Tax Legal Secretary in Long Island City, NY| LawFirmStaff

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Title : Tax Legal Secretary

Location : New York - Long Island
Refer to Job # CKTR747086

Tax Legal Secretary The candidate will be responsible for supporting the individual attorney(s) and/or paralegal(s) to whom assigned for specific, day-to-day drafting, transcriptions, and revisions of legal documents via electronically or directly. The legal secretary reports to the Human Resources Manager for Firm policies and procedures, Practice Group assistance, overflow work, and overtime work. Drafts, transcribes, edits and files court documents and related correspondence, memorandum, pleadings and related documents. Enters time and handles billing for assigned timekeepers. Resolves billing disputes between client and Accounting. Maintains files on a regular basis as required by attorney(s), Practice Group and Firm procedures. Processes monthly billing and prebills as requested by timekeepers and prepares final statements for mailing to clients. Creates and maintains files on a timely basis, inventories files as required by the Records Center, and retrieves or sends files off-site as needed. Maintains and updates attorney(s) calendar and contacts. Coordinates travel arrangements and processes expense reports. Coordinates client conferences, luncheons and in-house meetings; reserves conference rooms and arranges food service and equipment. Collects and processes mail. Answers and handles incoming phone calls in a professional manner. Maintains and updates client contact information and client lists in firm software programs. Coordinates conference calls and schedules courier service. Prepares Client/Matter Information Memorandum (CIM) conflicts check emails as well as CIM forms to be submitted to Records. Prepares barcode labels for files and process through Firm procedures. Prepares court filings for attorneys/paralegals and submits electronically, as requested. Assists fellow workers and/or other timekeepers as needed and requested. High School diploma is required. Bachelor's degree is preferred. 5 - 7 years of legal secretarial experience is required, large law firm experience is a plus. Possesses and conveys an outstanding client service approach for both external and internal clients. Excellent interpersonal, written and verbal communication skills required. Must have excellent computer skills and knowledge of Microsoft Office Suite is required. Experience with Aderant and ChromeRiver software programs is highly preferred.

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