneys. Qualifications : High school diploma required (College degree is preferred). 3-5 years of experience as litigation secretary. Asbestos experience a plus. Strong understanding and abides by the policies and procedures of the firm Flexible and willing to pitch in wherever needed. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Able to work in highly-stress situations with a very demanding case load. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Answers questions clearly and thoroughly. Is a problem solver. Lexis Nexis/File & Serve Express, Pacer, ECF, File Site or other comparable document management system, Word, Outlook, PowerPoint, DropBox, CompuLaw and Excel. (Aderant and File Site knowledge is a plus.). Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Possess excellent verbal and written communication skills. Respond promptly to attorney and client requests for service and assistance; meet commitments. Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Contribute to building a positive team spirit; support everyone efforts to succeed. Basic PC skills; ability to use phone system, copier, scanner, fax, and printer. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Litigation)

Title : Legal Secretary (Litigation)

Location : California - San Francisco
Refer to Job # TFMB726725


Legal Secretary (Litigation) Duties: Under general supervision and direction of assigned attorney(s) and the Office Administrator, and following prescribed department, office and firm procedures, responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Above all, Legal Secretaries must fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Drafts and types various kinds of documents, including correspondence, pleadings, discovery, memoranda; proofreads documents for errors and corrects errors; assembles case binders. Schedules/calendars appointments such as depositions, production of documents, client meetings, trials, court hearings and appearances. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, invoices, time reports and expense reports. Set up and maintain files in document management system. Manage attorney calendars and coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Docketing, Document Services, IT, Office Services, Conference Services, and Finance. Other Essential Duties (Duties are performed periodically, as necessary): Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Human Resources Department and other secretaries as needed. Requirements: High School Diploma or equivalent. 5+ years of experience as a legal secretary in order to be familiar with court rules, procedures, calendaring requirements to allow incumbent to perform litigation and administrative duties in a professional large law firm setting. Specialized secretarial degree, associate and/or bachelor degree desirable. Ability to read, write and speak English. Ability to type at 70 wpm with accuracy. Thorough knowledge of MS Office (Word 10, Outlook, PowerPoint and Excel), and Adobe Professional Proficiency in State/Federal eFiling and all court procedures Ability to produce TOCs and TOAs manually & accurately.. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc. Strong service orientation. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary Litigation

Title : Legal Secretary Litigation

Location : California - San Francisco
Refer to Job # VWKB726446


Legal Secretary Litigation The candidate should have 5+ years of civil litigation experience, including experience with e-filing in state and federal courts. Knowledge of CCP and FRCP are needed. Should have experience in court calendaring, have keen attention to detail, and excellent organization and computer skills with a high degree of professionalism, ability to work independently and as a member of a dynamic, high-paced litigation team are also desired skills. In addition, poise, interpersonal and above-par communication skills are also sought. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary/practice Assistant

Title : Litigation Legal Secretary/practice Assistant

Location : California - San Francisco
Refer to Job # HBNC726309

This large, rapidly growing, full-service law firm is making big strides in the global realm of telecommunications, e-commerce and dot coms in addition to having a very notable practice in international commerce, corporate and contract litigation. It is located in the Pacific Northwest with branches in the West and in Washington DC. Associates are encouraged to pursue community involvement to enhance their well-rounded approach to law and life. Billable hours credit is given for Pro Bono work, and the firm's hours requirements are very reasonable. Strong mentoring and training programs are present.
Litigation Legal Secretary/Practice Assistant The candidate should have 5+years experience. The position assists partner and associate attorneys focused on litigation and energy practice groups. Responsibilities and required competencies include: Knowledge of state and federal court rules and procedures, preparation and revision of legal documents, ability to manage substantial litigation matters and deadlines, strong technology skills including litigation management software, experience with hearing and trial preparation, and proficiency in electronic document and file management systems as well as strong knowledge of Microsoft Office Suite. Experience with CAISO and the PUC is a plus. Excellent attention to detail, strong written communication and organizational skills, and experience properly filing documents in state and federal courts is expected. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # SJWD726383


Legal Secretary - Litigation Duties: Prepare correspondence and legal documents. Manage attorney calendars. Manage timekeepers practice. Schedule and organize meetings, travel and seminars. Maintain electronic filing system and retrieve information and documents as needed. Maintain organization of high volume of email and phone calls. Draft written responses or reply by phone or email to requests for information. Type and proofread general correspondence; create charts, tables, graphs and business plans as needed. Process vendor payments and attorney expense reports. Prioritize workflow with little or no supervision. Attend meetings and follow up on action items. Training of other support personnel and miscellaneous other tasks as needed. Qualifications: High School Diploma or equivalent/Associate Degree preferred. 5+ years civil litigation experience in California state and federal court. Experience with filing in state and federal court, court calendaring, have keen attention to detail, and excellent organizational and computers skills. A high degree of professionalism, ability to work independently and as a member of a dynamic, high-paced litigation team are also desired skills. Poise, interpersonal and above-par communication skills also required. Typing, proofreading and attention to detail. Advanced computer skills, including knowledge of Word, Excel and PowerPoint. Advanced knowledge of general office equipment and law firm systems. Excellent written and verbal communication skills. Ability to analyze problems, take initiative to solve problems and improve processes. Knowledge of CCP and FRCP. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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