Legal Secretary in Portland, OR| LawFirmStaff

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Title : Legal Secretary

Location : Oregon - Portland
Refer to Job # EBNW861978

Fisher Phillips is an equal opportunity employer and encourages all qualified applicants to apply, including minorities, women, veterans, and individuals with disabilities ## Legal Secretary at Law Firm Law Firm is looking for a Legal Secretary to join their Portland office. This position provides excellent customer service, performs legal research, and handles administrative tasks and clerical duties. The successful candidate will have a minimum of five years of experience as a legal secretary, and a high school diploma (college degree preferred). ### Position Responsibilities - Provide excellent customer service, answer main phone lines and direct calls, and greet clients and vendors - Ensure mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail - Perform legal research, e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits - Maintain and organize files in an orderly manner - Ability to draft standard pleadings, correspondence, memoranda, and other documents - Timely review and ensure accuracy of vendor invoices, prepare check requests, and submit invoices for payment - Possess knowledge of client-specific billing guidelines and restrictions - Participate in the timely review and submission of prebills and/or client bills - Possess strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases - Accurately file court documents both electronically and in document form - Exhibit good judgment and organizational skills to receive, record, and disseminate all information on behalf of clients and assigned attorneys - Provide friendly and helpful telephone support and/or receptionist relief - Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing - Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies - Routinely review and follow-up on client deadlines and calendar appointments - Coordinate and make necessary arrangements for meetings (i.e. depositions, mediations, interviews, vendor and facility reservations) - Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities - Accurately prepare and submit client intake forms - Follow standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system - Update client files, notebooks, and pleading indices - Maintain attorney specific case lists, charts, and status of cases and outcomes - Understand and accurately manage audit requests - Update all applicable contact records (including attorney's outlook and firm database) - Timely review, follow-up on, and accurately file client-related emails - Properly prioritize work assignments - Seek appropriate assistance (from the office manager or attorneys) when conflicts arise - Complete assigned tasks when expected - Offer assistance to others when needed - Enter, review, and revise timesheets accurately - Develop, implement, and maintain systems to promote organization and efficiency - Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping - Effectively manage and monitor calendaring of deadlines and key dates - Exhibit knowledge of litigation process ### Requirements - Minimum of a high school diploma required (college degree preferred, but not required) - Minimum of five years of experience as a legal secretary required - Proficiency in Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint, and Excel - Excellent verbal and written communication skills - Ability to use phone system, copier, scanner, fax, and printer - Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department - Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus) - Strong computer proficiency in the use of MS Office, Document Management System, Time Entry, e-Filing, and database software ### Compensation & Benefits Law Firm offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. Optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance are also available. No relocation costs. Minimum of a high school diploma required (College degree is preferred, but not required). Minimum of five years of experience as a legal secretary required.

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