Corporate Legal Secretary in Denver, CO| LawFirmStaff

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Title : Corporate Legal Secretary

Location : Colorado - Denver
Refer to Job # GDFG858756


Corporate Legal Secretary The candidate will prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining, and proofreading the end product. Handle all incoming telephone calls and placement of outgoing calls in a professional manner. Maintain good client relationships for the attorneys. Open and sort mail for assigned timekeepers. Enter Daily Time Entry (DTE) on a daily basis. Maintain file copies of released DTE. Create and maintain files, including chronological files and indexes not stored in Records Department. Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary. Complete all document processing and correspondence assignments accurately and within timekeepers stated timeframes. Assist other secretaries and timekeepers when necessary. Prepare New Business Forms for new and existing clients, conflict sheets, and engagement letters. Prepare Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines. Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed. Copy documents that are not appropriate to send to the Copy Center. Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorneys contacts and updating, maintaining, and resolving conflicts within the CRM tool. Make all necessary travel arrangements, adhering to the firm's Travel Policy. Review and handle prebills. Maintain current floater instructions and client/matters lists. Maintain attorney/paralegal calendar, including scheduling and coordinating meetings. Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses. Reconcile telephone charge reports for office and cellular phones. Exercise care in the course of work to prevent injuries to oneself and co-workers. Other duties as assigned or required. High school diploma or GED required. Previous legal or executive secretarial experience preferred. College degree or business college certificate preferred. Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule preferred. Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary.Must demonstrate initiative, diplomacy, and tact. Possess excellent written, communication, and proofreading skills with attention to detail preferred. Ability to function in a professional and polite manner when dealing with clients, co-workers and others preferred. After orientation at, exhibit proficiency in Microsoft Word, Outlook, DTE, Adobe Acrobat, FileSurf, and other Firm applications. After training at, exhibit proficiency in the CRM tool. Fast and accurate typing. Available to work overtime.
 
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