Litigation Legal Secretary in Baltimore, MD| LawFirmStaff

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Title : Litigation Legal Secretary

Location : Maryland - Baltimore
Refer to Job # EXPT700291

Litigation Legal Secretary The candidate will: Perform a broad range of administrative and clerical support for attorneys and other timekeepers as assigned. Partner with teams in the effective and efficient support of a larger group of timekeepers and administrative staff. Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations. Manages and assists with complex document production. Prepares and submits court filings. Use of transcription/dictation equipment required. Delegates/inputs time entry, tracks A/R, reviews and edits pre-bills for submission to accounting. Exercises judgment and delegates administrative tasks as needed to the appropriate firm resources. Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, sends calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters. Coordinates travel arrangements as needed. Processes expense reimbursements. Works with accounting on new matters intake to request new files, client/matter numbers, and assist with the conflicts process. Works with teams to consolidate and organize files at the close of the matter. Answers telephones taking detailed messages. At request of attorneys, provides follow up and interacts with clients, outside counsel and others. Maintains and updates contact lists, creates labels from lists and coordinates mailings as directed by timekeepers. Retrieves information from various online resources and databases. Receives, sorts and distributes daily incoming mail and packages on behalf of timekeepers. Assists timekeepers with administrative tasks related to attorney compliance requirements and professional organizations. Maintains confidential information in a professional and trustworthy manner. Other duties as assigned.

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