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Location : California - Oakland
Refer to Job # UKGI785993
Litigation Legal Secretary The candidate will responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.; Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software; Creating shell documents for various pleadings needed by attorneys; Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure; File documents with courts and administrative bodies, including electronic filing where applicable; Arrange for service of pleadings and subpoenas; Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel; Organize documents, and prepare binders and files to house relevant legal and non-legal materials; Review incoming mail and route to attorneys, the Firm's Calendaring Department, and others; Maintain electronic and physical case files; Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices; Partner with Firm's Records Group to create, review and maintain electronic and physical case files; Assist with tracking and management of various projects; Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm's Calendar Group when necessary; Demonstrate understanding of calendaring practices; Enter attorneys billable time as requested according to Firm billing policies and coordinate with Firm's billing personnel to facilitate attorneys timely review of monthly billing statements; Proofread documents for spelling, grammar, punctuation and formatting errors; Prepare check requests and coordinate payment to vendors when necessary; Prepare expense reports and book travel arrangements; Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests; Regular, reliable and punctual on-site attendance; Back up secretaries during planned and unplanned absences; Take direction and apply corrections to future revisions; Partner with attorneys to proactively manage their business development activities; Maintain composure and work efficiently and accurately during highly stressful circumstances; Demonstrate excellent customer service; Build relationships with key staff in client offices, including periodically traveling to client sites; Work cordially, cooperatively and productively with Firm employees; and Work overtime as needed to complete essential functions. High school diploma required; Bachelor's degree or paralegal certificate preferred; 5 years of legal secretary/legal assistant experience; Prior litigation experience in California state and federal court is required; appellate experience is preferred; Superior customer service skills; Strong organizational skills and ability to contribute to streamlining processes; Accuracy in grammar, spelling and punctuation; Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment; Strong attention to detail; Pro-active self-starter with ability to work independently, as well as in a team environment; Experience using Microsoft Office (experience using Office 2016 Suite is preferred); and Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.
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