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Legal Secretary (venture Capital Group)

Title : Legal Secretary (venture Capital Group)

Location : California - San Francisco
Refer to Job # HMDU711959


Legal Secretary - Venture Capital Group The candidate will be responsible for: preparation of documents and correspondence, including engagement and audit response letters; extensive client contact; scheduling appointments; time entry; travel arrangements; calendaring of due dates; creation and maintenance of files and e-files; and all other administrative support required by assigned timekeepers. Must have prior experience as a corporate legal secretary. Overtime will be required, occasionally on short notice. College degree is preferred. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Transactional Legal Secretary

Title : Transactional Legal Secretary

Location : California - San Francisco
Refer to Job # AQPX711636

The mid-size Orange County office of this vigorous firm specializes in real estate acquisitions and dispositions, real estate finance, land use and eminent domain law, and commercial leasing. The firm boasts an extremely dynamic group of attorneys; the firm’s partnership is both young (most are in their 30’s and 40’s) and talented. Associates are treated very well and people are generally quite happy working here (A recent candidate offered to give one of our recruiters a Harley-Davidson after he received an offer). Retention is incredibly high; in fact, approximately two-thirds of the associates who joined the firm in the last five years are still at the firm. Despite the firm’s size, salaries are only slightly (5-10%) below market.
Transactional Legal Secretary The candidate should have 2+ years of experience as a transactional legal secretary, which includes, but not limited to, formatting real estate documents with Microsoft Word and MacPac, preparation of correspondence, client billing, expense reports, client interface, scheduling meetings and conferences, travel arrangements, answering phones, file maintenance and a wide variety of clerical duties. Should have strong administrative and organizational skills, with an eye for detail, excellent verbal/written communication and customer service skills, a self-starter who is pro-active, resourceful and has the ability to effectively prioritize multiple tasks. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # CVVW711140


Legal Secretary Responsibilities: Formatting briefs, motions, pleadings, correspondences and other legal documents. Generating TOC/TOA s. Full working knowledge of Styles and Text Mark-up within MS Word. Filing of legal documents with state and federal courts (e-filing knowledge is a must). Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Updating and maintaining client files. Maintaining attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.). Preparing discovery documents, including interrogatories, requests for admissions, and requests for production. Assistance with scheduling depositions with multiple parties, including the attorney, clients, opposing counsel and court reporters. Scheduling and managing CourtCall. Creating trial, motion and discovery binders, including indexes. Gathering and organizing exhibits. Organize and coordinate travel arrangements for assigned attorneys. Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable. Preparing attorney reimbursements and mileage. Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief. Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. Assist in the timely submission of conflict checks. Qualifications: A high school diploma required (College degree is preferred). 5-7 years of demonstrated experience as a litigation secretary. A strong background in asbestos, products liability, personal injury, or insurance defense is required. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Corporate

Title : Legal Secretary - Corporate

Location : California - San Francisco
Refer to Job # TFKY711047


Legal Secretary - Corporate The candidate: Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firm s practice areas and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position. Corporate experience and fund formation is preferred. High School Diploma required, Associate Degree preferred. Should have 3+ years of recent Legal Secretarial experience, and/or 3+ years of Administrative Secretary experience. Experience working in a large law firm preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # KAZO711109


Legal Secretary The candidate will work for long term secretary and general office manager. Should have 2 4 years litigation experience. Experience with business transactions and estate planning a plus. Being a notary public a double plus. Must be comfortable dealing with clients and proficient with MS Word, Outlook, Excel, e-filing, State court filing procedures, calendaring and Timeslips. Job duties include a mix of office management, word processing, calendaring, court filings, opening and closing files, generating the monthly bills, and miscellaneous paralegal projects generally involving discovery. Legal 2 - 4 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # YWSE710992

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary Responsibilities: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal materials and correspondence. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting documents to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material, or follows verbal instructions from supervisor or person requesting documents to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed documents for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm s electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Time Entry/Billing: Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Scheduling: Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Mail: Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Filing: Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Requirements: 2-5 years experience in a large law firm environment is preferred. A professional demeanor, superior oral and written communication skills and strong client service skills. Knowledge of advanced MS Word, PowerPoint and billing helpful. Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

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Practice Assistant (Legal Secretary)

Title : Practice Assistant (Legal Secretary)

