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Title : Litigation Legal Secretary

Location : California - San Jose
Refer to Job # LPLU813112

Litigation Legal Secretary Duties: Creates, formats, proofreads, and edits drafts of documents including administrative correspondence and all forms of litigation documents. Schedules and reserves dates for hearings with California State and Federal Courts. Formats and prepares documents for filing, including Table of Contents and Table of Authorities, and files and serves legal documents in State, Federal, and Appellate Courts (knowledge of e-filing and e-service is required.) Maintains attorney calendars; schedules conferences and meetings; schedules, calculates, records, and monitors court appearance dates and associated deadlines; calendars depositions and discovery deadlines. Invoice reviewing and processing. Responsible for profiling documents into ProLaw (document management system). Communicates with clients, courts, opposing counsel, and other parties by phone, electronically, and in writing. Organize exhibits, documents, evidence, briefs, and appendices. Opens new matters promptly in accordance with firm policies and procedures. Closes matters without delay in accordance with firm policies and procedures. Maintains client and administrative files in accordance with firm policies and procedures. Assists with other duties as assigned. Backs up assigned team members. Qualifications: High School education or equivalent required. Associates or Bachelor's degree preferred. Must have 3 years in the legal secretarial field. Legal Secretary Certificate from ABA accredited school preferred. 3+ years of litigation calendaring and court filing experience required. Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices, etc. Strong skills in Microsoft Word, Outlook, and Excel. Familiarity with legal calendaring and related concepts. Proficient in e-filing in State, Federal, and Appellate Courts. Strong word processing skills, especially vis-ÃA?-vis litigation document formatting. Proofreading skills. Keen attention to detail. Ability to prioritize, multitask and manage deadlines. Ability to think critically and analytically in a pressured environment. Ability to handle the workload for three or more attorneys and/or paralegals. Works efficiently and effectively using the firm's systems, software, and procedures. Excellent verbal and written communication skills to interface with attorneys, clients, vendors, court personnel, and other staff members. Practices and fosters an atmosphere of teamwork and cooperation; ability to work productively and cooperatively with other employees. Ability to constantly learn new skills as they become necessary.

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