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Title : Legal Secretary/assistant

Location : California - Los Angeles
Refer to Job # GVXG736293

Legal Secretary/Assistant The candidate will electronically file documents in the court systems, both federal and state; Submit expense reimbursements on behalf of assigned attorneys; Assist attorneys with billing time entries; Coordinate with accounting department on billing and related administrative matters; Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing; Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system; Draft standard pleadings, correspondence, memorandum and other documents; Possess high level of awareness and protection of confidential information; Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.); Consistently provide friendly and helpful telephone support and/or receptionist relief; Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiency (i.e., draft correspondence, prepare materials for meetings in advance); Routinely review and follow-up on client deadlines and calendar appointments; Coordinate and make necessary arrangements for traveling attorneys as well as coordinate meetings (i.e., depositions, mediation, interviews, and vendor and facility reservations); Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities; Manage the conflict check and client intake process for new matters; Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel; Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines; Review and follow-up on client deadlines, emails, and calendar appointments; Develop, implement, and maintain systems to promote organization and efficiency. The candidate must have a paralegal certificate in the state of California. Must possess 5+ years of experience as a legal secretary or paralegal in a heavy litigation firm, experience in labor and employment law is strongly preferred. Must be proficient with e-filing in both state and federal courts. Must have experience maintaining and organizing digital files while supporting attorneys on a day-to-day basis.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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