Legal Secretary - Litigation in San Francisco, CA| LawFirmStaff

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Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # WTTU747364

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary - Litigation The candidate will provide responsibilities include: Complete complex litigation e-filings in state and federal courts. Prepare and submit documents to federal agencies. Creation of pleadings. Generate TOC and TOA. Manage attorneys calendar. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Deposition scheduling. Working with accounting to resolve billing problems and assist with processing final billing statements and letters. Preparing client billings and maintain lawyers files containing statements and related billing data. Making travel arrangements, including air transportation, automobile rentals and hotel reservations. Preparing and submitting proper expense reports. Submitting accurately completed paperwork to various firm departments, including conflicts and new business intake. Preparing and maintaining client and office files and chronological daily letter and memo files utilizing the Firms electronic file management system. Accurate inputting of lawyer time into accounting system. Coordinate timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc. Scheduling meetings, arranging for conference rooms and requesting conference room service for meals and beverages. Assisting as a backup replacement secretary for other timekeepers in the absence of their regularly assignment secretary as well as assisting other secretaries with overflow work. The candidate must have high School Diploma; some college and/or PLS Certification is desirable. Must have 5+ years work experience in a law firm environment, or related professional experience. Must have knowledge of legal terminology and of court system and rules for filings and correspondence. Must have knowledge of electronic client invoicing. Must have ability to gather data, compile information and prepare reports. Must have strong organizational and records management skills. Must have ability to communicate effectively and with tact and diplomacy, both orally and in writing. Must have ability to maintain confidentiality of all information. Must have advanced computer and software application skills. Must have ability to organize and prioritize numerous tasks. Must have working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Must have working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Elite software. Must have knowledge of Chrome River and BB Conference Scheduler software. Must have ability to learn and use databases. Must have ability to work effectively with a wide range of individuals.

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