Litigation Legal Secretary in Houston Heights, TX| LawFirmStaff

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Title : Litigation Legal Secretary

Location : Texas - Houston
Refer to Job # EUJH822685

Litigation Legal Secretary The candidate will perform secretary functions for attorneys requiring knowledge of format, procedures and legal terminology. Transcribe information from typed or handwritten notes, shorthand or dictation. Ensure that grammar, spelling and citations are accurate and formatted correctly. Prepare, edit, proofread and maintain a variety of legal documents, including but not limited to, correspondence, motions, subpoenas, opinions, complaints, declarations, discovery requests and pleadings associated with discovery and trial preparation. Schedule appointments, depositions conference calls, site inspections, medical examinations and various other appointments, including travel and company-related business for the attorneys assigned to the desk, as well as confirm prior to appointment, after scheduling. Order court reporters, interpreters, videographers and conference rooms, as needed. Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information and other financial documents are required. Answer phones, assist callers when possible, take messages, check voicemail and return calls, prepare memorandum regarding call - if appropriate, and all in a prompt manner. Handle all incoming and outgoing mail. Prepare filing for file maintenance by Records Department personnel. Open new matters and close files as required by attorneys associated with desk assignment. Maintain secretarial desk procedures and ensure Secretarial Manager/Office Manager has the most recent copy. Assist in overflow as needed. Reliable, consistent attendance in the office is required. Should have commercial litigation background and possess excellent legal secretarial skills. Must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge and abilities required. Advanced skills in Microsoft Office and must be computer-literate with a variety of computer software programs, or capable of receiving necessary training to become proficient required. Knowledge of all State and Federal Court procedures and requirements required. Knowledge of all applicable deadline/cut-off dates for trial, discovery, etc. (in both State and Federal Courts) required. Expertise in calendaring; electronic filings (both State and Federal); preparation of tables of contents and tables of authorities required. Ability to listen and follow directions required. Ability to meet deadlines and work under pressure as required by deadlines, etc required. Attention to detail required, strong proofreading skills required. Ability to exhibit professionalism and promote positive work habits, including effective and timely communication, team work and respect for co-workers required. Ability to multi-task and prioritize, with little supervision; must be well organized required. Ability to delegate, as needed, and to work cooperatively with staff support departments required. Ability to understand and apply the firm's practices and procedures required. High school diploma or equivalent, and previous experience in a law office environment either as a secretary or paralegal required. Prior experience in insurance defense, labor and employment, or commercial litigation preferred.

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