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Title : Legal Secretary - Litigation
Location : New York - AlbanyRefer to Job # CTEL779229
Legal Secretary - Litigation The candidate will be responsible for: Produce for review correspondence, memoranda, TOCs/TOAs, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available. Proofread documents to ensure accuracy. Coordinate and handle the filing and retrieval of electronic information using the firm's document management system. Screen telephone calls and record messages. Read, sort and date incoming mail; ensure that outgoing mail is handled in a timely and efficient process. Establish and maintain calendar and deadline reminder systems utilizing Outlook. Prepare and send e-filings. Open new files; request conflict of interest checks; maintain all client and general files. Conduct periodic review of older files for possible storage. Prepare files to be closed. Handle client inquiries in an appropriate and responsive manner. Schedule meetings and make travel arrangements for attorney(s). Process bills; proof billing sheets; review and edit bills. Record time into the firm's accounting system accurately and in a timely manner. Actively participate as part of a team of secretaries providing coverage and/or backup coverage for other attorneys. Must have excellent proficiency with Windows 7 environment; Microsoft Word 2010; iManage document management system and Elite billing system. Should have 3-5 years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Must have ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm. Should have ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors. Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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