Legal Secretary - Corporate And Business Transactions in San Francisco, CA| LawFirmStaff

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Title : Legal Secretary - Corporate And Business Transactions

Location : California - San Francisco
Refer to Job # EGDO833168

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary - Corporate And Business Transactions Duties: The candidate will provide executive-level support to the partners and paralegals in the Corporate & Business Transactions team. Collaborate with the attorneys, understand the practice and clients, and own non-billable administrative tasks supporting multi-million-dollar transactions. Manage client billing process, including review and editing of pre-bills. Assist with transaction closings; monitor and update checklists, organize documents and signature packets for execution, monitor status of documentation and organize final executed documents as received, review documents for completeness, maintain an electronic record of final executed documents, organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates. Act as an intermediary with clients and respond to requests. Identify and organize documents for closings of complex financing or acquisition transactions. Own the setup of data rooms for transactions; communicate access information, anticipate needs, and execute the setup. Docket reminders for annual corporate filings (e.g., stock plan registration). Ensure that relevant documents are filed in the client's minute book records and that equity ownership information is properly maintained. Schedule and coordinate appointments, meetings and conference calls via Zoom and/or Microsoft Teams and maintain calendars. Open new client and new matter files. Tackle day-to-day administrative needs such as, making travel arrangements, and preparing expense reports. Report tasks daily using the Firm's task management tool, TaskIt. Qualifications: The candidate should have 2+ years of the law firm or legal support experience. Become a trusted collaborator with the attorneys to understand their practice and leverage resources to make administrative processes more efficient. Be agile when faced with frequently changing needs, which will require prioritizing tasks, tracking competing deadlines, and communicating at a high level with an exceptional focus on client service. Work efficiently and take initiative, but also exercise a high degree of attention to detail. Communicate at a consistently high level, both written and verbal, demonstrating maturity and strong interpersonal skills. Demonstrated strong word processing and computer skills; solid working knowledge of MS Word, MS Excel, and MS Outlook required, experience with all MS Office 2010 products preferred. Proofreading, NetDocs, and PowerPoint skills desired.

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