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Location : Michigan - Detroit
Refer to Job # FCFY721333
Legal Secretary DUTIES: Operates a computer, word processor and typewriter; transcribes dictation as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Handles projects that may be complex in nature. Proofread and redline documents to ensure accuracy of material, grammar and punctuation. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s). Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner. May work with senior level attorneys with unique practices. Performs legal assistant duties as requested.
Qualifications: 6-9 years of legal secretarial experience, preferably in more than one practice area including real estate or additional years of experience within a law firm environment or support of senior level management. Ability to read and write in order to proof and perform minor editing (e.g., punctuation,grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Requires minimal supervision to complete daily assignments. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills necessary in order to communicate in person, via e-mail and telephone to provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties. Able to handle complex legal tasks.
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