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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # PBBC737891


Litigation Legal Secretary The candidate will provide support to attorneys primarily working in the insurance defense practice area. 3 years litigation experience required. This position requires exceptional secretarial skills, including proficiency with California state and federal court rules/procedures, electronic court filings, and docketing/calendaring rules. Candidates must possess a high level of organizational skills, attention to detail, follow through, and strong oral and written communication skills. Excellent client service orientation, sound judgment, problem-solving skills, flexible, reliable and ability to multi-task are necessary to the position. Strong computer skills and experience functioning in a highly technological and computer-savvy environment are also essential. Proficient with Microsoft Outlook and Word, and Net Docs a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # TZXQ737763

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary The candidate Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents. Files legal documents in federal courts and state courts; prepares legal documents for service of process; prepares case shell documents for use by attorneys. Proofreads documents and checks for appropriate formatting, spelling and grammar. Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintains good public relations with clients. Receives, reviews and prints electronic faxes. Delivers paper faxes as necessary. Sorts, dates and reads incoming mail. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepares expense reports. Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provides overflow and absence assistance and secretarial support for Secretaries attorneys. Other duties and projects as assigned. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # HKKK737636

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary Responsibilities: Prepare and submit documents to federal agencies. Creation of pleadings Generate TOC and TOA. Prepares complex legal documents and correspondence. Manage attorneys calendar Deposition scheduling Complete complex litigation e-filings in state and federal court in other cities. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firms time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organizes and manages financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversees the preparation and distribution of client memoranda and notebooks. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyers review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Other projects as assigned by the Secretary Services Manager, Partner in Charge and Office Administrator. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. 5 years work experience in a law firm environment, or related professional experience. Knowledge of legal terminology and of court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Elite software. Knowledge of Metastorm and BB Conference Scheduler software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills.Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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IP Legal Secretary

Title : IP Legal Secretary

Location : California - San Francisco
Refer to Job # BXZN737488

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
IP Legal Secretary The candidate will responsible for preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office. Handling administrative aspects of U.S. patent prosecution. Monitoring and maintaining attorney(s) case dockets. Maintaining patent application files. Composing correspondence, reports, memoranda and legal documents. Creating and editing documents, memos, presentations and spreadsheets. Calendar management using Outlook and complex meeting planning. Coordinating travel arrangements. Time Entry and Billing. Must have 3-5 years prior experience as an executive or legal assistant in a large law firm or large corporate environment. Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files. USPTO electronic filing experience a plus. Experience with CPI and IPDAS a plus. Knowledge of international procedures and requirements preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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IP Legal Secretary

Title : IP Legal Secretary

Location : California - San Francisco
Refer to Job # VOVD737489

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
IP Legal Secretary The candidate will responsible for preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office. Handling administrative aspects of U.S. patent prosecution. Monitoring and maintaining attorney(s) case dockets. Maintaining patent application files. Composing correspondence, reports, memoranda and legal documents. Creating and editing documents, memos, presentations and spreadsheets. Calendar management using Outlook and complex meeting planning. Coordinating travel arrangements. Time Entry and Billing. Must have 3-5 years prior experience as an executive or legal assistant in a large law firm or large corporate environment. Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files. USPTO electronic filing experience a plus. Experience with CPI and IPDAS a plus. Knowledge of international procedures and requirements preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Ip Legal Secretary

Title : Ip Legal Secretary

Location : California - San Francisco
Refer to Job # LPOL737511

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
IP Legal Secretary The candidate will be preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office. Handling administrative aspects of U.S. patent prosecution. Monitoring and maintaining attorney(s) case dockets. Maintaining patent application files. Composing correspondence, reports, memoranda and legal documents. Creating and editing documents, memos, presentations and spreadsheets. Calendar management using Outlook and complex meeting planning. Coordinating travel arrangements. Time Entry and Billing. Should have 3-5 years of prior experience as an executive or legal assistant in a large law firm or large corporate environment. Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files. USPTO electronic filing experience a plus. Experience with CPI and IPDAS a plus. Knowledge of international procedures and requirements preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary, Tax

Title : Legal Secretary, Tax

Location : California - San Francisco
Refer to Job # AVKP736863

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary, Tax Duties: Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills. This may require spending long periods of time at computer workstation. Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyers review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx s, etc. Drafts, edits and disseminates information through letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; makes arrangements for mails/emails of specific invoices to clients. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including travel, lodging, transportation, and meal arrangements as well as seeking approval for attorneys from department heads. Inputs attorney time utilizing the Firms time entry software on a daily basis. Interacts with clients, vendors, attorneys and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending. Closes files per lawyer requests. This may require lifting file bank boxes containing client files. Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments. Maintains calendars as requested by attorneys; submits and reconciles reimbursements. Prepares materials for departmental meetings. Other projects as assigned by attorneys and/or paralegals and Office Administrator. Qualifications: High School Diploma required. Some college and/or PLS Certification desirable. 5+ years work experience in a law firm environment, or related professional experience. Some litigation experience. Work experience in Estate Planning and Federal Court filing preferred with Federal Court filing preferred. Knowledge of legal terminology. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks and complete them under time restraints. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, IntappTime, and Elite software. Knowledge of Chrome River and BB Conference Scheduler software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # HPNX736424


Legal Secretary Duties: Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, client and other correspondence; check for accuracy of copy, grammar, and punctuation. Accurately complete e-Filing in various courts and in accordance with established court rules of applicable jurisdiction. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firm s records management database in accordance with established standards and procedures.. Calendaring, including tracking of litigation deadlines. Prepare and enter travel and vendor items into our system for payment. Schedule depositions, conference calls for lawyers/clients and make appointments when necessary. Perform other duties as assigned by attorneys and/or administrative managers. Qualifications: High School Diploma required, Bachelor's degree preferred. 2-4 years' prior litigation secretarial experience. iManage experience preferred. Prior knowledge of State and Federal filing and service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure. Strong experience and knowledge of the US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system and of electronic filing systems highly preferred. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Typing speed of 60+ wpm. Strong experience and knowledge of litigation practice and processes. Able to work independently, as well as a team, with minimal supervision. Respectful of people differences in background, culture and perspective. Legal 2 - 4 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # QPAJ736160


Legal Secretary The candidate will do TOAs and TOCs, assisting with drafting discovery, pleading and correspondence, preparing exhibits, filing, efiling, editing and proofreading, calendaring, and various other legal secretarial tasks. Knowledge of Federal and State court rules is essential. Should have 5+ years experience as a litigation secretary and excellent longevity. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Practice Assistant/Legal Secretary

Title : Litigation Practice Assistant/Legal Secretary

Location : California - San Francisco
Refer to Job # PYAX736175


Litigation Practice Assistant/Legal Secretary The candidate: prepares legal documents and correspondence from draft or dictated text. Maintains client and firm files; opens and closes files according to Records Department procedures. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients. Prepares forms for expense reports, check requests, reprographic services, etc. Opens, prioritizes and distributes mail. Coordinates mailing, deliveries, and copying. The candidate should have high school diploma or GED or and two years of litigation legal experience or an equivalent combination of education and experience. Must be proficient in Word, Excel, Outlook and Elite (or other comparable time entry software). Knowledge of and experience in federal and state courts, to include preparation of court filings is a plus. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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