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33 matches | 1 - 10 displayed 
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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # ULPL723016


Legal Secretary Responsibilities: Communicating with clients, governmental agencies and courts. Document review and editing, which may include trial preparation. Assembling evidence binders and exhibits. Assisting with compliance of court rules. Preparing and processing bills for clients and courts; Managing client trust funds and expenses. Database management, including updating office files. Updating dockets and client files. Preparing correspondence and packages for delivery. The candidate will possess a Bachelor's degree or the equivalent in previous experience in an administrative environment, legal preferred. Should be well organized, professional, reliable, flexible and extremely detail-oriented. Should possess strong verbal and written communication skills, and also have proven editing and proofreading skills. Good computer skills and ability to work independently is important. Experience with Timeslips and billing government agencies is preferred. A positive attitude and respect for criminal defendants are also necessary. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Litigation/Labor & Employment)

Title : Legal Secretary (Litigation/Labor & Employment)

Location : California - San Francisco
Refer to Job # HRFU723077

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary (Litigation/Labor & Employment) Duties: Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents. Files legal documents in federal courts and state courts; prepares legal documents for service of process; prepares case shell documents for use by attorneys. Proofreads documents and checks for appropriate formatting, spelling and grammar. Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintains good public relations with clients. Receives, reviews and prints electronic faxes. Delivers paper faxes as necessary. Sorts, dates and reads incoming mail. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepares expense reports. Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provides overflow and absence assistance and secretarial support for Secretaries attorneys. Other duties and projects as assigned. Essential Job Functions Under Certain Circumstances: Screens telephone calls, listens to voicemail and records messages. Schedules appointments and makes arrangements for meetings, conferences and travel. Sends time entry reminders and tracks entries. May enter attorney time. Receives clients and visitors. Reviews and prints e-mail messages. Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary. Involves extended computer and telephone work. Filing in five drawer lateral files. Qualifications: Strong experience with state and federal court filing procedures. Typing speed/accuracy: 65 wpm with 95% accuracy. Proficiency in Microsoft Programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Excellent grammatical and spelling skills. Familiarity with Carpe Diem, Elite, document management systems, Chrome River. Work effectively within a team. Prioritize and meet the demands of multiple attorney assignments. Organize, prioritize and manage numerous tasks and complete them under time constraints. Produce high-quality word processing documents following Firm standards. Accurately revise, proofread and perform minor editing (punctuation, grammar, spelling) of correspondence and other documents. Accurately transcribe legal documents and correspondence from rough draft or dictation. Follow instructions effectively from a diverse group of clients, attorneys and staff and provide information in a courteous and tactful manner. Organize and maintain filing. Work overtime occasionally to perform essential duties of the position. Take initiative in support of attorneys. Cooperate and provide assistance when assigned to team member s attorneys. Assist with overflow work and back-up support. Conduct oneself in a professional manner. Exhibit office appropriate behavior and dress. Good attendance and punctuality. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # NSUD722401


Legal Secretary - Litigation Duties: Prepare correspondence and legal documents. Manage attorney calendars. Manage timekeepers practice. Schedule and organize meetings, travel and seminars. Maintain electronic filing system and retrieve information and documents as needed. Maintain organization of high volume of email and phone calls. Draft written responses or reply by phone or email to requests for information. Type and proofread general correspondence; create charts, tables, graphs and business plans as needed. Process vendor payments and attorney expense reports. Prioritize workflow with little or no supervision. Attend meetings and follow up on action items. Training of other support personnel and miscellaneous other tasks as needed. Qualifications: High School Diploma or equivalent/Associate Degree preferred. 5+ years civil litigation experience in California state and federal court. Typing, proofreading and attention to detail. Advanced computer skills, including knowledge of Word, Excel and PowerPoint. Advanced knowledge of general office equipment and law firm systems. Excellent written and verbal communication skills. Ability to analyze problems, take initiative to solve problems and improve processes. Knowledge of CCP and FRCP. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # JGHB722245


