Legal Secretary - Real Estate in Dallas, TX| LawFirmStaff

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Title : Legal Secretary - Real Estate

Location : Texas - Dallas
Refer to Job # SOTF810608


Legal Secretary - Real Estate The candidate will provide secretarial support to assigned attorney(s), which may include drafting ?and revising documents, answering phones, scheduling appointments, managing calendars, and/or opening and ?distributing mail. Professionally handle confidential, privileged, and sensitive information, and ensure that day-to-day ?support for attorneys runs smoothly and effectively.? Prepare, revise, and distribute legal documents, correspondence, memos, letters, reports, and closing binders. Open, maintain, and close matter files, which may include: having a basic understanding of organizational structure so as to effectively process conflicts checks; preparing, revising, and transmitting engagement and disengagement letters; sending and retrieving documents and files to and from Records; and maintaining electronic file organization on Firm's database. Address billing matters, including: working with accounting department for monthly ?preparation and distribution of invoices; preparing billing status letters to clients; and communicating with clients on billing matters. Answer telephone calls, handles routine inquiries for internal and external contacts, transfers or directs callers to appropriate contacts as needed, relays ?messages in the most effective and timely manner, and takes thorough messages when needed.? ?Exhibit sound judgment, maintain a courteous and service-driven demeanor, provide a high level of service, and display a helpful, proactive, and professional manner when interacting with clients, opposing counsel, other parties, attorneys, staff, and any other contacts. Support and cultivate these standards. Maintain attorneys calendars and contact lists as requested, which may include: arranging all aspects of internal ?and external client meetings and conferences; staying apprised of events or deadlines on calendars; and actively ?communicating changes or reminders as needed. Coordinate all business-related travel arrangements, including submitting all ?business-related expenses for reimbursement on behalf of the attorneys.? Maintain familiarity with legal terminology, federal or state agency rules, electronic filing protocols, and basic legal procedure.? Understand legal document formats, especially organizational and formation ?documents, real estate transfer documents, and lending documents.? Operate standard office hardware (including computers, photocopiers, printers, and scanners) and software to effectively and efficiently perform job duties. This includes: scanning and revising documents using hardware and software; and converting and formatting documents between and among software applications. Record, revise, and submit attorneys timesheets. Display initiative in learning new skills and in expanding existing skills through self-directed development and Firm-?sponsored training programs, and in sharing knowledge with others in the Firm. Use initiative and creativity to research solutions to, then solve, problems.? Effectively handle numerous tasks and a high-volume workload. Perform other duties and responsibilities as assigned. Comply with COVID-19-related procedures. Bachelor's Degree or Paralegal Certificate required. Must have 5 years of experience. Must have prior experience supporting attorney(s) in Finance, Banking, or Real Estate. Keyboarding skills of at least 65 wpm required. Advanced skills in MS Word, Excel, Outlook and PowerPoint. Effective oral and written communication skills required.
 
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