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Title : Legal Secretary - Intellectual Property/litigation

Location : Texas - Dallas
Refer to Job # ZXHJ819875

Legal Secretary - Intellectual Property/litigation Duties: responsible for all aspects of practice-specific administrative support of attorneys in the Intellectual Property (IP) and Litigation Departments. Provide secretarial support to assigned attorney(s), which may include drafting ?and revising documents, answering phones, scheduling appointments, managing calendars, and/or opening and ?distributing mail. Professionally handle confidential, privileged, and sensitive information, and ensure that day-to-day ?support for attorneys runs smoothly and effectively.? Prepare, revise, and distribute reporting letters, legal documents such as Declaration and Power of Attorney ??forms and Assignments, correspondence, memos, and reports. Handle all aspects of domestic and international patent and trademark prosecution, including review of ??attorneys dockets to ensure proper docketing while maintaining and meeting all due dates.? Prepare and file (including electronically with USPTO) US Patent Applications, Provisional Applications, Non-Provisional ??Applications, Continuation Applications, Continuation-In-Part Applications, National Stage ??Applications, and Divisional Applications documents.? Research patent and trademark information using WIPO and USPTO websites.? Assist attorneys with patent interference work and inter party proceedings with the USPTO Patent Trial and Appeal ?Board. Assist attorneys with trademark appeals, oppositions, and cancellation proceedings with the USPTO Trademark Trial and Appeal Board. Assist attorneys with monitoring of IP docket for trademark maintenance deadlines and preparation of client advisory and reminder drafts concerning same. Prepare and file Preliminary Amendments, Responses to USPTO Office Actions, ?Notice ?to Respond to Missing Parts, Assignments, Information Disclosure Statements, and ?Notice ?of Allowance documents.? Prepare and file (including electronically with the USPTO) US and Texas trademark applications as well as responses to office actions, statements of use, declarations of incontestability and renewal applications. Download foreign patents and publications as needed to prepare Information ??Disclosure Statements.? Maintain a soft docket of due dates that correlates to the daily docket for attorneys. Assist with preparation of pleadings for filing and serving (electronically or non-electronically); file and serve documents; prepare hearing and deposition binders and materials; assist with other trial preparation projects, including discovery, hearing, and trial-related tasks. Open, maintain, and close matter files, which may include: having a basic understanding of organizational structure so as to effectively process conflicts checks; preparing, revising, and transmitting engagement and disengagement letters; sending and retrieving documents and files to and from Records using LegalKey; and maintaining electronic file organization on Firm's database. Record, revise, and submit attorneys timesheets in DTE. Address billing matters, including: working with accounting department for monthly ?preparation and distribution of invoices; preparing billing status letters to clients; and communicating with clients on billing matters. Answer telephone calls, handle routine inquiries for internal and external contacts, transfer or direct callers to appropriate contacts as needed, relay ?messages in the most effective and timely manner, and take thorough messages when needed.? ?Exhibit sound judgment, maintain a courteous and service-driven demeanor, provide a high level of service, and display a helpful, proactive, and professional manner when interacting with clients, opposing counsel, other parties, attorneys, staff, and any other contacts.Support and cultivate these standards. Maintain attorneys calendars and contact lists as requested, which may include: arranging all aspects of internal ?and external client meetings and conferences; staying apprised of events or deadlines on calendars; and actively ?communicating changes or reminders as needed. Coordinate all business-related travel arrangements, including submitting all ?business-related expenses for reimbursement on behalf of the attorneys.? Maintain familiarity with legal terminology, federal and state agency rules, electronic filing protocols, and basic legal procedure.? Operate standard office hardware (including computers, photocopiers, printers, and scanners) and software to effectively and efficiently perform job duties. Scanning and revising documents using hardware and software; and converting and formatting documents between and among software applications. Display initiative in learning new skills and in expanding existing skills through self-directed development and Firm-?sponsored training programs, and in sharing knowledge with others in the Firm. Perform word processing duties as required.? Perform other duties and responsibilities as assigned. Qualifications: Bachelor's Degree or Paralegal Certificate required. Must have 5 years of experience supporting attorneys in IP (Patents / Trademarks / Litigation). Must have experience filing US Patent applications, US Trademark applications and related ?forms online, and handling all aspects of domestic and international prosecution for patents ?and trademarks.? Experience supporting attorneys in commercial litigation strongly preferred. Strong skills with document preparation (styles, formatting, etc.), familiarity with docketing ?databases (CPI), EFS, IPDAS, and document management databases (FileSite/DeskSite). Keyboarding skills at 65 wpm. Advanced skills in MS Word, Excel, Outlook and PowerPoint. Effective oral and written communication skills. Ability to communicate effectively with attorneys, management, and support staff, including acting as a liaison between and among internal departments and outside agencies. Able to work within in a team environment as well as independently.? Must be available to work overtime when requested and/or needed.? Use initiative and creativity to research solutions to, then solve, problems. Be proactive and able to anticipate the needs of the attorneys. Have a strong work ethic; must be able to work under time constraints and multi-task projects to meet deadlines and conflicting demands. Effectively handle numerous tasks and a high-volume workload. Comply with COVID-19-related procedures.

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