Legal Secretary Duties: Type and/or transcribe correspondence. Draft correspondence. Type and prepare various documents and forms, including: letters, memoranda, tables, charges/spreadsheets, lease agreements and contracts. Assume full responsibility for updating and maintaining databases shared with clients. Prepare database generated reports weekly and distribute to clients. Edit, redline and proofread documents as requested. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence; check for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange extensive U.S. and foreign travel by securing air, hotel, rail and car reservations for lawyers and clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business-related expenses for reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firm s records management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if necessary, with recognition of and attention to the particular needs of the clients. Schedule conference calls for lawyers and clients and make appointments when necessary. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. Conduct a first review of billing performas; review and edit prior to attorney review. In conjunction with billing attorney, investigate and solve client billing issues that may arise. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyer s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Arrange for meeting/conference rooms and catering needs using the firm s conference room reservation software system. Use building security system to grant visitor access. Keep attorneys apprised of assignment status as required. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Proactively manage and execute assignments from an attorney who is extremely busy. Become familiar with clients, their matters and key players and anticipate next steps without direction. Works with Conflicts group to open new matters on a timely basis using InTapp Open. Proactively prepare files of background documents in anticipation of upcoming client meetings. Collaborate closely with other Legal Assistants regarding current work in progress. Liaise with the Business Development and Marketing Department regarding events and speaking engagements. Review and edit billing proformas to conform to client guidelines. Exhibit proficiency with InterAction data entry and report functions. Qualifications: High School Diploma or GED Certificate required. College degree and/or paralegal certificate a plus. 5 years' previous secretarial/administrative experience required. Previous experience in a law firm preferred. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Knowledge of FileSite highly preferred. Knowledge of MS Office 2016 and Windows 10 preferred. Knowledge of InTapp Time preferred but not mandatory. Display initiative to learn about the practice group clients, ongoing matters and attorney preferences. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines. Excellent oral communication skills, especially the use of good grammar. Uses written communication that is technically sound, grammatically correct and without typographical errors. Excellent skillset in regard to knowing proper formatting of general correspondence and composition of documents. Superior organizational skills. Excellent attention to detail and strong proofreading skills. Extremely consistent in producing quality work. Typing speed of 65+ wpm. Able to manage contacts through available technical resources. Ability to handle confidential matters. Ability to comprehend and perform tasks as instructed or inferred. Able to work independently, as well as a team, with minimal supervision. Use of good judgment and effective interpersonal communication skills. Well-developed analytical and problem-solving skills. Initiative in developing and refining skillset, willing to work with new technology. Flexible and dependable, including the ability to work overtime as needed. Client service-driven. Respectful of people differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of the department, the office and the firm overall. Adaptable to change, open to new ideas, open to taking on new responsibilities and can adjust plans to meet changing needs. Ability to use office equipment (i.e. copier machines, scanners, etc.). Must conduct him/herself professionally in appearance and actions. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # LBUI722270


Legal Secretary Candidate will be progressively exposed to the complete range of tasks that a legal secretary undertakes. Will be assigned to teams with at least one experienced secretary who will provide oversight, guidance and integration to the firm s general approach to provision of secretarial services. Duties will include: Provide secretarial and administrative support in a Secretarial Service Center (SSC) consisting of a team of 2 or 3 secretaries. Coordinate and maintain effective office procedures and efficient work flow; comply with policies and procedures set by the Firm; establish and maintain harmonious working relationships; foster an atmosphere of teamwork and cooperation. Work effectively with other secretaries within the assigned SSC; provide occasional coverage to other SSC s on the floor when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries. Schedule client meetings, reserve conference rooms, coordinates audio visual equipment and food needs via CovReservations. Registers Firm guests through Passage Point. Coordinate all aspects of lawyers travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements in a timely manner; maintain Outlook calendar and monitor crucial due dates for lawyers as required. Organize, coordinate and communicate pertinent information with other team members. Monitor lawyers incoming emails as directed and when required. Answers phones and direct callers as required. Receive, register and assist visitors as required. Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources (e.g., handwritten notes, tape dictation). Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner. Utilize iManage document management system effectively as a central repository for all matter related documents. Establish and maintain records of documentation in a searchable electronic formats (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required. Maintain lawyers time in 3E, proofread and submit finalized time to Accounting on a daily basis (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepares client billing as required. Prepare New Business Matter and updates list of client/matter codes. Maintains and follows through on all client billing matters. Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines. Creates and maintains up-to-date lawyer preference information supported by the SSC reflecting specific instructions and expectations of the lawyers. Perform other duties as necessary and as assigned by supervisor for efficient functioning of the Department. Requirements: High School diploma or equivalent is required; college degree strongly preferred. Relevant prior work experience preferred. Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. Excellent attention to detail and ability to multi-task in a high paced environment. Ability to prioritize, coordinate work, juggle multiple competing priorities and manage deadlines. Ability to maintain confidential information. Ability to manage workflow and delegate projects as necessary. Ability to think critically and analytically in a pressured environment. Ability to clearly and effectively communicate with various levels of staff within the organization. Ability to work productively and cooperatively with other employees. Ability to constantly learn new skills as they become necessary. Strong Microsoft Office and Adobe Acrobat skills required. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # KHRB722082


