Corporate Legal Secretary in San Francisco, CA| LawFirmStaff

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Title : Corporate Legal Secretary

Location : California - San Francisco
Refer to Job # UFAQ831628

Corporate Legal Secretary Duties: Provides professional client relationship management with external clients. Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Creates and maintains client/matter lists and communication lists. Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files. Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook and other firm databases. Assists with timenote entry, including working with timekeepers to ensure that entries are timely and in compliance with firm and client policies and guidelines, inputting timenotes, editing, proofreading, and closing them on a daily basis. Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested. Utilizes firm systems and processes to open new matters, preparengagement letters, and process conflict reports. Ongoing management of complex billing details. Collaborates with timekeepers and the finance department to manage the billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm's data security policy. Works with colleagues to ensure that attorneys and timekeepers in the firm receive support at a level commensurate with that of a premier law firm. Assists overflow work assignments and projects. May work in and with shared support team in order to maximize productivity and promote teamwork. Participates in departmental projects. Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested. Demonstrates knowledge of general corporate practice, including terminology, closings, mergers and acquisitions, and proper tracking and maintenance of minutes and other corporate and financial documentation. Qualifications: High School Diploma required, Bachelors Degree preferred. 3+ years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience. Experience working in a large law firm preferred. Teamwork and Applied Skills Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multi-task, prioritizes work, and meet deadlines. Ability to work under pressure and complete job assignments in an accurate and timely manner. Excellent communication skills and the ability to build effective internal and external client relationships. Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm. Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications. Typing speed of 70 wpm with high level of accuracy. Flexibility regarding work schedule and availability to work overtime required. Excellent teamwork skills and commitment to delivering client service by assisting co-workers.

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