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Location : New York - Long Island
Refer to Job # UNCG703123
Team Secretary/Legal Secretary Responsibilities: Uses word processing and document management software (Microsoft Office 2010, including Excel, PowerPoint, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials. Prepares new client screening applications and conflict checks. Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); Office Services (mail, FedEx, UPS, messengers); Reception (scheduling/arranging meetings and requested accommodations); Duplicating and Document Center. Prepares expense reports and client billing. Prepares papers and correspondence of a legal and non-legal nature for both litigation and corporate practice areas. Answers, screens and places phone calls. Open, reads and routes mail as directed. Assists with administrative work for attorneys and paralegals. Provides assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs.
Qualifications: Bachelor s Degree preferred. 8+ years of legal secretarial experience in a law firm environment. Experience working in a multi-practiced area as part of a secretarial support team model preferred. Proficiency in MS Word, Outlook, Excel and PowerPoint is a must, with a minimum typing speed of 65 WPM. Ability to work core business hours of 8:30 a.m. to 4:30 p.m. with flexibility for overtime, as required. Personable, professional with strong organizational skills and drive for excellence. Specific skills/attributes include:. Ability to prioritize tasks in an effective and creative manner. Shows good judgment. Calm, cordial and effective under stress. Detail-oriented with commitment to excellence. Commitment to the team while showing initiative as a self-starter. Professional with recent experience working in both corporate and litigation practice areas in mid-size law firm. Specific skills include: Advanced knowledge in formatting briefs, pleadings and other litigation documents. Knowledge of New York court procedures. Advanced knowledge of corporate transactional deal processes and related complex documents.
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