Location : California - San Francisco
Refer to Job # KCOJ710532

The San Francisco office of this mid-size firm is engaged primarily in litigation and general business, although the firm boasts a solid regulatory and administrative law practice and a respectable labor/employment practice. The firm has a strong pro bono commitment; associates receive full billable hour credit for approved pro bono work and, overall, pro bono comprises 3-5% of all work. The billable hour target is 1850 and salaries are approximately 20% below market.
Practice Assistant (Legal Secretary) Duties: Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy, and dictation. Prepare and serve pleadings and discovery (including e-filings). Prepare proofs of service, table of contents, table of authorities. Prepare correspondence as directed by attorneys or other assignments. Ensure proper setup and handling of client files. Manage client intake process, timekeeping and billing. Administer multiple calendars, schedule meetings, prepare expense reimbursements, and oversee travel arrangements. Strong commitment to individual assignments as well as to the secretarial team. Qualifications: Associate or Bachelor's degree preferred. California notary a plus. 5 years of litigation legal secretary experience including local, state, and federal court rules and civil procedures. 5 years of transactional legal secretary experience including real estate, corporate, and/or finance transactional work. Superior technical skills in MS Office including Outlook, Word, PowerPoint and Excel. Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail. Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight time deadlines. Strong vocabulary, grammar, spelling, and punctuation skills. Must be a team player focused on internal and external service. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary, Litigation Service Center

Title : Legal Secretary, Litigation Service Center

Location : California - San Francisco
Refer to Job # UAVB710469


Legal Secretary, Litigation Service Center Duties: Support to a dynamic group of litigation attorneys and other timekeepers. Work under the mentorship of the lead Legal Secretary and have daily interaction with other lawyers and staff members within the firm, too. Will be asked to prepare, format, edit and proofread legal documents and general correspondence. Will prepare and file legal documents in a variety of courts, working hand-in-hand with the Calendar team to ensure court procedures are followed and deadlines are met. Will schedule court reporters for depositions; prepare litigation, deposition and trial binders; and may even travel to trial sites when needed. Will liaise with our Travel Department to make national and international travel arrangements for attorneys. Will complete and submit travel expense reports, check requests and other financial forms. Will enter attorney time in the time management program on a timely basis. Will utilize the services of the Document Processing Department, Copy Center and Administrative Resource Center as needed. Will plan attorney meetings including outlook scheduling, reserving conference rooms, arranging video and teleconferencing support. Will maintain and update client contact information and client lists in firm software programs. Will assist other secretaries, attorneys and departments with administrative tasks as needed; and cover secretarial absences when necessary. Will perform other miscellaneous duties as assigned. Qualifications: 3+ years of active litigation legal secretarial experience in a law firm. Advanced computer skills including .pdf technology, CD creation, and Microsoft Suite. Knowledge of litigation terminology and familiarity with current court rules and procedures. Keen eye for detail, excellent written and verbal communication skills and strong organizational skills. Flexibility and ability to juggle multiple tasks in a fast-paced environment. Can-do and enthusiastic approach to client service, and success working in a team environment. Availability for overtime as needed. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # NZWN710075


Legal Secretary The candidate will handle following tasks: travel arrangements, expense reports, entering attorney timesheets and other administrative and executive assistant type duties. Must have High school diploma. Some college coursework is preferable. Should have 5+ years of experience as a Legal Secretary in a litigation environment. Labor and employment experience is preferred. Paralegal experience / skills a plus. Must be proficient in MS Office Programs (Word, Excel, Outlook, and PowerPoint). Should have experience in researching court rules/local rules/judge s rules, ability to cross-check calendaring using software such as e-dockets, iManage document management system, e-dockets calendaring program, as well as knowledge of eFiling, State and Federal court rules. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # PLLR709813


Legal Secretary The candidate will use word processing and document management software (Microsoft Office 2010, including Excel, Google Workshare Drive, Google Calendar, Adobe etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, discovery responses, discovery requests, and legal materials. Will manage preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Screen telephone calls; schedules conference calls; coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars. Exhibit professionalism by recognizing and adhering to firm policies, including attendance guidelines, security measures, and confidentiality requirements. Bachelor's degree is preferred. Must have 2+ years of recent legal secretarial/legal assistant experience in the litigation area. Advanced proficiency in MS Word and formatting documents with a typing speed of 40+ words per minute required. Adobe, PowerPoint and Excel experience are also strongly preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff