Legal secretary jobs search, Legal secretary job, Legal secretary positions, Legal secretary employment

Need Help? Call 800-503-1198.
Law Firm Staff - Law Firm Placement
Influencing and
enriching the individual

Job Listings

Welcome To The Law Firm Staff Job Listings Page

SELECT FROM THE FOLLOWING TO START YOUR SEARCH

Location:
(hold down ctrl to choose multiple)


Practice Area:


Job Type:


Keyword:


15 matches | 1 - 10 displayed 
 1 2 




Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : California - San Francisco
Refer to Job # VIYV844651


Legal Secretary - Intellectual Property Responsibilities: Run patent searches using Thomson or Questel Orbit tools. Perform prior-art searches. Perform basic analysis of large portfolios of patents to validate, categorize, and quantify patent search results. Check the status of and look up information for U.S. and international patents and apps (e.g., using USPTO PAIR and E2E, WIPO PATENTSCOPE, EPO Espacenet, Questel Orbit, Docket Navigator). Perform online research on products, including research in online databases for governmental regulatory agencies. Prepare and format large complex Excel spreadsheets, tables, and charts related to patent assets and/or products. Write, modify, and run macros for complex Excel spreadsheets. Prepare charts, graphs, and diagrams using Excel, Powerpoint, and Visio. Track and report on status of patent applications marked for monitoring. Maintain and index repositories of product-and patent-related documents. Prepare IDSs (including transmittals and SB/08 forms) for electronic filing at USPTO. Perform post-allowance checks on patent applications. Create and electronically transmit DocuSign documents to inventors. Prepare and mail signature packages to inventors. Generate requests for corrected filing receipts for electronic filing at USPTO. Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Review and revise monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Input lawyer time utilizing the firm's time entry software on a daily basis. Review available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level Work with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintain chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provide confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at a computer workstation. Schedule appointments and performs other tasks related to maintaining assignments calendars; schedule and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organize and manage financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversee the preparation and distribution of client memoranda and notebooks. Coordinate outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handle in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Draft, edit and disseminate information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answer telephones and delivers accurate and timely messages. Interact with clients, vendors, lawyers, and staff to maintain good relations. Maintain workstation and surrounding area which may require lifting, squatting, kneeling or bending. Close files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submit travel, client development, and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. Should have 5 years of work experience in a law firm environment or related professional experience. Knowledge of legal terminology and of the court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Strong organizational and records management skills. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time, and Elite software. Advanced computer and software application skills. Knowledge of Metastorm and BB Conference Scheduler software. Ability to gather data, compile information, and prepare reports. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # IETZ844715


Legal Secretary The candidate receives and processes all forms of incoming communication including, but not limited to, mail, faxes, email, etc. Ensures attorneys are aware of important documents and the timing of their arrival. Prepares and maintains schedule and calendar in the applicable docketing programs. Schedules meetings, conference calls, and/or depositions. Ensures all details are documented and calendared and meeting materials are prepared and distributed timely. Arranges for court reporters, conference rooms, etc.. Organizes and maintains case files. Ensures that files are up-to-date and ready for quick access and reference. Provides prompt telephone coverage, taking detailed messages in a professional and friendly manner, ensuring timely, courteous response to the callers. Makes travel arrangements; manages calendars and itineraries. Reconciles all travel and expense reports. Maintains superior degree of confidentiality when handling sensitive and confidential documents, materials, information and files, including indexing files. Other duties as assigned by the Office Administrator. High school diploma or equivalent degree is required. Should have 5-7 years as a litigation secretary. Must have previous legal experience or training. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # UOYZ844086


Legal Secretary The candidate will prepare court filings for state, federal, and appellate courts (electronic filings and traditional filings), including creating table of authorities and table of contents; and deliver the wide range of standard litigation secretarial services. Proofread and edit legal documents. Prepare and execute legal filings; and maintain knowledge of outside governmental agencies, courts, etc. and other relevant resources. Schedule depositions, court appearances, and other meetings; and deal professionally with courts, opposing counsel, and legal agencies and authorities as appropriate. Open new files, requests conflict of interest checks with file room records, and maintains all client and general files. Schedule appointments for attorney(s) and arrange for travel. Review, edit and process bills. Preparation and submittal of expenses. Establish and maintain Attorney calendars. Work closely with administrative support staff (mailroom, copy room, receptionist, etc.). Assist with overflow and special projects and contribute to firm-wide team objectives. High school or equivalent degree is preferred. Should have 5+ years of litigation secretarial experience in a law firm environment. Should preferably have 5+ years of Microsoft Office and 5+ years of Paralegals & Legal Assistants experience. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary - Corporate

Title : Legal Secretary - Corporate

Location : California - San Francisco
Refer to Job # SFCH843818


Legal Secretary - Corporate The candidate delivers excellent work and superior service to the Firm's clients; contributes to the Firm's reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more timekeepers (attorneys and/or paralegals). Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Demonstrates mastery of the Firm's word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of the Firm's secretarial policies and all applicable administrative procedures. Provides administrative support to assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a "can do" attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firm's internal service departments to ensure the provision of quality services to the legal team and WilmerHale's clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and "pro bono" legal work. Assumes additional responsibilities as requested. Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a "can do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. High School Diploma or GED degree is required. Associate's Degree with concentration in Secretarial Studies, or equivalent is preferred. Should have 2+ years of secretarial or administrative experience, preferably in legal or professional services organization. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # DJHQ843685


Legal Secretary The candidate will prepare and revise, format and finalize a wide variety of legal documents, Assist attorneys with new client applications and conflict checks, Accurately enter attorney time into timekeeping system to meet weekly deadlines, Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies, Interact on a daily basis with departments within the Firm to facilitate highest possible legal support, Prepare and submit expense reports, Work closely with Accounting Department staff to prepare and manage client billings and receivables, Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like). Answer, screen and place phone calls to clients and other business associates and respond to client inquiries. Open, review and route mail as directed, Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs, Strong knowledge of corporate transactional and closing processes, Knowledge formatting briefs, pleadings and other litigation documents, as well as knowledge of e-filings and California and Federal Court procedures a strong plus. Strong knowledge of legal terminology, Excellent written and verbal communication skill Ability to deal courteously and effectively with others. Able to prioritize tasks in a high-pressure environment, Strong organizational skills combined with the ability to work independently on several projects at one time, Associate's degree preferred, Minimum of five (5) years of experience working with multiple attorneys, Thorough knowledge of corporate transactions and closings, with at least three (3) years experience in this area. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 
 

Legal Secretary/legal Administrative Assistant

Title : Legal Secretary/legal Administrative Assistant

Location : California - San Francisco
Refer to Job # UCXW843295


Legal Secretary/Legal Administrative Assistant The candidate provides administrative, organizational, and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room setups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. May assist attorneys, paralegals, and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents. Projects an image that reflects the professional nature of work done by the firm. Interacts with clients in a way that supports great client service and relationships. May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation, and/or other events as directed. May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers, and other external devices with remote guidance from IT specialists. Prioritizes workload in an efficient and effective manner. Participates in ongoing training sessions to enhance his/her technical skills. Stays informed of all firm policies and standardized procedures and applications. Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance. Should have a High School diploma or GED and three years of related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred. Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply them to firm documents. Should be Working knowledge of time entry software, Microsoft Word (styles and tables), Excel, PowerPoint, and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Should have the ability to type 50 WPM; ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # OYSY842613


Legal Secretary - Litigation The candidate will assume responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Demonstrates mastery of the Firm's word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of the Firm's secretarial policies and all applicable administrative procedures. Provides administrative support to the assigned legal team by ensuring the organization of workflow, files, and recordkeeping, including preparation of timesheets and client bills, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedules by maintaining the calendar, scheduling appointments, and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a "can do" attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors, and coordinating attorney, client, or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies, and professional organizations with whom the attorney(s) works. Acts as liaison with the Firm's internal service departments to ensure the provision of quality services to the legal team and WilmerHale's clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and "pro bono" legal work. Assumes additional responsibilities as requested. Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service, and a "can-do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone, and in person. Should have a High School Diploma or GED. Associate's Degree with a concentration in Secretarial Studies, or equivalent preferred. Must have 2+ years of secretarial or administrative experience, preferably in legal or professional services organizations. Ability to multi-task to meet the demands of a fast-paced environment and multiple priorities. Excellent word processing skills and knowledge of the Windows operating system. Excellent organizational, communication, and interpersonal skills. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail, and accuracy. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # LBNG841088

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary The candidate will draft, input, revise and finalize, routine correspondence, memoranda, and other legal documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Schedule and coordinate corporate transactions with attorneys, paralegals, and other third-party service providers. Assist with drafting and maintaining corporate formations and governance records, board resolutions, and meeting minutes. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, and calendar and distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time and send time entry reminders. Schedule appointments and make arrangements for meetings, conferences, and travel. Complete client/matter intake processes; request conflicts of interest checks; open new files and prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Complete other duties and projects as assigned. Should have 5 years of litigation secretarial experience. (Labor and Employment and Corporate experience are plusses); Recent experience at a large, national firm; strong proofreading skills, attention to detail, and solid grammar/ spelling skills; high degree of proficiency with Microsoft programs (Word, Outlook, Excel); legal citation and legal terminology expertise; familiarity with Carpe Diem, Elite, iManage/DMS, Chrome River, Forte or similar technology. Should have the ability to organize, prioritize and meet the demands of multiple attorney assignments; the flexibility to work overtime occasionally; good attendance and punctuality. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # KLBT840613


Legal Secretary The candidate will draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting. Prepare and collect conflict of interest checks, open new files and maintain client files. Maintain attorneys calendars with hearing dates, filing deadlines, and other dates of importance. Make client and client-related appointments for attorneys as necessary. Professional demeanor with all Firm's clients, attorneys, staff, and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service. Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision. Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position. Provide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members. Should have 2 years of litigation secretarial experience. Experience maintaining paperless files, iManage experience a plus. Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # QVTK839901


Legal Secretary The candidate must have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various courts. Must also have an expert level of skills in working with Microsoft Word, including TOC and TOA generation, calendaring and document management. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 
 
15 matches | 1 - 10 displayed 
 1 2 
Job Listings of Law Firm Staff