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Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # ACIL734181

Litigation Legal Secretary The candidate will reviews, sorts and distributes mail; reviews and calendars due dates from documents, letters and other mail received. Answers telephones and records messages, as necessary. Sends copies of all appropriate dates to firm Central Docketing Department and works with them to ensure that all dates recorded are accurate. Drafts and types various kinds of documents, including correspondence, pleadings, memoranda; proofreads documents for errors and corrects errors. Schedules/calendars appointments such as depositions, production of documents, client meetings, trials, court hearings and appearances. Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Coordinates court filings including filing of pleadings via electronic filing procedures as mandated and approved by the court. When needed, inputs the attorneys timesheets into the firms timekeeping system; reviews for accuracy and corrects any errors; and releases time by deadlines. Reviews client billing for accuracy; edits content/grammar using the firms billing application. Performs administrative functions such as preparing check requests for vendor statements, expense reports and other administrative tasks. Organize and schedule small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals. Maintains Outlook Calendars. Makes travel arrangements utilizing the firm travel agency. Works with attorneys to monitor incoming fax and email regarding clients matters and manages incoming and outgoing faxes and emails for digital filing following firm procedures. Maintains accurate and up-to-date databases such as name/address lists, client/matter numbers; and marketing databases such as the firms global CRM system. Follows firm procedures to open new business following established New Business Intake procedures. Maintains and updates client files following local office electronic filing system procedures. Participates in office secretarial team leader and back-up system for absence coverage. Performs any other administrative tasks as may be assigned by the attorneys or Business Manager. The candidate have a High School Diploma or equivalent is required. College degree or equivalent experience is preferred. Must have 3-5 years experience as a legal secretary in order to be familiar with court rules, procedures, calendaring requirements to allow incumbent to perform litigation and administrative duties in a professional services setting. Should have ability to read and write in English in order to prepare routine office correspondence, pleadings and forms; Must have ability to proficiently use firm provided software programs for word processing, document management, timekeeping, business expense claims, check requests for vendor expenses (Ex: Microsoft Outlook, Word, Excel, Powerpoint; Digital File, Adobe Acrobat, DTE, Chrome River, Elite); Must be able to perform non-complex arithmetic calculations when verifying calculations on forms and documents and when maintaining records and files at a level normally acquired through high school or the equivalent. Must be able to pass (above average scores) the following tests: typing (75wpm);spelling; sentence structure; proofreading; punctuation; litigation test.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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