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Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # DMFQ814192

Litigation Legal Secretary The candidate assists attorneys by reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports. Maintains attorney calendar by planning and scheduling client conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; anticipating changes in litigation or transaction preparation requirements. Represents attorney by communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to an attorney. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses. Maintains client confidence by keeping client/attorney information confidential. Provides historical reference by maintaining filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. The candidate should have a high school diploma, a Bachelor's degree and 3-5 years of experience in litigation legal secretarial support. Should be proficient in the use of Microsoft Office, Word, Adobe Acrobat, Lexis/Nexis. Excel. Should have the ability to handle confidential matters discretely, in a mature and responsible manner conducive to the position, good organizational skills and attention to detail, experience in working well under pressure, i.e., conflicting and fluctuating deadlines, and effectively reprioritizing multiple tasks of equal urgency and importance with minimal supervision, experience in effective problem-solving, involving complex situations that may present new challenges, actively using sound judgment in decision-making processes. experience in performing detailed legal secretarial work with the ability to understand and carry out written and oral instructions, with minimal supervision, experience with litigation case management, including discovery and pretrial documents, experience with the proper formatting of pleadings, proper citation form, constructing Tables of Authorities and Tables of Contents, as well as serving counsel and filing legal documents with the courts and administrative agencies, experience with filing systems and managing voluminous documents, knowledge of legal phrases and terminology specific to litigation, as well as the ability to communicate clearly and concisely, both orally and in writing, including correct grammar, punctuation, spelling and sentence structure, knowledge about the e-filing procedures and court proceedings for state, federal and appellate courts, including the attachment of exhibits, and bate stamping of documents, effective communication skills, including the ability to be courteous in handling situations patiently and tactfully, ability to occasionally work more than 40 hours per week to perform the essential duties of the position; may require irregular hours, and knowledge of filing procedures. Keyboard efficiency should be 80 wpm.

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