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Title : Real Estate Legal Secretary

Location : Florida - Fort Lauderdale
Refer to Job # DJNT824011

Real Estate Legal Secretary The candidate will be supporting the needs of the Real Estate and Real Estate Finance groups by performing an administrative role and handling time-sensitive and critical tasks. Operating a computer, word processor and typewriter, transcribing dictation, using a photocopier, telephone and other office equipment. Drafting correspondence, memoranda and other legal documents Communicating with attorneys, Senior Real Estate Legal Secretaries and clients via email, fax and/or telephone. Screening telephone calls and recording messages. Reading, sorting and managing incoming mail. Ensure that outgoing mail is timely delivered to the mailroom. If necessary, route mail to a specific service and follow-up on timely delivery. Opening new files, processing conflict of interest checks and maintaining all client and general files. Conducting periodic review for possible storage of older files, prepare files to be closed and ensuring that they are sent to outside storage. Processing bills, proofreading and editing proformas. Entering attorney expenses into the accounting program for reimbursements. Working closely with backup Senior Real Estate Legal Secretaries and other support personnel (word processing, receptionists, etc.) to ensure an even distribution of work. Maintain attorney calendars by planning and scheduling conferences, teleconferences, and travel; anticipate changes in transaction preparation requirements. Maintain deadline reminder systems; and Represent attorney by com obtaining and communicating information, follow-up on delegated assignments, knowing when to act and when to refer matters to the attorney. The candidate must possess the ability to read and write in order to proofread typed material for grammatical, typographical or spelling errors of routine law office correspondence and other legal documents. Should perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired through completion of high school or equivalent. Should have 5+ years of experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Should possess the ability to transcribe legal documents, correspondence and reports from rough draft, or transcription at a level of 70 wpm, possess the ability to organize and prioritize numerous tasks and complete them under time constraints, possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact, possess the ability to be detail-oriented and handle multiple tasks simultaneously, possess the ability to organize and prioritize numerous tasks and ensure completion under prescribed constraints. Should work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties, work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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