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Legal Secretary

Title : Legal Secretary

Location : Colorado - Denver
Refer to Job # CQGB728957


Legal Secretary Responsibilities: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail. Performs legal research. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Draft standard pleadings, correspondence, memoranda and other documents. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices. Participates in the timely review and submission of prebills and/or client bills. Typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm s systems and databases. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.) Consistently provides friendly and helpful telephone support and/or receptionist relief. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Understands and accurately manages audit requests. Consistently updates all applicable contact records (including attorney s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Properly prioritizes work assignments. Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise. Consistently completes assigned tasks when expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. Enter, review and revise timesheets accurately. Proofread all documents independently and effectively to ensure accuracy and completeness. Develop, implement, and maintain systems to promote organization and efficiency. Understand and comply with office policies concerning file management, case lists, filing and recordkeeping. Effectively manage and monitor calendaring of deadlines and key dates. Exhibit knowledge of litigation process. Maintains an exceptional customer service attitude and demeanor at all times. Flexible and willing to pitch in wherever needed. Takes ownership; gets the job done without the need for prodding or supervision. Respects the time constraints faced by the lawyers in the office. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Is effective at limiting excessive socializing. Restricts personal telephone calls and other personal business during work hours. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Keeps appropriate people informed of the status of projects, work and deadlines. Maintains a positive and can do attitude when dealing with clients, co-workers, and attorneys. Answers questions clearly and thoroughly. Qualifications: Strong understanding and abides by the policies and procedures of the firm and local office. High level of awareness of confidential information. Contributes to an atmosphere of teamwork and congeniality. Skills and Abilities Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel. Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Excellent verbal and written communication skills. Respond promptly to attorney and client requests for service and assistance; meet commitments. Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Approach others in a tactful manner; treat others with respect; react well under pressure. Contribute to building a positive team spirit; support everyone efforts to succeed. Basic PC skills; ability to use phone system, copier, scanner, fax, and printer. Maintain exceptional customer service attitude and demeanor at all times. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Legal Administrative Assistant

Title : Legal Secretary/Legal Administrative Assistant

Location : Colorado - Denver
Refer to Job # VNTI728736


Legal Secretary/Legal Administrative Assistant Candidate will work for Intellectual Property practice. Provide administrative support to Partners, Paralegals and Other Legal Professionals. Learn and perform various IP administrative processes and complete assigned responsibilities within deadlines, including saving and finding documents in various document management systems. Review forms and correspondence from the US patent office and ensure documents are handled per department processes. Coordinate routine correspondence with law firms, including foreign associates. Take direction and instruction from Partners, Paralegal and Other Legal Professional to perform other specific tasks. Requirements: Bachelor's degree preferred 2 years of administrative experience (preferably in a legal capacity as well as understanding of IP administration and familiarity with the USPTO preferred) Microsoft Word, Excel (advanced skills), PowerPoint, and Outlook Ability and desire to learn new systems Excellent organization skills Excellent interpersonal, verbal and written communication skill Ability to work independently and in a team environment Strong problem solving and decision-making skills Strong attention to detail Exercise sound judgment Ability to work well under pressure Ability to maintain absolute confidentiality Will demonstrate excellent organizational and computer skills, the ability to multi-task in a fast-paced environment, and a strong customer service and teamwork approach. Ability to work independently with limited direction. Able to identify available resources to solve problems is necessary. A very high level of attention to detail, experience with electronic filing and file management systems is required. Microsoft and related software experience required. Prior IP and USPTO experience is helpful. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Patent Litigation