Legal Secretary The candidate will be Calendaring with electronic system (ProLaw); and managing documents in firm software (Imanage). Must have excellent communication and organizational skills, is dedicated and detailed oriented with 5 years of experience in civil litigation. Experience with document management system preferred. Imanage and Prolaw experience a plus. Must be able to handle workload for a 3+ attorney heavy litigation desk. Must be able to prepare, format, & edit legal documents such as pleadings, discovery and correspondence (including TOA/TOC). Must have thorough knowledge of rules and procedures for service of documents and filings with Federal Courts (the majority of casework is in Federal Court) and California Superior Courts (manual and electronic filing). Ability to multi-task and complete assignments quickly and accurately to meet demanding deadlines. Ability to take initiative, be resourceful and anticipate needs of attorneys. Attention to detail is an absolute requirement. Paralegal skills a plus. Excellent written & oral communications skills. Excellent interpersonal skills. Must be able to communicate and interact with clients, court staff, and other third parties on behalf of the firm in a professional and courteous manner. Must be a team player and have the ability to work effectively and courteously with co-workers, especially in times of stress. Proficiency with Word 2010, Adobe and Outlook is a must. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Executive Legal Secretary - Litigation

Title : Executive Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # TDMX721932


Executive Legal Secretary - Litigation Duties: Draft, revise, and format legal documents, correspondence, memoranda and e-mail. Perform administrative tasks such as preparing expense reports, check requests and time entry, as requested. Maintain attorneys calendar and schedule appointments. Coordinate client meetings. Coordinate domestic and international travel arrangements. Requirements: High School Diploma, required. 3+ years of legal secretarial experience. Ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and email. Attention to detail and strong organizational skills. Ability to prioritize, manage multiple tasks under tight deadlines and use good judgment in order to meet deadlines. Superior knowledge of Windows and Microsoft office a must (Word, Outlook, Excel, PowerPoint). Excellent verbal and written communications. A self-starter that takes initiative and is a team player. Knowledge of e-filing and court procedures (state and federal). Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # UWIO721950


Legal Secretary The candidate prepares correspondence, memoranda and other legal documents from written and oral drafts and forms; drafts standard correspondence and other documents. Reads, sorts and dates incoming mail. Follows up on time sensitive and other outgoing mail as appropriate to ensure delivery. Screens telephone calls and provides assistance to callers. Opens new files, requests conflict of interest checks, input client information into firm contact database. Completes calendaring using Prolaw. Maintains corresponding personal calendar and deadline reminder and follow up systems; communicates regularly to all appropriate attorneys and/or paralegals, both verbally and by e-mail, regarding status of said follow ups. Maintains good public relations with clients and other firm contacts. Schedules appointments. Proofreads all work, including work produced by other support staff. Proofreads attorney time sheets. Works closely with other support staff. Provides assistance with work flow of others when necessary and time permits. Performs reception relief on occasion. Must possesses a high level of skill using Microsoft Word for word processing and moderate skill using Excel. Must have experience using document management systems and contact databases. Training will be provided for firm specific programs and systems. In addition: Ability to read and write in order to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and estate planning and corporate documents. Perform arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems, both paper and electronic is needed. Should have 4+ years of experience as a legal secretary with estate planning and corporate experience in order produce accurate legal documents with minimal supervision. Ability to transcribe legal documents, correspondence and reports from drafts accurately at a minimum level of 70 wpm is needed. Comfortable with standard tasks related to estate planning, probate, and corporate matters is essential. Ability to organize and prioritize numerous tasks and complete them under time constraints is needed. Should possesses interpersonal skills necessary in order to communicate in person, by e-mail and telephone to effectively provide information and follow instructions from a diverse group of clients and other firm contacts, attorneys and staff with courtesy and tact. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/assistant (litigation)

Title : Legal Secretary/assistant (litigation)

Location : California - San Francisco
Refer to Job # IYZP721438


Legal Secretary/Assistant (Litigation) Candidate must meet the following requirements: 5+ years litigation experience; Experience with trial prep and large cases; Must be able to work independently, as well as in a team setting; Must be able to work in a fast-paced environment; Must be comfortable acting as an executive assistant dealing with confidential matters; and Comprehensive knowledge of specific legal guidelines (i.e. local, federal and state court rules, calendaring, filing and e-filing procedures). Must possess strong initiative, demonstrating an ability to resolve issues/problems independently, have strong organizational skills, be able to work independently as well as in a team setting and have the ability to manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate in a professional manner to develop rapport with clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) is required. We offer extremely competitive compensation and benefits, as well as a truly agile, collegial work environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # PFKD721458


Legal Secretary Candidate must have: 2+ years of experience in family law. Ability to work independently and as a team. Excellent grammar, research, and writing skills. A pleasant demeanor and a great sense of humor. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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