Legal Secretary in Los Angeles, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # IIFC740412

Legal Secretary Duties: Sends copies of all appropriate dates to firm Central Docketing Department and works with them to ensure that all dates recorded are accurate; inputs relevant entries in attorneys Outlook calendar. Drafts and types various kinds of documents, including correspondence, pleadings, memoranda; proofreads documents for errors and corrects errors; assembles case binders. Schedules/calendars appointments such as depositions, production of documents, client meetings, trials, court hearings and appearances. Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Coordinates court filings including filing of pleadings via electronic filing procedures as mandated and approved by the court. Reviews, sorts and distributes mail; reviews and calendars due dates from documents, letters and other mail received. Answers telephones and records messages, as necessary. Reviews client billing for accuracy; edits content/grammar using the firms billing application. Performs administrative functions such as preparing check requests for vendor statements, expense reports and other administrative tasks. Maintains Outlook Calendars; organizes and schedules small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals. Works with attorneys to monitor incoming fax and email regarding client matters. Maintains and updates client files and emails following the Firms electronic document management system procedures. Maintains accurate and up-to-date lists such as name/address, client/matter numbers, and legal document service lists. Follows firm procedures to open new business following established New Business Intake procedures. Performs any other administrative tasks as may be assigned by the attorneys or Business Manager. Requirements: High School Diploma or equivalent required. College degree or equivalent experience is preferred. 5+ years' experience as a legal secretary in order to be familiar with court rules, procedures, calendaring requirements. Ability to read and write in English in order to prepare routine office correspondence, pleadings and forms; ability to proficiently use firm provided software programs for word processing, document management, timekeeping, business expense claims, check requests for vendor expenses (Ex: Microsoft Outlook, Word, Excel, Powerpoint; PDF editing software); perform non-complex arithmetic calculations when verifying calculations on forms and documents and when maintaining records and files at a level normally acquired through high school or the equivalent. Must be able to pass (above average scores) the following tests: typing (75wpm); dictaphone transcription (75wpm); spelling; sentence structure; proofreading; punctuation; litigation test.

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