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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # XUUK789662


Litigation Legal Secretary The candidate will provide administrative and clerical support to Litigation Attorneys as related to their cases and clients. This includes but is not limited to: drafting and editing correspondence, memos and other legal documents, handling court filings, e-filings, facilitating meetings, depositions, client calls, and maintaining attorney's calendars, coordinating with the records and conflicts departments in the opening and closing of matters, and entering and editing attorney time as necessary. Will interact well with others in a team setting, work effectively under pressure, and have strong organizational skills. Should have 3 - 5 years of strong commercial litigation experience, including a solid understanding of State and Federal Court rules, procedures and calendaring requirements, the ability to e-file independently in accordance with the Court's rules, and excellent word processing and formatting skills including experience generating tables of contents and tables of authorities. Must have excellent verbal and written skills are required. Should have experience also supporting Corporate attorneys are encouraged to apply. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # JSFY788405


Litigation Legal Secretary Duties: Provide secretarial support by transcribing tapes, drafting correspondence, reports, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, electronic filings, etc.), submitting same for review, revising, proofreading, assembling and distributing prepared material as necessary. Review and route incoming correspondence. Develop and maintain well-organized client files, resource materials and administrative files. Schedule and confirm appointments in a proactive manner. Enter time for timekeepers, prepare expense reports and review billing statements. Receive and route telephone calls, and greet clients with a high level of customer service. Reviews statements for billings received from the Accounting Department to clients for services rendered and completes complex clerical procedures in connection therewith. Make travel arrangements. Performs other duties as assigned. Qualifications: Must possess a high school diploma or equivalent. Must have 5 years of legal secretarial experience is required, preferably in a law firm environment. Litigation experience is required. Must be able to handle many priorities at one time and possess excellent customer service and communication skills. A high level of proficiency with Microsoft Outlook, Excel and Word required. Experience with DTE, iManage, Elite, Adobe and Interwoven preferred. Dictation experience required. Flexibility to work overtime required. Experience with Intellectual Property Litigation is highly preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : California - San Francisco
Refer to Job # YJGN787938

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Corporate Legal Secretary Duties: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal papers and correspondence from dictation, tapes, or handwritten drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm's electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Qualifications: College Degree or Equivalent preferred. Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. Exceptional organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with internal and external Partners, Attorneys, staff and clients. The ability to communicate both orally and in written communications effectively and accurately. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (labor & Employment / Litigation)

Title : Legal Secretary (labor & Employment / Litigation)

Location : California - San Francisco
Refer to Job # EQPW787639

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary (Labor & Employment / Litigation) The candidate will files legal documents in federal courts and state courts; prepares legal documents for service of process; prepares case shell documents for use by attorneys. Proofreads documents and checks for appropriate formatting, spelling and grammar. Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintains good public relations with clients. Sorts, dates and reads incoming mail and faxes. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepares expense reports. Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provides overflow and absence assistance and secretarial support for Secretaries attorneys. Sends time entry reminders and tracks entries. Enters attorney time within deadlines. Works with docket and other teams to maintain accurate calendars. Screens telephone calls, listens to voicemail and records messages. Schedules appointments and makes arrangements for meetings, conferences and travel. Receives clients and visitors. Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary. Typing speed/accuracy: 65 wpm with 95% accuracy. Proficiency in Microsoft Programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Strong experience with state and federal court filing procedures. Excellent grammatical and spelling skills. Familiarity with Carpe Diem, Elite, document management systems, Chrome River. Accurately transcribe legal documents and correspondence from rough draft or dictation. Organize and maintain filing. Assist with overflow work and back-up support. Conduct oneself in a professional manner. Exhibit office appropriate behavior and dress. Good attendance and punctuality are required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : California - San Francisco
Refer to Job # VFDR784826

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Corporate Legal Secretary The candidate provides high quality and efficient legal secretarial and administrative services, by maintaining good client relationships and providing professional support to a team of attorneys, specialists, legal assistants, managers and directors. Relieves team members of clerical work and minor administrative and business detail. Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal papers and correspondence from dictation, tapes, or handwritten drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm's electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Should preferably have College Degree or Equivalent. Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications essential. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # PXPO784741


Legal Secretary The candidate's responsibilities include: preparation of documents to support timekeepers, extensive client contact including handling incoming calls, correspondence and appointments for timekeepers; preparation of draft and final documents; creation and maintenance of files and e-files; all other administrative support for timekeepers including time entry, travel arrangements, calendaring of due dates, engagement letters, etc. Must have prior experience as a business legal secretary. Debt Finance experience preferred. The ability to work well under pressure with great attention to detail is essential. Must have the ability to maintain absolute confidentiality regarding discussions, records, files, documents and information. Should possess very strong judgment and decision making skills while working independently and as part of a collaborative team. Fast and accurate typing, with exhibited proficiency in MS Word, Outlook, Worksite/iManage, Salesforce, Adobe Acrobat and other firm applications (some after training) required. Should be an experienced Legal Secretary in its business department. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary (sf)

Title : Corporate Legal Secretary (sf)

Location : California - San Francisco
Refer to Job # FSFV784748

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Corporate Legal Secretary (SF) The candidate will answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal papers and correspondence from dictation, tapes, or handwritten drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm's electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. College Degree or Equivalent preferred, but not required. Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications are required. Exceptional organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail are required. Strong interpersonal skills and the ability to build relationships with internal and external Partners, Attorneys, staff and clients are required. Ability to communicate both orally and in written communications effectively and accurately are required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # PLVM784351


Legal Secretary The candidate will provide coverage during unscheduled absences, and vacations, as well as assisting with secretarial overflow assignments in the ELUNR practice (as well as our Litigation and Tax practices both of which require additional assistance). At any one time, the candidate will be called upon to provide support to 3 -5 attorneys in this department. Able to draft, transcribe, proofread, edit and file court documents and related correspondence, memorandums, pleadings and related documents. They will need to be able to e-file documents with local, state, federal and appellate courts as well as assist with paper filing in office.Will have to handle the incoming and outgoing mail for the attorneys they support. will need to be able to keep the attorneys aware of scheduled events and approaching deadlines. Will need to be able to communicate by phone and e-mail with clients and maintain a high level of professionalism and customer service at all times. Will need to be able to enter time and handle billing for assigned timekeepers. Travel arrangements and the preparation of expense claims; processing of invoices and preparation of New Business memos will also be expected. Successful candidate will also possess the willingness and flexibility to work closely with all departments in assisting with the workflow of the firm and perform additional duties as needed.Must ability to self-direct and prioritize tasks, have excellent attention to detail, strong organization skills and excellent written and verbal communications skills. Exceptional grammar, spelling and proofreading skills are required. Candidate must be self-motivated, dependable and have the ability to work under pressure while handling a variety of secretarial and administrative tasks within a busy legal environment. Must have high proficiency with Microsoft Office, including Outlook, Word, Excel and Adobe Acrobat. Typing speed with accuracy is a must. BA/BS degree preferred or equivalent in experience. Ref: R002303 Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # FQXP784113


Legal Secretary The candidate should have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various courts. Must also have an expert level of skills in working with Microsoft Word, including TOC and TOA generation, calendaring and document management. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : California - San Francisco
Refer to Job # ICOH782451

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Corporate Legal Secretary Duties: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal papers and correspondence from dictation, tapes, or handwritten drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm's electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Qualifications: College Degree or Equivalent preferred. Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. Exceptional organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with internal and external Partners, Attorneys, staff and clients. The ability to communicate both orally and in written communications effectively and accurately. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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12 matches | 1 - 10 displayed 
 1 2 
Job Listings of Law Firm Staff