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Location : California - Los Angeles
Refer to Job # VDPP703958
Legal Secretary, Litigation The candidate will provide legal secretarial and administrative support to partners and associates in Commercial and Employment litigation. Will have extensive interaction with other lawyers and staff members within the group and within the firm, and be a standout colleague with organizational skills to handle work flow for your assigned attorneys. Providing advanced, diversified and confidential administrative support. Will exercise considerable discretion and use independent discernment to take initiative and handle administrative tasks necessary to free up the attorneys so that they can focus on their practice, relationships and client work. Types drafts and finished documents of a variety of legal pleadings and other materials from written or verbal instructions, shorthand or transcription equipment, including correspondence, reports, chart Assembles and files finished documents in accordance with court rules, including e-filing Create and edit documents from written copy, transcribed tape(s) and/or pre-typed data using MS Word, Interwoven and/or other current software Perform advanced functions of word processing including but not limited to redlining, black-lining, merge, columns, footnoting, creating tables of contents, tables, etc. Produces documents utilizing litigation terminology, formatting and appropriately applying rules of court. Upload, distribute and manage documents to an online file-share environment Send and retrieve e-mail messages and/or e-mail attachments using MS Outlook Accurately enters attorney time on a timely basis Open new client matters and assist with crafting client engagement letters and initiating conflicts reports Arrange meeting requests, including: scheduling, reserving space, arranging video and teleconferencing support, equipment needs, and food set-up Prepare travel expense reports, check requests and other finance forms Interacts with all in-house personnel and external personnel in a professional, effective and friendly manner Maintains an updated desk profile including key information for each assigned principal to be used by a floating secretary or temporary in the secretary's absence Follows firm established policies and procedures Attends all mandatory secretarial meetings/training workshops; routinely attends general secretary meetings Other legal and administrative miscellaneous related duties as assigned.
Qualifications: HS Diploma or equivalent; some college preferred. 3+ years secretarial experience in a law firm environment; litigation experience advantageous. Advanced computer skills including .pdf technology, MS PowerPoint, Outlook calendaring and email, Excel, Word and Outlook. Excellent written and verbal communication skills. Strong administrative skills in areas of organization, attention to detail, and travel and meeting planning. Dedicated and enthusiastic approach to client service and collaboration. Flexibility and ability to prioritize and organize multiple tasks in a dynamic working environment. Accurate typing skills of 65+ wpm.
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