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Location : Arizona - Scottsdale
Refer to Job # QBGV823533
This large firm has many offices across the United States and offers a full-service practice that includes corporate, litigation, bankruptcy, tax, employment, and other types of law. The firm has a reputation for providing cost-effective services and communicating well with its clients. It is particularly strong in representation of financial institutions. They also are committed to community service and pro bono work. Excellent training is provided to all attorneys so they can improve their skills and keep up with changes in the law.
Public Finance Legal Secretary Responsibilities: General office duties, such as preparing scans, copies, printing e-mails and documents. Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions. Proofread documents for changes to be made before the final copy is produced. Perform document comparisons using WorkShare. Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail. Organize and maintain extensive sets of files, both electronic and paper. Maintain e-mails and documents within the Firm's Document Management System (NetDocs) and properly profile each document according to Department standards. Proactively accept responsibility and take directions for work assignments and tasks. Handle client matters (when appropriate) through telephone and e-mail. Keep records and enter lawyers time and expenses for submission to Accounting Department through IntApp software. Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events. Coordinate with in-house conference center for meetings as needed. Must be detail oriented. Work as a team player and cover for others in work area. Assist with other tasks as assigned or necessary within the Department. Flexible with hours when work demands, and other duties as assigned.
Requirements: High School Diploma or equivalent required; college given preference. Advanced knowledge of Microsoft Word, including the use of Styles and Schemes. Experience with Excel and PowerPoint. Excellent grammar, spelling, and proofreading skills. Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multitask, and can move from one project to another. Ability to learn new skills quickly. An aptitude to interface with lawyers, clients, and staff. Experience working with legal professionals or a law firm, preferred but not required. Punctual and dependable.
Email: firstname.lastname@example.org NO CALLS PLEASE
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