Title : Legal Secretary - Patent Litigation

Location : Colorado - Denver
Refer to Job # FYPQ727975


Legal Secretary - Patent Litigation Duties: Performs a variety of secretarial responsibilities to assist attorneys in litigation practice. Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, etc. Answer and place telephone calls, take messages when requested. Review and prioritize incoming mail, scan and distribute case-related items to team, link on web page, and file in appropriate paper file. Transcribe dictation, draft and revise letters, memoranda, pleadings, forms, and other documents. Open and maintain new client and matter files. Manage attorneys docket; communicate deadlines to team. Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, in both paper and electronic form. Retrieve files, cases, depositions, exhibits, documents, and other information as requested. Prepare for and electronically file pleadings with the Court, and service of same. Make necessary arrangements for depositions. Assist team in preparation for out of town depositions and trial. Enters timesheets and processes billing, reviews and sends out client invoices, processes incoming invoices for payment. Helps out other members of the litigation group when necessary. Performs other duties or projects as assigned or requested. Qualifications: 5+ years' litigation experience. Obtain and maintain a working knowledge of attorneys areas of practice and familiarity with legal terminology, current court rules, and procedures. Obtain and maintain a working knowledge of M&G systems, policies and procedures. Attend and complete additional specific training as needed. Excellent computer skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat), Elite Webview and other software specific to the firm and the litigation group. Must possess positive, upbeat attitude and ability to stay calm under pressure. Must be a team player. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work at high level of mental effort while handling multiple tasks. Ability to concentrate on details. Ability to proofread typed material for contextual, grammatical, typographical or spelling errors. Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary IV - Trademark

Title : Legal Secretary IV - Trademark

Location : Colorado - Denver
Refer to Job # WOYF726719


Legal Secretary IV - Trademark Duties: Provide administrative and legal support to partners, associates and paralegals. Create, revise, finalize and send out correspondence. Monitor calendar and email for attorneys; provide management of files and client contact databases. Assist with reviewing the daily docket and coordinating with attorneys and paralegals on upcoming dates and deadlines for filings, etc. Assist timekeepers with Elite Webview time entries for tracking of attorneys and paralegals billable hours. Assist with the review of proformas and billing process. Maintain client and docket files; work with document management system, docket system and U.S. Patent and Trademark Office records. Submit new client matter request forms for new matters being opened. Provide backup support to other secretaries as needed. May be requested to perform other duties not mentioned above. Qualifications: High School diploma or G.E.D. equivalent. 2+ years of legal secretarial experience. Typing of 50 wpm with a high degree of accuracy. Strong attention to detail and organizational skills. Proficiency in Microsoft Office. Excellent verbal and written communication skills. Ability to meet strict deadlines while handling and prioritizing workload. Flexibility regarding hours (some overtime may be required). Preferred: Familiarity with rules and procedures of the U.S. Patent and Trademark Office. Trademark secretarial experience. Familiarity with Foundation IP. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Colorado - Denver
Refer to Job # XYOF726729


Legal Secretary Duties: Delivers excellent work and superior service to the Firm s clients; contributes to the Firm s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more timekeepers (attorneys and/or paralegals). Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Demonstrates mastery of the Firm s word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of the Firm s secretarial policies and all applicable administrative procedures. Provides administrative support to assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firm s internal service departments to ensure the provision of quality services to the legal team and clients. Teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Assumes additional responsibilities as requested. Contributes to the Firm s Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Qualifications: High School Diploma or GED. Associate Degree with concentration in Secretarial Studies, or equivalent preferred. 2+ years' secretarial or administrative experience, preferably in legal or professional services organization. Ability to multi-task to meet the demands of a fast-paced environment and multiple priorities. Excellent word processing skills and knowledge of Windows operating system. Excellent organizational, communications and interpersonal skills. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Transactional

Title : Legal Secretary - Transactional

Location : Colorado - Denver
Refer to Job # VUUU726028


Legal Secretary - Transactional Candidate will support multiple attorneys in Real Estate practice. Will include maintaining all aspects of attorney's practice through effective communication, travel, calendaring, document production/revision, filing, phone coverage, records management, time entry and other projects. Must have 5 years of experience from within a law firm as a transactional legal secretary and/or executive assistant. Organizational skills and professionalism are a necessary asset along with the ability to prioritize effectively. Strong PC skills are a must, specifically in Word. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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