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Title : Legal Secretary- Corporate

Location : New York - Long Island
Refer to Job # OFLU743397

Legal Secretary- Corporate The candidate provides professional client relationship management with external clients. Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Creates and maintains client/matter lists and communication lists. Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files. Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook. Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis. Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested. Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports. Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firms data security policy. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues. Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested. Create and label CDs/DVDs and comprehensive understanding of firms privacy policy and encryption tools. The candidate must have High School Diploma, Associate Degree preferred. Should have 3+ years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience. Experience working in a large law firm preferred. Corporate experience highly preferred. Should have strong organizational skills and the ability to apply strong attention to detail to all levels of work. Should have ability to multi-task, prioritizes work, and meet deadlines. Must have ability to work under pressure and complete job assignments in an accurate and timely manner. Should have excellent communication skills and the ability to build effective internal and external client relationships. Must have ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm. Should be highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications. Must have typing speed of 70 wpm with high level of accuracy. Should have flexibility regarding work schedule and availability to work overtime required. Must have excellent teamwork skills and commitment to delivering client service by assisting co-workers.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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