Litigation Legal Secretary in San Francisco, CA| LawFirmStaff

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Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # CXPC748648


Litigation Legal Secretary The candidate will provide professional client relationship management with external clients. Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. May prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Works with attorneys to facilitate new matter and conflicts check requests. Creates and maintains client/matter lists and communication lists. Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files. Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook. Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis. Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested. Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports. Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firms data security policy. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues. Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested. Create and label CDs/DVDs and comprehensive understanding of firms privacy policy and encryption tools. The candidate must have 2-4 years of Litigation experience. Strong organizational skills and the ability to apply strong attention to detail to all levels of work are needed. Excellent communication skills and the ability to build effective internal and external client relationships are required. Should be highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications is necessary.
 
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