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Title : Ip/patent Prosecution Legal Secretary

Location : Texas - Dallas
Refer to Job # OCBN732863

IP/Patent Prosecution Legal Secretary The candidate will handle duties that include: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner; Complete complex e-filings in state and federal court; Generate TOC and TOA. Manage attorneys calendar. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Prepare and submit documents to federal agencies. Creation of pleadings. Deposition scheduling. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proforms and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organizes and manages financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversees the preparation and distribution of client memoranda and notebooks. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Aswers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Must have High School Diploma required; some college and/or PLS Certification desirable. Must have 5+ years work experience in a law firm environment, or related professional experience. Must have knowledge of legal terminology and of court system and rules for filings and correspondence. Must have knowledge of electronic client invoicing. Must have ability to gather data, compile information and prepare reports. Should have strong organizational and records management skills. Must have ability to communicate effectively and with tact and diplomacy, both orally and in writing. Should have ability to maintain confidentiality of all information. Must have advanced computer and software application skills. Must have ability to organize and prioritize numerous tasks. Must have ability to learn and use databases. Must have ability to work effectively with a wide range of individuals. Must have ability to multi-task and work well under time constraints. Must have ability to work well independently and in a team environment. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor,.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

This particular job is currently not active. However, since our clients regularly share with us similar and other job openings, we strongly recommend that you submit your resume. We shall review your resume and get in touch with you as soon as a suitable vacancy comes up to further discuss your interest in exploring the opportunity. Assisting you is our highest priority.

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