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Title : Legal Secretary - Investment Services

Location : Illinois - Chicago
Refer to Job # CPYT821671

Legal Secretary - Investment Services Duties: Prepare and revise, format, and finalize a wide variety of legal documents. Assist attorneys with new client applications, conflict checks, and audit letters. Accurately enter attorney time into the timekeeping system to meet weekly deadlines. Work closely with Accounting Department staff to prepare client billings and receivables. Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Interact on a daily basis with departments within the Firm to facilitate the highest possible legal support. Prepare and submit expense reports. Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like). Provide assistance to Shareholders to prepare for all internal/external meetings. Manage attorney calendars and schedule client meetings. Answer, screen, and place phone calls to clients and other business associates and respond to client inquiries. Open, review and route mail as directed. Provide assistance to other Legal Secretaries within the Firm whenever necessary to meet Firm and client needs. Qualifications: Must have 5 years of legal secretarial experience in a law firm environment working with multiple attorneys. Experience with managing monthly client billings. Experience working with multiple attorneys and handling competing demands in a professional manner. Knowledge of legal terminology. Excellent written and verbal communication skills. Strong organizational skills combined with the ability to work independently on several projects at one time. Proficiency in Microsoft Word, Adobe, and Excel. Should be personable, professional, detailed-oriented, and a problem solver. The ability to prioritize tasks in a high-pressure environment. The ability to deal courteously and effectively with others. The ability to work core business hours with flexibility for overtime, as required. The ability to work under pressure to meet strict deadlines.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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